Attachment_1_Bell-Island-Pier_AltRepair-SOW-UPDATED-8_27_25.pdf

Swanquarter NWR

Bell Island Fishing Pier

STATEMENT OF WORK OF REPAIR SERVICES

At Swanquarter National Wildlife Refuge Near Swanquarter, North Carolina

Work Order – F2025696120, 35.433894, -76.401556 Period of Performance is September 1, 2025 – May 1, 2026

1.1 DESCRIPTION OF THE WORK

A. Two phases to this work will occur.

• The redesign and construction of the entrance to the pier. This work will include the design and construction of a 75’ x 10’ section of pier. Work will ensure the proposed pier access point will maintain and ensure at a maximum an 8% grade throughout the length of the access point, meeting ADA standards for access. Upon completion of this section, it is expected that a seamless connection between the ramp and the pier will be experienced. Construction will also include the demolition of the former access ramp.

• Next will be the repair of approximately 960’ of a timber structure pier that is 1062’ L x 10’ W located in the Northeast section of Swanquarter National Wildlife Refuge (NWR). Work shall include the removal of the wood decking, stringers, and rails. Contractor is expected to furnish, transport, and install new decking materials in their place. All fasteners including screws, fasteners, and bolts are to be 316 stainless steel to accommodate for the marine environment. Materials for the timber pier will include all dimensional lumber for decking, stringers, blocking, braces, and all railing components including the top rail, mid rail, and slats matching the current alignment. Lumber should be Southern Pine (or similar decay resistant lumber) that has a chlorinated copper azole (CCA) pressure treatment and that meets the American Lumber Standard Committee (ALSC) standards as it pertains to a marine environment. All components are to be milled and fabricated as necessary and installed in a manner that meets the current structural needs to provide a full and functional facility. Also included is necessary site preparation, erosion, sedimentation, clearing and grubbing. All removed materials are to be disposed of properly off-site.

B. Contractor will be required to obtain all necessary federal, state, and local permits for the construction activity.

C. Bidders shall make their own measurements in preparation of their bid. Site is currently closed to the public. A pre-bid site visit can be accommodated for interested parties.

1.2 PROJECT CONTACTS, LOCATIONS AND SITE ACCESS

A. The overall Contract Administration for this contract is the responsibility of the Contracting Officer (CO) for the U.S. Fish & Wildlife Service.

B. Physical Address:

C/O Mattmuskeet National Wildlife Refuge Mattamuskeet Rd.

Swan Quarter, NC 27885-9722

Contact: Kendall Smith, Refuge Manager, Mattamuskeet/Swanquarter NWR’s Phone: 252-926-4021 x43901

C. Questions regarding the Statement of Work (SOW) and technical matters should be directed to the CO who will then transmit questions for response to the Refuge Manager until contract award.

D. The work site is located on the Swanquarter National Wildlife Refuge (Refuge) and is accessible via unpaved Refuge roads. Coordinates of the of fishing pier are approximately 35.433894, - 76.401556.

E. Site visits during the construction period shall be made by the Contracting Officer’s Representative (COR) for construction observation to see that the work conforms to this

SOW.

1.3 QUALITY ASSURANCE

A. Construction activities shall be supervised at all times by a competent superintendent who is deemed acceptable to the Government; authorized to act on the Contractor’s behalf; and be present on the job site at all times when contract work is being performed.

B. Contractor shall be responsible for preparing and implementing Quality Control and Safety Plans for the work activity as a project submittal.

1.4 COORDINATION AND WORK PHASES

A. Work will require a collaborative approach to complete construction, scheduling, coordination of materials, inspections, acceptance, and close-out requirements.

B. The phases of work under this contract will consist of:

Phase 1 – Submittals. The Contractor shall be responsible for submitting product and materials of construction information.

Phase 2 – Permitting. The Contractor will be responsible for obtaining any applicable Federal, state and local permits. Contractor is responsible for preparing the permit application and accompanying data, submitting for the permit, and paying for the permit.

Phase 3 – Pier Access Design, Construction, and Repair. The Contractor will be responsible for the design, construction, physical deconstruction and repair of the project and executing effective quality control in accordance with the contract documents.

Phase 4 – Inspections, Acceptance and Close-Out. Inspections, Acceptance and Close-Out. Following the completion of construction, the final inspection and remaining close-out matters will be performed in accordance with Paragraph 1.13.

C. DESIGN, CONSTRUCTION, AND REPAIR

A. The work must be completed in accordance with the contract documents and this SOW.

B. Refer to paragraphs 1.5 – 1.14

C. Refer to American Society of Testing and Materials (ASTM)

D. Refer to American Concrete Institute (ACI)

E. Refer to American Institute of Steel Construction (AISC)

F. Refer to American Wood Protection Association (AWPA)

G. Refer to American Lumber standard Committee (ALSC)

1.5 GOVERNMENT FURNISHED MATERIALS AND SERVICES

A. The Government will not provide labor, equipment, materials, supplies, utilities, or security.

B. The Government will perform inspection of the progress of work for its own benefit, but the Contractor is responsible for performing their own inspections.

1.6 MATERIAL AND PRODUCT SUBMITTALS

A. Transmit for review the information for materials and products to be installed.

B. Submittals shall be made in electronic file format prior to purchase and installation no less than two (2) weeks beforehand.

1.7 LAYOUT WORK

A. The contractor is responsible for laying out the work as called for by the contract documents including this SOW.

B. Submit the name and credentials of the land surveyor currently registered in the State of North Carolina. FWS reserves the right to reasonably disapprove of the nominated surveyor.

1.8 PERMITTING

A. The Contractor is responsible for preparing and submitting documents and paying fees.

B. The Service shall not pay for any costs for permitting delays for which it is not in control.

1.9 WORKING CONDITION

A. The Contractor, during the construction period, may leave equipment at the worksite at their own risk. Coordinate with the Refuge Manager as to location and available space.

B. The Contractor shall be responsible for repairing damages caused by its operations to Refuge land and assets including damages made during delivery of materials on the roads

C. Unmanned aerial systems, including drones and similar technology, are not permitted for use per Department of the Interior Secretarial Order No. 3379.

1.10 PREPARATORY WORK

A. Temporary facilities and utilities are the responsibility of the contractor.

B. Furnish, transport, and install project signs.

C. Buried utilities have not been located by the Government. Contractor shall have buried utilities located prior to beginning work and shall protect all buried utilities.

D. Furnish, transport, and install erosion and sedimentation control measures, as applicable.

E. Furnish, transport, and install barricades, warning signs, and delivery trucks routing signs.

1.11 DESIGN – ACCESS RAMP

A. Ramp is to be designed in accordance with all applicable Federal, State, and Local codes and regulations (latest edition at the time of contract award) with the following establishing the minimum requirements:

1. OSHA Regulations (Federal and State)

2. Clean Water Act

3. NPDES Permits and other Federal, State, and Local environmental and sanitary/health rules, regulations, and requirements, as applicable

4. Architectural Barriers Act

5. Americans with Disabilities Act (ADA) Accessibility Guidelines

6. ASCE/SEI 7-22 Minimum Design Loads and Associated Criteria for Buildings and Other

Structures

7. IBC 2018 International Building Code

8. American Wood Preservation Association (AWPA)

9. LRFD Guide Specifications for the Design of Pedestrian Bridges, 2009

B. Site/Topographic Survey

1. Perform site and topographic surveys AS NECESSARY to design the project and all site improvements. Surveys shall be prepared by a Registered Land Surveyor, licensed to practice in the State of North Carolina. The stamped survey shall be incorporated into the construction drawings as an Existing Conditions sheet. The cost of the survey shall be included in the contract. For payment purposes, the Design firm shall provide to the FWS Engineering Project Manager/Contracting Officers Technical Representative (PM/COTR) a stamped copy of the survey as proof of survey. The site/topographic survey shall be included as an attachment to the specifications and included with the 35% Design Documents.

C. Geotechnical Investigation

1. Obtain subsurface soil data AS NECESSARY to design the project. Subsurface soil investigation shall be made by an independent testing laboratory. The written report on the subsurface soil investigation shall be prepared and sealed by a Registered Geotechnical Engineer licensed to practice in the State of North Carolina. The cost of the geotechnical investigation shall be included in the contract. The Geotechnical Report shall be included as an attachment to the specifications and included with the 35% Documents.

D. Drawing Standards

1. Furnish full, complete, accurate and coordinated architectural, civil engineering, structural engineering, mechanical engineering, electrical engineering and landscape architectural working drawings and schedules as required or needed.

2. All drawings shall be prepared using an AutoCAD software product capable of providing electronic files in .dwg and .pdf formats.

3. General: Ensure that drafting and lettering on all drawings is done clearly and to a scale that promotes accurate communication of the subject information.

4. Sheet size: 17" X 22" with 1-inch borders on three sides and 1½ inch border on the binding side.

5. Lettering size: 1/8" (actual size) minimum height.

6. Minimum scale of floor plans: 1/8"=1"-0".

7. Title Blocks: The design contractor shall use a generic USFWS Cover Sheet and Title Block for their sheet sizes. Company and project team information can be presented as desired on the generic sheets.

8. Index to drawings: on first sheet (Title Sheet).

9. Location/Vicinity map: On first sheet (Title Sheet).

10. Project Number: Place FWS furnished

11. Project Number (project: S23E1 Work Order: 2025696120) on each drawing sheets in the appropriate place in each title block.

12. Asset Numbers (10042114), Work Order Number (2025696120), etc.: Place FWS furnished asset numbers and other data on the Title Sheet as directed by FWS PM/COTR.

13. Graphic Scale: All drawings shall have a graphic scale in both English and Metric units for all scales used on that sheet.

14. Arrange all categories of drawings, i.e.; A-1, A-2, A-3; M-1, M-2, M-3, etc. so that individual structure and the respective plans, sections, details, etc. within that category are grouped together.

E. Specification Standards

1. Specifications shall be written specifically for this project. Provide all specification sections with the final Contract Document submittal in the form of an Adobe pdf and Microsoft Word documents. Note: Copy the specifications as a single document (file) and copy each section as a separate document (file). If a proprietary software program is used, the final specification submittal shall be exported to Microsoft Word for inclusion with the 95% and As-Built drawings.

2. FWS will provide Division 1 specifications.

3. References to “Owner” shall be changed to “Government.”

4. References to “Architect” or “Engineer” shall be changed to “Contracting Officer”.

F. Estimates

1. Statement of Estimated Maximum Price: Submit a construction price estimate with each design submittal (35%, 65%, 95% and Final). The A/E firm represents that this estimate is the maximum price for which the structure will constructed knowing the level of design detail at each submittal phase. Utilize the CSI Uniformat breakdown of construction assemblies/systems. Request prior approval from the CO if the preference is to use CSI Masterformat as a proposal platform. If estimate exceeds the project budget, develop a list of deductive items to reduce price to within the budget. If estimate is less than the project budget, develop a list of items that can be added to the project without exceeding the budget. FWS shall determine which items are deducted or added.

2. The following certification shall appear on each Statement of Estimated Maximum Price:

“I hereby certify that the construction price estimate submitted for the XX% submittal has been accurately researched and estimated and represents the maximum cost to construct & deliver this project as shown.”

This statement shall be signed by a principal of the A/E contractor.

G. DESIGN CALCULATIONS

1. Submit the following final design calculations as applicable.

Structural

Others if directed by the FWS Engineering PM/COTR

H. NEPA/PERMIT RESPONSIBILITY

The A/E firm shall, as directed by the CO, and as directed herein obtain and pay for any permits, licenses, government charges, and inspection fees necessary for the prosecution of the Work. Of note, the A/E firm may be asked to perform studies and obtain permits as required by the National Environmental Protection Act (NEPA) and other federal, state, and local environmental regulations.

The A/E firm may also be asked to obtain and pay for design review and approval of the local building authorities with jurisdiction within the project locale, obtain and pay for all building and construction permits and inspections normally required by such authorities, and comply with all directives issued by such authorities regarding this project.

1. The project site is located on US Government (Dept. of Interior) land and is exempt from Hyde County and City of Swan quarter building permits.

2. Any relevant permitting

3. Relevant permit instruments shall need to be obtained from all appropriate entities prior to construction. This includes but is not limited to;

a U.S. Army Corps of Engineering Nationwide Permit 3 (NWP-3)

Federal Consistency Determination as authorized by the Coastal Zone Management Act via the North Carolina Department of Environmental Quality.

I. PRE-BID DOCUMENTS

The A/E firm shall submit the following information to the FWS Engineering Project Manager.

1. Information on key personnel that will be working on this contract. Include relevant A/E firm information. Key personnel include but is not limited to; Principal(s) of Firm(s), Project Manager and Design Principal. Submit qualifications including State registration of design Engineers and Architects that will be working on the project.

2. An organizational chart outlining the key personnel of the Design team, describing how the business entity is put together and showing lines and levels of authority.

3. A projected schedule of design review meetings, design submittals, product submittals, and milestones. The Contracting Officer may revise this schedule in consultation with the A/E firm and FWS Engineering Project Manager and when approved this will become the schedule for the design portion of the project. There will be a minimum of three on–site or virtual design phase meetings with the Refuge: A Design Kickoff Meeting; a Schematic Design (35%) Review Meeting; and a Design Development (65%) Review Meeting. The 95% review will be through submittals to the FWS Engineering Project Manager unless otherwise indicated in this Statement of Work.

4. The Design Phase will conclude with an acceptable set of construction documents and submittal information as indicated in Section 2.16.

J. DESIGN REVIEW MEETINGS

Periodically meet with FWS representatives to review the design and discuss and resolve issues.

The design shall be refined and developed so that the next phase can move forward. Meeting times and locations shall be as agreed to by the A/E firm and FWS, but generally there will be a minimum of three on–site/virtual project design phase meetings at/with the Refuge: A Design Kickoff Meeting;

a Schematic Design (50%) Review Meeting; and a 100% Design Review Meeting. Meeting Notes will be maintained by the A/E Contractor and distributed to his Design consultants, the Contracting Officer, the PM/COTR, and the Refuge Manager. After review by the PM/COTR, notes shall be corrected, if necessary, by the A/E firm and redistributed to the same group named above.

K. DESIGN KICKOFF MEETING

A Design Kick-Off meeting will be held at the project or virtually at the discretion of the FWS. The time and date of this meeting will be mutually agreed upon by the Refuge Manager, the A/E Contractor and the PM/COTR. The A/E Contractor shall require his Project Manager, Site Designer and Architect to attend this meeting. The purpose of the meeting shall be to review the design program, discuss the requirements of the project, verify existing conditions, and start the schematic or conceptual design process. Meeting minutes shall be kept and distributed by the A/E firm within 72 hours of the meeting. The final minutes shall become part of the official contract file.

L. SCHEMATIC DESIGN (SD) 50%

1. Develop a feasible and acceptable solution that can be constructed within the budget agreed upon by the contract. Prepare and submit a SD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the PM/COTR, attended by the A/E contractor, site designer (Civil Engineer or Landscape Architect), Architect. Provide a preliminary estimate of the construction cost.

Estimate at a minimum shall use the Uniformat breakdown of construction systems or any similar industry standard format and may be expanded at Design option. Add appropriate contingencies for items and systems not yet designed and for changes or unexpected conditions that may be encountered during construction. Meeting minutes shall be kept and distributed by the A/E contractor within 72 hours of the meeting. The final minutes shall become part of the official contract file.

Coordinated Construction Documents drawings, specifications, developed to the 50% phase. These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project.

Sealed copies of the Geotechnical Report in accordance with requirements in section 2.

Record copy of the previous meeting’s accepted minutes.

Updated A/E firm Management Plan

Draft Specifications in accordance with requirements in section 2.

Design Narrative with Calculations in accordance with requirements in section 2.

Estimated Construction Cost in accordance with requirements in section 2.

Documentation of the design modifications and cost savings achieved during the design process VE review.

Any required permitting documents.

M. FINAL CONSTRUCTION DOCUMENTS (100%)

1. Although not required as part of the Design Phase Service (Title I and II), the A/E shall be prepared to provide construction phase services (Title III) should the government elect to exercise these optional services. If Title III Services are required, the government shall issue a unilateral modification exercising he pre-priced option that contains the Title III services.

2. Should the construction phase of the project get delayed due to funding constraints or other situations post design phase (Title I and II), the government may elect to suspend the A/E’s contract until construction is awarded. Upon award of construction contract or prior, the government may lift the suspension and exercise the Title III option line item.

3. Title III engineering begins at the initiation of procurement action, i.e., the submission of requisitions. It extends from the beginning of the fabrication/construction phase and continues through the completion of construction and equipment acceptance tests. Title III services include:

Field engineering.

Problem resolution.

Configuration control.

Documentation maintenance.

Assist FWS and the contractor in obtaining permitting.

Review shop drawings, product submittals and substation requests.

Respond to Requests for Information (RFI’s) during the construction phase.

Prepare as-builts drawings based on construction contractor supplied redlined drawings.

Conduct onsite inspections at critical phases of the construction.

The revision of existing design documentation and the generation of any new design documentation required as construction proceeds, engineering analysis to evaluate proposed design changes, and engineering support for inspection, assembly, installation, and testing.

Evaluation of construction contractor proposals.

Preparation of documents for modification.

Preparation of operation and maintenance manuals.

N. GOVERNMENT RESPONSIBLITIES

1. Duty to Cooperate

Government will, throughout the performance of the Work, cooperate with A/E firm and perform its responsibilities, obligations, and services in a timely manner to facilitate the firms timely and efficient performance of the Work and to not delay or interfere with performance of its obligations under the Contract Documents. Government will provide timely reviews and approvals of interim design submissions and Construction Documents consistent with the turnaround times set forth in the A/E firms approved schedule.

2. Separate Contractors

Government is responsible for all work performed at the Site by separate contractors, if any, under their control. Government will contractually require its separate contractors to cooperate with each other.

O. SPECIFIC PROJECT REQUIREMENTS

1. General

Work shall be performed at the Bell Island Pier parking lot at Swanquarter National Wildlife Refuge, nearby to the city of Swan quarter, North Carolina.

Prospective bidders are required to visit the site, inspect existing conditions, review work performance requirements, and perform exploratory investigation as may be required to develop accurate proposals. The Refuge address is located below, and this will be the staging area for any scheduled pre-bid site assessments. A schedule for the site visits will be sent to all prospective bidding parties prior to the meeting and this will take no more than a few hours to complete.

Mattamuskeet National Wildlife Refuge 85 Mattamuskeet Road Swan Quarter, NC 27885-9722

Job site is located on US Government (Dept. of Interior) land and is exempt from Hyde County or City of Swan Quarter building permits.

If required relevant permit instruments will need to be obtained from the Army Corps of Engineers and the North Carolina Department of Environmental Quality prior to the commencement of this project. Any special conditions that are part of these permit instruments will be stringently adhered to such as but not limited to the use of turbidity curtains, and other required tools and methods

1.12 DECONSTRUCTION OF EXISTING PIER

A. Remove decking and railing of current pier and legally dispose of off Refuge property.

B. Burning nor burying of debris on Refuge property is not allowed.

C. Pier piles are to remain and to be reused.

1.13 CONSTRUCTION OF PIER

A. Construct the pier in accordance with the contract documents and this SOW.

B. Ensure the pier is repaired to resemble its current layout.

C. Debris from clearing and grubbing operations to be disposed of legally off Refuge property.

D. Burning or burying of debris will not be allowed on Refuge property.

E. Supplemental Requirements and Clarifications:

1. All lumber shall be No.2 Southern Yellow Pine, surfaced 4 sides (S4S), and pressure treated to minimum retention in accordance with the American Wood Preservers Association (AWPA) C-2.

2. Decking, handrails, and stringers are to receive a chlorinated copper azole (CCA) pressure treatment prior to installation, meeting UC4B standards (.60 CCA).

3. Piles, if needed are to meet UC5B standards (minimally 2.5 pcf treated southern yellow pine, or similar decay resistant lumber).

4. Lumber is to meet the American Lumber Standard Committee (ALSC) standards.

a. Bid Option – Use of composite trex for decking materials and railing

5. All hardware shall be 316 stainless steel and installed at every stringer crossed by the deckboard. Zinc shall be applied to all bolts before tightening any nuts.

6. Wood Handrails:

a. Ensure handrails meet necessary ABA and OSHA regulations and are installed continuously throughout the structure.

b. Open ends of handrails to be capped to avoid insect infestation.

1.14 CLOSE OUT DOCUMENTS AND TASKS

A. Notify Site Representative when ready for a pre-final inspection. A pre-final punch list may be developed as a result of this inspection of any items not meeting contract.

B. The Contracting Officer shall be notified in writing by the Contractor when ready for the final inspection ten (10) calendar days before the desired date or required completion date of the contract.

C. The CO's Technical Representative will perform the final inspection in the presence of the Contractor. Following the final inspection, the CO will give the Contractor a written list of all items not accepted during the final inspection. All list items must be accepted by the CO before final payment is made to the Contractor. Remove silt fencing and appurtenances, and project signs.

Remove project support facilities.

D. Submit fully executed manufacturer's material and product warranties transferred to the Government.

E. Submit release of claims certification using Government’s standard form to the Contracting Officer.

APPENDIX:

END OF STATEMENT OF WORK OF CONSTRUCTION SERVICES