Attachment 1 ARFF PWS _final.pdf

PERFORMANCE WORK STATEMENT (PWS)

AIRFIELD OPERATION AND MANAGEMENT SERVICES AND AIRCRAFT RESCUE AND

FIRE FIGHTING SERVICES

CONTRACT/RFP#: 70Z08424RALAM0001

TABLE OF CONTENTS

Description Page

1.0 General

1.1 Mission

1.2 Scope

2.0 Contractor Responsibilities

2.1 Contractor Qualifications

2.2 Contractor Phase In/Phase Out

2.2.1 Phase-In

2.2.2 Phase-Out Period

2.3 Post-Award Conference

2.4 Community Relations Program

2.5 Contractor Personnel Requirements

2.5.1 Continuous Point of Contact

2.5.2 Contractor Employees

2.6 Other Government Contracts and Agreements

2.7 Safety and Environmental Requirements

2.7.1 Licenses and Permits

2.8 Environmental Permits, License and Certifications

2.9 Hazardous Materials Transport

2.10 Contractor Environmental Plan

3.0 Government-Furnished Equipment

3.1. ARFF Vehicle

3.2. Fuel

4.0 Contractor Furnished, Items and Services

4.1. ARFF and Support Vehicle

4.2 Personal Protective Equipment (PPE)

4.3. Electricity

5.0 Performance Requirements

5.1 Airfield

5.1.1 Runways, Taxiways, Ramps

5.1.2 Maintenance

5.1.3 Navigational Aids and Instrument Approaches

5.2 Airfield Inspections and Checks

5.2.1 Airfield Inspection

5.2.2 Airfield Check

5.2.3 Animal Activity

5.2.4 Change in Airfield Status

5.2.5 Airfield Repair

5.3 Airport Operations Manual

5.3.1 Approach Plates

5.3.2 Handling and Storing of Hazardous Substances and Materials

5.4 Emergency Plan

5.5 Ground Vehicles and Personnel

5.6 Obstructions

5.7 Wildlife Hazard Management

5.7.1 Remedial Plan

5.7.2 Plan Requirements

5.8 Airfield Condition Reporting

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas .20

5.10 Aircraft Rescue and Fire Fighting (ARFF)

5.10.1 General

5.10.2 ARFF Requirements

5.10.3 Initial Response Capabilities

5.10.4 Required Response Capability - ARFF Log and Documentation

5.10.5 Notification Requirement

5.10.6 Training Requirements

5.10.7 Emergency Communications System

5.10.8 Administrative Reporting

5.11 Environmental Services

5.11.1 Expendable Materials Requirement

5.11.2 Containment of Liquid Petroleum Product Leaks and Spills

6.0 Applicable Documents

7.0 Deliverables

8.0 Contractor Quality Control Requirements

8.1 General………………………………………………………………………………….27

8.2 Contractor QC Plan (QCP)……………………………………………………………..27

8.3 QC Program/Inspection System………………………………………………………...27

8.4 Performance Evaluation Meetings

8.5 Contract Discrepancy Reports (CDRs)

9.0 Government Quality Assurance Surveillance Program

9.1 Quality Assurance Surveillance Plan………………………………………………….. 28

9.2 Government Observers…………………………………………………………………28

10.0 Glossary

Exhibit 1 Airfield Map

Exhibit 2 Government Furnished Property (GFP)

Exhibit 3 ARFF Vehicle Substitution Guidelines ……………………………………….…..32

1.0 GENERAL.

1.1 Mission. The Air Station Sacramento is a fixed wing aviation unit that performs a wide range of Coast Guard missions for the Eleventh Coast Guard District and Pacific Area Commands.

The unit performs missions from the west coast of the United States to areas west of Canada and south along the Eastern Pacific to South America. The Air Station maintains a 24-hour immediate response capability, with a “ready” crew on duty at all times.

1.2 Scope. This Performance Work Statement (PWS) is for Airfield Services to be provided to the United States Coast Guard (hereafter called Coast Guard ) at McClellan or its successor named airfield (hereafter called Airfield) and to the Coast Guard located at Coast Guard Air Station

Sacramento (AIRSTA Sacramento). This requirement is made up of two major components: the first is Airfield Operation and Management services to include runways, taxiways, clear-zones, ramps and aircraft parking areas, navigational aids to support Instrument Flight Rules (IFR)

Operations, Automated Weather Observation System (AWOS); and other airfield services such as airfield inspections and checks; an operations manual; an emergency plan; ground vehicles control;

obstruction handling; wildlife hazard management; airport condition reporting; identifying, marking and reporting construction and other unserviceable areas. For this portion of the contract the Coast Guard reimburses only a portion of the Contractor’s cost which they receive along with the reimbursement from the other airport tenants.

The second major component is for Aircraft Rescue and Fire Fighting (ARFF) services, which include training and staffing in accordance with COMDTINST M5100.47D (series) and National

Fire Protection Association (NFPA) 403 standards, provisions of ARFF vehicle maintenance, repair, equipment, emergency communication systems, and environmental spill response, in accordance with NFPA 412 and 414 standards. This portion of the contract represents over 85% of the total contract cost.

The Contractor is responsible for the management, supervision, personnel, equipment, tools, materials, parts, maintenance repair, training, transportation, all written deliverables and all other items and services necessary to perform the above functions described in this PWS except as specified in Section 3 as Government-furnished property. The Contractor shall also maintain the airport facilities to the standards outlined herein. The Contractor Quality Control Plan (QCP) shall provide for the highest level of service delivery performance. The Contractor shall use the PWS, all exhibits and applicable documents identified in paragraph 6.0 as well as the approved QCP to accomplish the functions and tasks generated for optimal contract performance. The Contractor shall perform the requirements of the PWS in a professional manner.

2.0 CONTRACTOR RESPONSIBILITIES.

2.1 Contractor Qualifications. The Contractor and any Subcontractor firms providing airfield maintenance and operations services shall have substantial relevant experience in the operation of an airfield. The Contractor, any subcontractor firms, and their employees providing ARFF services shall have Department of Defense Fire and Emergency Services Certification Program

(DOD FESCP) or equivalent NFPA training qualifications.

2.2 Phase In/Phase Out.

The Contractor shall provide a phase-in/phase out plan within 10 days prior to contract start date.

The phase-in/phase-out plan shall describe actions, plans and procedures to ensure (1) a smooth transition from contract award to full operational status and (2) a smooth transition from contract performance in the current term to performance, perhaps by a different contractor, in another term.

The phase-out portion of the plan shall be updated 30 days prior to completion of the contract. The phase-out portion shall include provisions for completion of appropriate Contractor responsibilities should there be a contract termination proceeding.

2.2.1 PHASE-IN. The Contractor shall assume total responsibility for all operations required by the contract as of the first day of the contract period. Therefore, as of the contract start date, the

Contractor shall provide a workforce fully qualified and capable of performing all work required under this contract, as well as all equipment, tools, materials and supplies to ensure capability of performing contract requirements. Beginning 30 calendar days prior to the contract start date, the

Contractor will be permitted to observe any operations of the Government and incumbent contractor. These observations include but are not limited to those pertaining to office procedures and operations, repair/maintenance operations, and any other operations deemed necessary by the incoming Contractor that will enable his personnel to become both knowledgeable and familiar with their assigned areas of responsibility. The Contractor shall ensure, during phase-in activities, that: he shall not interfere with productivity; he shall coordinate all visits in advance and arrange to be accompanied by a Government employee previously designated for that purpose; he shall confine his activities to those which can only take place prior to the contract period. Discussions with Government or Contractor’s employees while they are on duty shall be coordinated by the designated Government representative. During this phase-in period, the Contractor has no responsibility for the services required in this contract.

2.2.2 PHASE-OUT PERIOD. The Contractor shall present a detailed plan for any phase-out period, regardless of precipitating reasons. The plan shall include procedures for minimizing impact on performance in compliance with standards in the contract. The plan shall also (1) present procedures for retaining the required staffing level (including key personnel) necessary to provide complete contractual support through expiration of the contract and (2) describe in detail how responsibility and accountability will be relinquished for all Government-provided items.

Beginning 30 calendar days immediately prior to the end of the contract period, the Contractor will be required to allow personnel from the Government and/or from a successor Contractor to observe daily operations covered under this contract. During this “phase-out” period the Contractor will remain totally responsible for the services required in this contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of avoiding responsibility to the successor contractor. The Contractor shall coordinate activities with the incoming Contractor to effect a smooth and orderly transition at the end of the contract period. The Contractor shall remove all

Contractor-owned equipment, tools, parts and belongings from the Government-provided facilities by midnight on the last day of the contract. The Contractor shall provide on-the-job familiarization for the incoming Contractor as required.

2.3 Post-Award Conference. As soon as possible after the contract start date, the Contractor shall meet in conference with the Contracting Officer and other authorized representative(s) of the Government from USCG Air Station Sacramento to discuss and develop mutual understandings

2.4 Community Relations Program. The Contractor shall maintain a “Good Neighbor” Plan.

At a minimum the Contractor shall maintain a dedicated noise complaint telephone recording system, a log of noise complaints with records maintained for one year, respond to complaints, and be available to hear public comment annually. The Contractor shall advise the Coast Guard of noise complaints originating from Air Station activities. An active public relations process is essential to minimizing public negative environmental impact perceptions. Surrounding community impact shall be considered when amending the Airport Operations Manual (see PWS

7.0 Deliverables).

2.5 Contractor Personnel Requirements. The Contractor shall provide fully trained and qualified personnel to perform all services under this contract.

2.5.1 Continuous Point of Contact. The Contractor shall designate in writing individual points of contact and alternate responsible for responding to the Coast Guard’s concerns relating to the daily operations under this contract for the Airfield Operations and Management portion of the contract and the ARFF portion of the Contract in accordance with Section 7.0 Deliverables. The points of contact or alternate shall be available by phone 24 hours a day and shall be able to speak and write English. The points of contact and alternate should have 24 hour access to a method for receiving and transmitting copies of documents e.g., via e-mail or fax.

2.5.2 Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, or operational mission of the Coast Guard.

2.5.2.1 Contractor personnel shall present a neat appearance and be easily recognized by wearing distinctive clothing, badges, or nametags.

2.5.2.2 All Contractor personnel shall possess current valid professional certifications as required to perform their respective job functions.

2.5.2.3 The Contractor shall not employ any person who is an employee of the United

States Government if the employment of that person would create a conflict of interest as defined by Federal Acquisition Regulations (FAR) Subpart 3.6.

2.5.2.4 Contractor Employee and Visitors (Post Award Access to Government

Facilities) Security Requirements. All personnel employed by the Contractor (including subcontractors) in the performance of the contract or any representative of the Contractor entering the Governments installation, shall abide by all applicable security regulations and shall be subject to such security checks as may be deemed necessary by the Government.

In accessing Coast Guard Air Station Sacramento property, all contractor personnel, including subcontractors and delivery persons, shall comply with all applicable Coast

Guard security requirements for access to Air Station Sacramento property.

2.6 Other Government Contracts or Agreements. The Government may undertake, award, or obtain or enter into, other contracts or agreements to augment these services. The Contractor shall cooperate fully with such other Contractors, augmentees and Government employees. The

Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor, augmentee, or Government employees, or with the proper execution of

Government business.

2.7 Safety and Environmental Requirements.

2.7.1 Licenses and Permits. The Contractor shall obtain, without additional cost to the

Government, all necessary Federal, State and local permits, licenses and certifications necessary giving all notice and complying with any applicable federal and state and local laws, codes, ordinances and regulations to operate the airfield and all other business carried on under this contract. Copies of permits and licenses shall be provided to the Contracting Officer prior to contract start date or before work requiring a permit commences.

2.7.2 The Contractor shall perform and comply with all the requirements of this PWS in accordance with Federal and California Occupational Safety and Health Act (OSHA) (CAL

OSHA), including 29 CFR 1910 and California Code of Regulations Title 8, whichever is more stringent and all other federal, state and local safety requirements.

2.7.2.1 Safety Data Sheets (SDSs). The Hazard Communication Standard (HCS) requires chemical manufacturers, distributors, or importers to provide Safety Data Sheets (SDSs) (formerly known as Material Safety Data Sheets or MSDSs) to communicate the hazards of hazardous chemical products. The Contractor shall provide Safety Data Sheets to the COR and maintain them onsite for all materials utilized for the performance of the contract in accordance with 29 CFR

1910 (OSHA) (see PWS. 7.0, Deliverables).

2.7.3 The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, including: Hazardous Materials Transportation Uniform Safety Act

(HMTUSA), Toxic Substances Control Act (TSCA), Federal Insecticide, Fungicide and

Rodenticide Act (FIFRA), Comprehensive Environmental Response Compensation and Liability

Act (CERCLA), Superfund Amendments and Reauthorization Act (SARA), Resource

Conservation and Recovery Act (RCRA), Safe Drinking Water Act (SDWA), Clean Air Act

(CAA), and Federal Facilities Compliance Act (FFCA).

2.8 Environmental Permits, Licenses, and Certifications. The Contractor shall acquire and maintain all environmental compliances, licenses, permits and certifications for the operation of facilities and equipment throughout the life of the contract.

2.9 Hazardous Materials Transport. Transportation of petroleum-based and hazardous material and hazardous waste under this contract shall be in accordance with all local, State and

Federal laws and regulations governing hazardous waste transport, including Title 49 Code of

Federal Regulations (CFR) Part 171 and following, as prescribed by the Department of

Transportation. The Contractor and all vehicles used for transporting petroleum-based and hazardous material and hazardous waste shall be properly licensed, certified, and insured for transporting hazardous material and hazardous waste. The Contractor shall observe all Local, State and Federal regulations governing the routes over which the hazardous materials and hazardous waste are transported. The Contractor shall ensure that all hazardous materials and hazardous waste to be transported are properly labeled and manifested and all vehicles are properly marked.

2.10 Contractor Environmental Plan. The Contractor shall assure compliance with all local, State and Federal environmental laws and regulations and shall submit plan in accordance with

PWS, 7.0, Deliverables.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP)

3.1 ARFF Vehicle. The Government will provide GFP for the Contractor’s use in the performance of this contract: One (1) Aircraft Rescue and Firefighting (ARFF) Vehicle. GFP means property in the possession of, or directly acquired by, the Government and subsequently furnished to the

Contractor for performance of a contract. GFP includes, but is not limited to, spare, and property furnished for repair, maintenance, overhaul, or modification. GFP also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under contract (FAR 52.245-1). (See SF1449 continuation section V. General Clauses – Modifications). At the end of this contract, the

Contractor shall return this equipment to the Government in good working order (see Exhibit 2, Government Furnished Property).

3.1.1. The Contractor shall have a process to create and provide reports of discrepancies, loss of

Government property, physical inventory results, audits and self-assessments, corrective actions, and other property related reports as directed by the Contracting Officer.

3.1.2 If Coast Guard GFP equipment is determined by the Coast Guard to be beyond economical repair, as prescribed by the U.S. Coast Guard Motor Vehicle Manual COMDTINST M11240.9(D), the equipment will be returned to Coast Guard Air Station Sacramento in its entirety. The Coast

Guard will provide a suitable replacement vehicle substantially the same as the returned vehicle within a reasonable time. Upon completion of the contract, all remaining GFP will be returned to the Coast Guard.

3.1.3 Contractor shall permanently station the GFP ARFF vehicle at a facility on or near the

Airfield. Contractor may use it to respond to any appropriate incident at the Airfield or related to

Airfield activities involving Coast Guard or other aircraft or personnel.

3.2 Fuel.

3.2.1 The Coast Guard will acquire aircraft fuel through a separate contract and retains the authority to purchase from its preferred fuel supplier.

3.2.2 The Coast Guard will procure fuel for aircraft ground support equipment through a distinct government credit card arrangement or via an alternative contract. The Coast Guard maintains the discretion to select its preferred fuel supplier for procurement.

4.0 CONTRACTOR FURNISHED EQUIPMENT, ITEMS AND SERVICES.

Except for the equipment specifically stated to be Government furnished in Section 3, the

Contractor shall furnish everything required to perform this PWS including management, personnel, facility, personal protective equipment (PPE), training, supplies, and emergency response vehicle(s) necessary to perform an agent resupply operation for the assigned ARFF vehicle.

4.1 ARFF and Support Vehicles. The Contractor shall maintain one ARFF vehicle for the C-

27 J. The Contractor shall also provide a support vehicle capable of meeting NFPA 403, chapter

5.3.3 agent resupply requirements for the C-27J.

C-130: The Contractor shall provide a reserve ARFF vehicle on site that meets NFPA 403 requirements for the C-130 aircraft if there is a change in mission which permanently locates the

C-130 to the Air Station. The Government will notify the contractor of any permanent changes in aircraft missions that require an increase in fire protection necessary to meet Commandant

Instruction M11320.1 (series), and NFPA 403 standards no less than 90 days prior.

The Contractor is responsible for performing all maintenance, repairs, and inspections on all vehicles in accordance with manufacturer’s guidelines. Routine Maintenance is defined as routinely scheduled services, inspections, and part replacement as per manufacturer’s owner’s manuals and guidance. (See PWS 5.10.3.2 Initial Response Vehicles and Exhibit 3 ARFF Vehicle

Substitution Guidelines).

4.2 Personal Protective Equipment (PPE). Contractor shall provide all ARFF response personnel with self-contained breathing apparatus and a spare air cylinder certified to meet the edition of NFPA 1981, Standard for Open-Circuit Self-Contained Breathing Apparatus for Fire

Fighters, in effect at time of manufacture. Protective clothing shall be determined using the criteria of most current edition of NFPA 1971 and 1851. Protective clothing selection is the responsibility of the service provider.

4.3 Electricity. The Contractor is accountable for fulfilling all electrical requirements of the airfield.

5.0 PERFORMANCE REQUIREMENTS.

The Contractor shall provide all facilities, supervision, personnel, supplies, and services necessary to provide or perform:

5.1 Airfield Operation and Maintenance

5.2 Airfield Inspections and Checks

5.3 Airport Operations Manual

5.4 Emergency Plan

5.5 Ground Vehicles and Personnel

5.6 Obstruction Handling

5.7 Wildlife Hazard Management

5.8 Airport Condition Reporting

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas

5.10 Aircraft Rescue and Fire Fighting (ARFF)

5.11 Environmental Services

Except as specifically otherwise stated, the Contractor shall provide all of these services 24 hours a day, seven (7) days a week.

5.1 Airfield. Except as allowed by Section 5.1.3.11, Contractor shall provide, maintain, and operate the Airfield in an operationally ready and safe condition that is capable at all times of

Instrument Flight Rules (IFR) operations for all Coast Guard aircraft types supporting Coast

Guard missions. Airfield Operation and Management services shall comply with all FAA, State and local requirements, including FAA Airport Design Advisory Circular, 1989, FAA A/C 150-

5300-13.

5.1.1 Runways, Taxiways, Ramps. Provide at no additional charge to the Government free and unrestricted access and use of all runways and taxiways for unlimited operations, to ramps as designated in 5.1.1.3 below.

5.1.1.1 Runway. Provide use of runway 16-34, a 10, 600 foot (3,231 m) long and 200

(61 m) wide concrete runway as shown in Exhibit 1, Airfield Map.

5.1.1.2 Taxiways. Provide use of taxiways A, B, C, D, E, F, G, and H. All taxiway locations are as shown in Exhibit 1, Airfield Map.

5.1.1.3 Ramps. Provide unrestricted access to buildings 1032 and 1033 across the aircraft ramp designated “Mat Uniform North” as shown in Exhibit 1, Airfield Map.

5.1.2 Maintenance. The Contractor shall maintain, and promptly repair the pavement of each runway, taxiway, loading ramp, and parking area on the airport that is identified and for Coast

Guard’s use as follows:

5.1.2.1. The pavement edges shall not exceed three inches difference in elevation between abutting pavement sections and between full strength pavement and abutting shoulders.

5.1.2.2. The pavement shall have no hole exceeding three inches in depth nor any hole the slope of which from any point in the hole to the nearest point at the lip of the hole is

45 degrees or greater as measured from the pavement surface plane, unless, in either case, the entire area of the hole can be covered by a five inch diameter circle.

5.1.2.3. The pavement shall be free of cracks and surface variations, which could impair directional control of aircraft.

5.1.2.4. Mud, dirt, sand, loose aggregate, debris, foreign objects, rubber deposits, and other contaminants shall be removed promptly and as completely as practicable. Runway rubber deposits shall be limited as prescribed by FAA regulation.

5.1.2.5. Any chemical solvent that is used to clean any pavement area shall be removed as soon as possible, consistent with the instructions of the manufacturer of the solvent.

5.1.2.6. The pavement shall be sufficiently drained and free of depressions to prevent ponding that obscures markings or impairs safe aircraft operations.

5.1.2.7. All repairs shall be completed such that no adverse impact or reduction to the weight bearing strength of that surface is incurred.

5.1.3 Navigational Aids and Instrument Approaches.

5.1.3.1 Contractor shall provide, maintain, and operate a precision ILS approach to Runway

16 and non-precision TACAN or VOR-DME approaches to Runways 16 and 34. All these aids and approaches shall be FAA approved and certified and include all associated equipment. The ILS approach shall include alternate minimums for when approach related equipment is degraded.

5.1.3.2 Contractor shall provide, maintain and operate PAPI or VASI lighting, approach lights, runway and taxiway edge lights, and a pilot-controlled runway lighting (PCL) system.

5.1.3.3 Contractor shall provide, maintain, and operate an Automated Weather Observation

System (AWOS) which provides Airfield surface weather information 24 hours a day, seven (7) days a week, which includes temperature, barometric pressure, wind direction and velocity, precipitation, ceiling and visibility.

5.1.3.4 Contractor shall provide and maintain at least the following marking systems for operations on the airport:

5.1.3.4.1 Runway markings meeting the specifications for the approach with the lowest minimums authorized for each runway.

5.1.3.4.2 Taxiway centerline and edge markings.

5.1.3.4.3 Signs identifying taxiing routes on the movement area.

5.1.3.4.4 Runway holding position markings and signs.

5.1.3.4.5 ILS critical area markings and signs.

5.1.3.5 Contractor shall provide and maintain, when the airport is open during hours of darkness or during conditions below Visual Flight Rule (VFR) minimums, at least the following lighting systems for operations on the airport:

5.1.3.5.1 Runway lighting meeting the specifications for the approach with the lowest minimums authorized for each runway.

5.1.3.5.2 One of the following taxiway lighting systems:

5.1.3.5.2.1 Centerline lights.

5.1.3.5.2.2 Centerline reflectors.

5.1.3.5.2.3 Edge lights.

5.1.3.5.2.4 Edge reflectors.

5.1.3.5.3 An airport beacon.

5.1.3.5.4 Approach lighting meeting the specifications for the approach with the lowest minimums authorized for the runway.

5.1.3.5.5 Obstruction marking and lighting, as appropriate, on each object within its authority which constitutes an obstruction under 14 CFR Part 77, Subpart C, and

“Obstruction Standards.”

5.1.3.6 Contractor shall properly maintain each marking or lighting system installed on the airport. This includes: to clean, replace, or repair any faded, missing, or nonfunctional item of lighting; to keep each item unobscured and clearly visible; and to ensure that each item provides an accurate reference to the user.

5.1.3.7 Contractor shall ensure that all lighting on the airport, including that for aprons, vehicle parking areas, roadways, fuel storage areas, and buildings, is adequately adjusted or shielded to prevent interference with air traffic control and aircraft operations.

5.1.3.8 Contractor shall provide the following on its airport:

5.1.3.8.1 A wind cone that provides surface wind direction information visually to pilots. During hours of darkness, the wind direction indicators must be lighted.

5.1.3.8.2 When there is no control tower operating, the Contractor shall draw a segmented circle around one wind cone and a landing strip and traffic pattern indicator for each runway (Runway 16 is right-handed, Runway 34 is left-handed).

5.1.3.9 The Contractor shall:

5.1.3.9.1 Prevent the construction of facilities or vehicle operations on its airport that would degrade the operation of an electronic or visual navaid and air traffic control facilities on the airport;

5.1.3.9.2 Protect, or if the owner is other than the Contractor, assist in protecting, all navaids on the airport against vandalism and theft; and

5.1.3.9.3 Prevent, insofar as it is within the airport's authority, interruption of visual and electronic signals of navaids.

5.1.3.10 Contractor shall maintain all equipment supporting contract performance in accordance with the original equipment manufacturers’ most current specifications, revisions, drawings, and recommendations. Maintain and repair all airfield lighting fixtures, constant current regulators, and associated lighting components with the original equipment manufacturers’ most current specifications, revisions, drawings, and recommendations, standard industry practice, and National Electric Code.

5.1.3.11 Except as permitted in this paragraph, all equipment shall be operational when required for Coast Guard use. To the maximum extent possible, Contractor shall schedule and perform recurring maintenance when Coast Guard use is not anticipated. Either precision or non-precision approaches shall be operational during all scheduled maintenance. The contractor shall respond to equipment problems or failures within two hours after notification and shall repair or replace any damaged or defective equipment within the timeframes established by FAA's Restoration Codes for airports with a public safety mission operating twenty-four (24) hours per day, seven (7) days per week.

5.1.3.11.1 In the event of replacement or upgrade of any equipment system, Contractor will coordinate all downtime in advance with Coast Guard and will make best efforts to minimize impact to Coast Guard. To the maximum extent possible, Contractor shall schedule and perform when Coast Guard use is not anticipated.

5.1.3.11.2 Contractor shall maintain a basic on-site spares kit consisting generally of parts that are mission critical, have a high frequency of repair, and have a comparatively low cost.

5.1.3.12 Control Tower services are currently not required. However, Contractor shall provide control tower services that meet FAA standards in the event that 14 CFR 170.13 establishment criteria is met (Note: This contract award does not include costs for Control

Tower Services.)

5.2 Airfield Inspections and Checks.

5.2.1 Airfield Inspection. Contractor shall perform an Airfield Inspection at least monthly. An

Airfield Inspection consists of identifying violations of established obstacle clearance criteria;

identifying lighting, marking, and sign discrepancies; inspecting construction areas to ensure they do not present hazard to aircraft operations; and inspecting pavement conditions, including debris, rubber deposits and surface conditions, and monitor vegetation and wildlife control.

5.2.1.1 Self-Inspection Program. The Contractor shall inspect the airfield as follows:

5.2.1.1.1 Monthly, except as otherwise required by the airport certification manual or airport certification specifications;

5.2.1.1.2 When required by any unusual condition such as construction activities or meteorological conditions that may affect safe air carrier operations; and

5.2.1.1.3 Immediately (within ½ hour) after an accident or incident.

5.2.1.2 The Contractor shall provide the following:

5.2.1.2.1 Equipment for use in conducting safety inspections of the airfield;

5.2.1.2.2 Procedures, facilities, and equipment for reliable and rapid dissemination of information between airfield personnel and its users;

5.2.1.2.3 Procedures to ensure that qualified inspection personnel perform the inspections; and

5.2.1.2.4 A reporting system to ensure prompt correction of unsafe airfield conditions noted during the inspection.

5.2.1.2.5 An email shall be sent by the airfield manager to the COR with important information and pertinent items of interest. This email shall contain but is not limited to all noise complaints and/or bird strike reports.

5.2.1.3 The Contractor shall prepare and keep for the life of the contract and make available for inspection by the COR on request, a record of each inspection prescribed by this section, showing the conditions found and all corrective actions taken.

5.2.2 Airfield Check. Contractor shall perform an Airfield Check at least once a day prior to the start of normal flying operations or in response to a reported deficiency, discrepancy, or following an in-flight or landing emergency. The contractor shall check the airfield as soon as possible, but no later than ½ hour, following abnormal aircraft operations or an aircraft incident that may cause hazardous conditions. The contractor shall check the airfield during and after severe weather conditions, which may affect safe operations of the airfield. The contractor shall disseminate information telephonically or via Fax to Coast Guard through local Notices to Airmen

(NOTAMS).

An Airfield Check consists of:

5.2.2.1 Examining the primary takeoff, landing, and taxi surfaces.

5.2.2.2 Checking and determining runway surface condition, when required, and disseminate information to Coast Guard via NOTAMS.

5.2.2.3 Checking airfield lighting for serviceability.

5.2.2.4 Checking airfield Use/Access Control

5.2.3 Animal Activity. The Contractor shall respond to bird/animal/reptile activity on airfield as soon as possible. Issue appropriate NOTAMS and take appropriate dispersal/removal action.

Remove remains, complete action, and document incident.

5.2.4 Change in Airfield Status. Contractor, through NOTAMS inform Coast Guard of status and condition of Airfield and of any changes in status that may cause an adjustment in the normal use or operation of the Airfield.

5.2.5 Airfield Repair. Contractor shall maintain and, within a reasonable period of time, repair any damaged or defective portion of Airfield.

5.3 Airport Operations Manual. Contractor shall maintain and promulgate to all airport tenants an Airport Operations Manual which outlines appropriate plans for operations and management of the airport. The Contractor shall update this Manual at least annually and shall crosscheck the Manual against appropriate guidance documents (see PWS 7.0, Deliverables). The

Operations Manual shall include the following topics:

a. Inspection Authority

b. Personnel

c. Paved Areas

d. Unpaved Areas

e. Safety Areas

f. Marking and Lighting

g. Aircraft Rescue and Fire Fighting

h. 20-Mile Area Mishap Grid Map

i. HAZMAT Handling

j. Traffic Patterns and Wind Direction

k. CTAF Procedures

l. Self-Inspection Program

m. Ground Vehicle Operations

n. Obstructions

o. Protection of Navaids

p. Public Protection

q. Wildlife Hazards Management

r. Condition Reporting

s. Construction Reporting

t. Non-Complying Condition

u. Charts, Approach Plates, and their Distribution

5.3.1 Approach Plates. Contractor shall initiate and coordinate with Federal Aviation

Administration (FAA) to prepare approach plates for the Airfield and promulgate them through appropriate Flight Information Publications (FLIP) agencies, including NOAA, or include them in the Airport Operations Manual. Approaches shall be submitted and updated in accordance with

PWS 7.0., Deliverables.

5.3.1.1 The Airport Operations Manual shall require priority for Coast Guard Search and

Rescue operations.

5.3.2 Handling and Storing of Hazardous Substances and Materials.

5.3.2.1 The Contractor shall publish and distribute requirements in the Airport Operations

Manual for the protection of persons and property on the airport during the handling and storing of any material regulated by the Hazardous Materials Regulations (49 CFR Part

171, et seq.), that is, or is intended to be, transported by air).

5.3.2.2 Designate a special parking area with an adequate clear zone for aircraft with “hot brakes” or an unstable load.

5.3.3 The Contractor shall publish and distribute standards for protecting against fire and explosions in storing, dispensing, and otherwise handling fuel, lubricants, and oxygen (other than articles and materials that are, or are intended to be, aircraft cargo) on the airport. These standards shall cover facilities, procedures, and personnel training and shall address at least the following:

5.3.3.1 Grounding and bonding.

5.3.3.2 Public protection.

5.3.3.3 Control of access to storage areas.

5.3.3.4 Fire safety in fuel farm and storage areas.

5.3.3.5 Fire safety in mobile fuelers, fueling pits, and fueling cabinets.

5.3.3.6 Training of fueling personnel in fire safety in accordance with paragraph 5.4.5 of this section.

5.3.3.7 The fire code of the public body having jurisdiction over the airport.

5.4 Emergency Plan. The Contractor shall maintain an Airport Emergency Plan designed to minimize the possibility and extent of personal injury and property damage on the airport in an emergency. The Contractor's Emergency Plan may include applicable portions of the existing

United States Air Force Emergency Plan for McClellan. This plan shall be submitted in accordance with PWS 7.0, Deliverables.

5.4.1 The plan must include procedures for prompt response to the following contingencies:

5.4.1.1. Aircraft incidents and accidents;

5.4.1.2 Bomb incidents, including designated parking areas for the aircraft involved;

5.4.1.3 Structural fires;

5.4.1.4 Natural disaster;

5.4.1.5 Radiological incidents;

5.4.1.6 Sabotage, hijack incidents, and other unlawful interference with operations;

5.4.1.7 Failure of power for movement area lighting; and taxi ways and runways.

5.4.2 The plan required by this section must address or include:

5.4.2.1 Emergency Response Organization shall be based on the Incident Command System (ICS).

5.4.2.1.1 The Coast Guard shall be included in the unified command for all responses to Coast Guard mishaps or incidents;

5.4.2.1.2 The Coast Guard shall lead all investigations of Coast Guard mishaps or incidents;

5.4.2.1.3 The Coast Guard will be afforded the opportunity to assign a Liaison

Officer for all other mishaps or incidents that may impact Coat Guard operations

5.4.2.2 The plan required by this section must address or include:

5.4.2.3 Emergency Planning and Response security and crowd control, specifying the name and location of each safety or security agency that agrees to provide assistance for the control of crowds in the event of an emergency on the airport; and

5.4.3 The plan required by this section must publish and distribute requirements that provide for:

5.4.3.1 The marshalling, transportation, and care of injured and uninjured accident survivors;

5.4.3.2 The removal of disabled aircraft;

5.4.3.3 Emergency alarm systems; and

5.4.3.4 Coordination of airport and control tower functions relating to emergency actions.

5.4.4 The plan required by this section shall contain procedures for notifying the facilities, agencies, and personnel who have responsibilities under the Plan of the location of an aircraft accident, the number of persons involved in that accident, or any other information necessary to carry out their responsibilities, as soon as that information is available.

5.4.5 The Contractor shall:

5.4.5.1 Coordinate its Plan with law enforcement agencies, rescue and fire fighting agencies, medical personnel and organizations, the principal tenants at the airport, and all other persons who have responsibilities under the Plan;

5.4.5.2 To the extent practicable, provide for participation by all facilities, agencies, and tenants in the development of the Plan;

5.4.5.3 Ensure that all airport personnel having duties and responsibilities under the

Plan are familiar with their assignments and are properly trained;

5.4.5.4 At least once every 12 months, review the Plan with all of the parties with whom the Plan is coordinated to ensure that all parties know their responsibilities and that all of the information in the Plan is current; and

5.4.5.5 Annual drill with tenants; can be a table top exercise with Level II complexity

(see McClellan Emergency Action Plan). At least once every three years conduct a Level

III drill, with collaborative effort between USCG and other MCC tenants.

5.5 Ground Vehicles and Personnel.

The Contractor shall:

5.5.1 Limit access to movement areas and safety areas only to those ground vehicles and personnel necessary for airport operations;

5.5.2 Establish and implement procedures for the safe and orderly access to, and operation on, the movement area and safety areas by ground vehicles, including provisions identifying the consequences of noncompliance with the procedures by an employee, tenant, or contractor;

5.5.3 In an uncontrolled field environment or when an air traffic control tower is not in operation, provide adequate procedures to control ground vehicles on the movement area through prearranged procedures, signs or signals;

5.5.4 Ensure that each employee, tenant, or contractor who operates a ground vehicle on any portion of the airport that has access to the movement area is familiar with the airport's procedures for the operation of ground vehicles and the consequences of noncompliance; and

5.5.5 If an air traffic control tower or other centralized control is in operation, ensure that each ground vehicle operating on the movement area is controlled by one of the following:

5.5.5.1 Two-way radio communications between each vehicle and the tower,

5.5.5.2 An escort vehicle with two-way radio communications with the tower to accompany any vehicle without a radio, or

5.5.5.3 Other measures acceptable for controlling vehicles, such as signs, signals, or guards, when it is not operationally practical to have two-way radio communications with the vehicle or an escort vehicle;

5.5.6 Make available for inspection any record of accidents or incidents on the movement areas involving air carrier aircraft and/or ground vehicles.

5.6 Obstructions. The Contractor shall ensure that each object in each area within its authority which exceeds any of the heights or penetrates the imaginary surfaces described in 14 CFR Part

77, Subpart C is removed, marked, or lighted. However, removal, marking, and lighting is not required if it is determined to be unnecessary by an FAA aeronautical study. Private, off base property, is not considered to be within the Contractor's authority.

5.7 Wildlife Hazard Management.

5.7.1 Remedial Plan. When any of the following events occurs on or near the airport, the

Contractor shall ensure that a remedial plan acceptable to the COR is developed and executed.

The Contractor may accomplish this through appropriate coordination with Fish and Wildlife, County Animal Control, and other appropriate agencies. This plan is in accordance PWS 7.0, Deliverables and shall be submitted no more than five (5) days after event occurrence.

5.7.1.1 An aircraft experiences a damaging collision with wildlife.

5.7.1.2 Wildlife of a size or in numbers capable of causing an event described in paragraph 5.7.1.1 or 5.7.1.2 of this section is observed to have access to any airport flight pattern or movement area.

5.7.2 Plan Requirements. The plan developed in paragraph 5.7.1 of this section shall contain at least the following:

5.7.2.1 Analysis of the event which prompted the plan.

5.7.2.2 Identification of the species, numbers, locations, local movements, and daily and seasonal occurrences of wildlife observed.

5.7.2.3 Identification and location of features on and near the airport that attract wildlife.

5.7.2.4 Description of the wildlife hazard to flight operations.

5.7.2.5 The persons who have authority and responsibility for implementing the plan.

5.7.2.6 Priorities for needed habitat modification and changes in land use identified in the ecological study, with target dates for completion.

5.7.2.7 Requirements for and, where applicable, copies of local, state, and Federal wildlife control permits.

5.7.2.8 Identification of resources to be provided by the contract for implementation of the plan.

5.7.2.9 Procedures to be followed during flight operations, including 5.7.2.10 & 5.7.2.11

5.7.2.10 Assignment of personnel responsibilities for implementing the procedures.

5.7.2.11 Conduct of physical inspections of the movement area and other areas critical to wildlife hazard management sufficiently in advance of air carrier operations to allow time for wildlife controls to be effective.

5.7.2.12 Wildlife control measures;

5.7.2.13 Communication between the wildlife control personnel and any air traffic control tower in operation at the airport;

5.7.2.14 Notwithstanding the other requirements of this section, the Contractor shall take immediate measures to alleviate wildlife hazards whenever they are detected.

5.8 Airfield Condition Reporting.

5.8.1 The Contractor shall provide for the collection and dissemination of airport condition information to the Coast Guard.

5.8.2 In complying with paragraph 5.9.1 of this section, the Contractor shall utilize the Local

Notice to Airmen (NOTAM) system.

5.8.3 In complying with PWS paragraph 5.9.1, the Contractor shall provide information on the following airport conditions that may affect the safe operations.

5.8.3.1 Construction or maintenance activity on movement areas, safety areas, or loading ramps and parking areas.

5.8.3.2 Surface irregularities on movement areas or loading ramps and parking areas.

5.8.3.3 Objects on the movement area or safety areas.

5.8.3.4 Malfunction of any lighting system.

5.8.3.5 Unresolved wildlife hazards.

5.8.3.6 Non-availability of any rescue and firefighting capability as outlined in paragraph 5.10.

5.8.3.7 Any other condition as specified in the Airport Certification Manual or airport certification specifications, or which may otherwise adversely affect the safe flight operations.

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas.

5.9.1 The Contractor shall:

5.9.1.1 Mark and, if appropriate, light:

5.9.1.1.1 Each construction area and unserviceable area which is on or adjacent to any movement area or any other area of the airport on which aircraft may be operated;

5.9.1.1.2 Each item of construction equipment and each construction roadway, which may affect the safe movement of aircraft on the airport; and

5.9.1.1.3 Any area adjacent to a navaid that, if traversed, could cause derogation of the signal or the failure of the navaid, and

5.9.1.2 Provide procedures, such as a review of all appropriate utility plans prior to construction, for avoiding damage to existing utilities, cables, wires, conduits, pipelines, or other underground facilities.

5.10 Aircraft Rescue and Fire Fighting (ARFF).

5.10.1 General. The Contractor shall provide continuous Aircraft Rescue and Fire Fighting

(ARFF) response capability for aircraft flight and ground emergencies at the airfield and on Coast

Guard property contiguous to the airfield. The primary requirement is for saving lives; the secondary requirement is extinguishing fire and limiting damage to aircraft and property. The requirement for services is generated primarily by U. S. Coast Guard ARFF standards for the protection of personnel, mission aircraft, fuel, associated equipment, and property. Air Station

Sacramento operates up to 6 C-27J aircraft with a maximum taxiing weight of 67,682 pounds and a maximum fuel capacity of 21,458 pounds. Although there are no plans to relocate the C-130 aircraft permanently to the Air Station they have a maximum taxiing weight of 155,000 pounds and a maximum fuel capacity of 62,500 pounds.

5.10.2 ARFF Requirements. The Contractor shall comply fully with the Coast Guard ARFF requirements set forth in COMDTINST M5100.47D (series), as well as NFPA 403 and 412 standards, apart from any structural firefighting requirements.

5.10.2.1 Air Station Watch Standers primary means of activating ARFF response will be through a direct call to a telephone established by the contractor. The contractor will maintain a primary landline as well as a backup cellular line.

5.10.3 Initial Response Capabilities. The Contractor shall provide the following initial response capabilities and are subject to unannounced drills that covers either C-27J and/or C-130 Aircraft types.

5.10.3.1 Initial Response Times. The major ARFF vehicles and personnel required by the following subparagraphs shall arrive at the location of the incident:

a. C-27 J – One (1) ARFF vehicle within one (1) minute Announced or five (5) minutes

Unannounced for any incident on the runways or overruns.

b. C-130 - One (1) ARFF vehicle within one (1) minute Announced or five (5) minutes

Unannounced for any incident on the runways or overruns. The second ARFF vehicle within five (5) minutes.

c. Response times shall be defined as the interval between the time the Coast Guard

Operations Center or other competent authority notifies the fire station watchstander of a declared emergency, aircraft crash or collision, or any other incident requiring an

ARFF response, and the arrival of the full required complement of personnel, major

ARFF vehicles and agents at the scene of the reported incident.

5.10.3.2 Initial Response Vehicles. C-27J aircraft: the Contractor shall be capable of responding with at least one ARFF vehicle with at least a 1,340-gallon water capacity and capable of delivering water and/or Aqueous Film Forming Foam (AFFF) agents from all mounted turrets at a rate not less than 750 gallons per minute. The vehicle shall be capable of dispensing a complementary agent of at least 300 pounds of potassium bicarbonate powder (PKP). Powder can be substituted by a listed agent exceeding the performance of potassium bicarbonate approved by the Coast Guard. For C-130 aircraft: the contractor shall be capable of responding with a minimum of two (2) ARFF vehicles with a combined capacity to deliver a minimum of 3740 gallons of water and/or Aqueous Film Forming

Foam (AFFF) agents from all mounted turrets at a rate not less than 1370 gallons per minute. The vehicles shall be capable of dispensing a complementary agent of at least 450 pounds of potassium bicarbonate powder (PKP). Powder can be substituted by a listed agent exceeding the performance of potassium bicarbonate approved by the Coast Guard.

The vehicle shall meet all other applicable requirements of NFPA 412, and 414, Chapter

4.

5.10.3.3 Initial Response Personnel. Except as authorized in Section 5.10.5, the ARFF vehicle and personnel necessary to meet…