Attachment 1 - 52.212-1 Addendum FINAL.pdf

Attachment 1 – FAR 52.212-1 Addendum 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

1.0 PROGRAM STRUCTURE AND OBJECTIVE

The Government plans to award a single contract for the Florida Panhandle IRMAC requirement to the Offeror whose proposal represents the best value after evaluation, in accordance with (IAW) the factors in this solicitation.

The contract awardee will be responsible for the entire scope of the contract IAW PWS at Attachment 3.

2.0 GENERAL INSTRUCTION/INFORMATION

2.1 General Information

This section of the instructions provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information required by the RFP and submitted IAW these instructions.

Any Offeror who submits an incomplete proposal may be considered ineligible for award.

The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) (Attachment 3). Nonconformance with the instructions provided may result in an unfavorable proposal evaluation or rejection of the proposal in its entirety.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of stated claims. The proposal should not simply rephrase or restate the Government's requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.2 Acceptance Period

The proposal acceptance period is 180 calendar days. By submission of an offer, the Offeror accedes that their proposal is valid for 180 calendar days after submission.

2.3 Points of Contact & Questions

The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and CS.

All questions regarding this solicitation, of a contractual nature or technical nature, must be submitted in writing on or before March 11, 2024 at 1500 Central Time (CT).

Please be advised the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors. Offerors may send questions to the CO, Ulrike U. Powell, at ulrike.u.powell.civ@health.mil and Contract Specialist (CS), Stefany Gonzalez, at stefany.gonzalez.civ@health.mil.

mailto:ulrike.u.powell.civ@health.mil mailto:stefany.gonzalez.civ@health.mil

2.4 Debriefings

Debriefings will be conducted IAW FAR 15.505, Pre-award Debriefing of Offerors, and FAR 15.506, Post-award Debriefing of Offerors.

2.5 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing. The notification shall include supporting rationale and remedies the Offeror requests the CO to consider as related to the error or omission.

2.6 Electronic Reference Documents

All solicitation documents, to include the PWS and other attachments, are available on the System for Award Management (SAM) website at www.sam.gov, the authoritative source for Government Contract Opportunities.

2.7 Exchanges with Offerors

All exchanges of source selection information between the Government and the Offerors will be controlled by the CO. Source selection information will be transmitted to Offerors electronically, e.g., via email. If transmitted via email, the transmission shall be sent and received encrypted and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject Line.

2.8 Amendments to the Solicitation

If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Offeror's proposal.

2.9 Submission, Revision, and Withdrawal of Proposals

Proposals, revisions of proposals, as well as withdrawal of proposals, shall be submitted to the CO and the CS.

Proposal Due Date: March 20, 2024 at 1400 CT.

Submit: Electronic proposals to the Contracting Officer (CO), Ulrike U. Powell, at ulrike.u.powell.civ@health.mil and Contract Specialist (CS), Stefany Gonzalez, at stefany.gonzalez.civ@health.mil.

All proposals delivered in response to this solicitation shall reflect the following information in the Subject Line of the email: Solicitation Number HT940824R0002.

Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All proposals must be in English.

Hardcopies or fax proposals will not be accepted.

The Offeror shall submit each volume in electronic format. The proposal shall be submitted in a format readable by Adobe PDF and MS Office Excel (where applicable). Offerors shall use separate electronic files for each proposal section listed in Section 2.10.8 to permit rapid http://www.sam.gov,/ mailto:ulrike.u.powell.civ@health.mil mailto:stefany.gonzalez.civ@health.mil location of all portions of the proposal. Exhibits, annexes, and attachments which are provided in support of a section shall be included in the electronic file for that section. If files are compressed, the necessary decompression program shall be included. No hard copy or CD/DVD documents will be accepted or considered for award. The Government will not be responsible for any failure of transmission or receipt of the proposal if the Offeror failed to verify receipt of the submitted proposal.

2.10 Organization/Number of Copies/Page Limits

2.10.1 Page Limitation

Page limitations shall be treated as maximums. If exceeded, the excess pages occurring after the page limit will be removed and will not be considered.

Each Past Performance Reference will be limited to 1 page; no more than three (3) past performance citations shall be submitted.

2.10.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5" x 11." Page line spacing shall be no less than single spacing. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman or Arial and the text size shall be no less than 12-point. Use at least 1" margins. Pages shall be numbered sequentially by volume. Each page shall be counted except for the following:

(a) Cover pages (b) Table of Contents (c) List of Figures (d) Glossaries (e) Tabs (f) Dividers

(g) Blank pages. Any page(s) that do not meet this requirement will not be considered in the evaluation.

2.10.3 Tables, Charts, Graphs, Figures

Legible tables, charts, graphs, and figures may be used wherever practical to depict organizations, staffing, plans, implementation schedules, etc. These displays shall be uncomplicated and shall not exceed 11" x 17" in size. For the Technical Volume, text intended for evaluation within all tables, charts, graphs, and figures, to include imbedded images, shall be no less than Times New Roman or Arial 10-point font. Any text within tables, charts, graphs, and figures that do not meet this requirement will not be considered in the evaluation.

2.10.4 Title Page

The title page of each volume must include the solicitation number, volume number, title, name of the Offeror, email address, and date of proposal.

2.10.5 Points of Contact

A list of the Offeror's primary points of contact (POC) shall be submitted in all volumes and include the name, address, phone, and email of the prime Contractor.

2.10.6 Cross-Referencing

Offerors shall write each volume on a stand-alone basis so that the Government may evaluate its contents without cross-referencing to other volumes of the proposal.

Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

Any instances of cross-referencing within a proposal volume shall include the page number and paragraph number.

2.10.7 Price Information

All pricing information shall be addressed ONLY in the Price Volume/Contract Documentation Volume of the proposal.

2.10.8 Proposal Submission Elements

The Offeror proposal submission shall be comprised of the following elements of three separate volumes:

Volume I Pricing & Contract Documentation (to include Attachment 4) No page limit

Volume II Technical Limited to 10 pages Volume III Past Performance References Limited to 3 pages

2.10.9 Proposal Clarity

The proposal shall be clear, concise, accurate, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

3.0 FACTOR 1 – PRICE & CONTRACT DOCUMENTATION VOLUME (VOLUME I)

3.1 General

This section is to assist Offerors in submitting pricing data that is required for the Government to evaluate the Total Evaluated Price (TEP) and balance of proposed prices.

Compliance with these requirements is mandatory and failure to comply may result in the proposal being ineligible for award. Information beyond that required by these instructions shall not be submitted, unless it is considered essential to support the price position.

Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror's proposal.

All information relating to the proposed price, including all required supporting documentation, shall be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

The CO has determined adequate price competition is expected for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost or pricing data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this acquisition the CO determines that adequate price competition no longer exists, Offerors may be required to submit cost data to the extent necessary for the CO to determine the reasonableness of the price (IAW FAR 15.404-1(b)).

3.2 SF 1449, SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS and SF 30, AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Complete blocks 12, 17a, 17b (if applicable), 23, 24, 30a, 30b, and 30c of the Request for Proposal (RFP) Section A, SF 1449. SF 1449, Solicitation/Contract/Order for Commercial Items and all SF 30, Amendment of Solicitation/Modification of Contract documents. The Offeror shall include a signed Page 1 of the Solicitation/Contract/Order for Commercial Items, (SF 1449) and Amendment, if applicable, of Solicitation/ Modification of Contract, (SF 30) using a scanned or electronic signature. The Offeror’s signature shall be of an individual authorized to negotiate on behalf of the Offeror.

The Offeror shall transfer Contract Line-Item Number (CLIN) totals from Attachment 4 – Price Evaluation Sheet to the RFP’s Schedule of Supplies/Services. A total price shall be proposed and inserted for each FFP LOE CLIN to match Attachment 4, Summary Tab.

The Offeror shall provide acknowledgement of the solicitation and any subsequent amendments.

3.3 Representations and Certifications

The Offeror should complete the annual representations and certifications electronically via the System for Award Management (SAM) at www.sam.gov. After reviewing the SAM database information, the Offeror verifies, by submission of this proposal, that the representation and certifications currently posted electronically are correct. Any missing information or incorrect data may render a proposal ineligible for award. This becomes crucial if the Government determines to award without discussions.

Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code (621999)/Small Business Standard Size $20.5M using Product Service Code Q701 and/or Q801, and shall not have any Active Exclusions.

If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provisions:

• FAR 52.212-3, Offeror Representations and Certifications

• FAR 52.204-17, Ownership or Control of Offeror

• FAR 52.204-20 Predecessor of Offeror http://www.sam.gov/

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

• FAR 52.204-26, Covered Telecommunications Equipment or Services

• FAR 52.219-28, Post-Award Small Business Program Representation

3.4 Organizational Conflict of Interest (OCI)

The Offeror shall provide a statement that no OCI exists. If an OCI does exist, the Offeror shall include a mitigation plan.

FAR 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021)

Timely disclosure, in writing, to the agency OIG, with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of any Government contract performed by the Contractor or a subcontractor thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 U.S.C. or a violation of the civil False Claims Act (31 U.S.C. 3729-3733).

3.5 Price Evaluation Sheet – Attachment 4

Provide pricing (Rate/Unit Price) for each line item and each ordering period IAW the Price Evaluation Spreadsheet (Attachment 4). All cells other than the Rate/Unit Price (Column E) are locked. Offerors must confirm all auto calculations are correct. If any discrepancies are found, please notify the Contracting Officer immediately.

The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements. Offerors who change the quantities (FTEs or Productive Hours) stated in the solicitation will render the proposal ineligible for award. Labor costs, supply costs and associated General and Administrative (G&A) plus profit or fee should be included in the Rate/Unit Price.

3.5.1 Rounding

All proposed dollar amounts shall be rounded to the nearest dollar. If the Price Volume proposal deviates from this format, the Government will round the proposed dollar amounts to the nearest whole dollar.

3.5.2 Arithmetic Discrepancies

The following will be utilized in resolving arithmetic discrepancies found on the face of the price schedule as submitted by the Offeror. Failure to use the provided attachment (Attachment 4) may result in the proposal not being evaluated, and the Offeror being removed from consideration for award:

• Obviously misplaced decimal points will be corrected;

• Discrepancy between unit price and extended price, the unit price will govern;

• Apparent errors in extension of unit prices will be corrected;

• Apparent errors in extended prices per CLIN will be corrected.

4.0 FACTOR 2 - TECHNICAL VOLUME (VOLUME II)

4.1 General

Each Offeror shall submit a Technical Volume with its proposal in accordance with the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. Do not merely reiterate the objectives or reformulate the requirements specified in the PWS. All requirements specified in the RFP and PWS are mandatory. Any information provided that is not specifically requested will not be evaluated or considered in the award determination. By submitting a proposal, Offerors are representing their company that will perform all the requirements specified in the PWS (Attachment 3) and contract.

4.2 Technical Factor: Management Plan

The Offeror shall submit a management plan addressing how the Offeror intends to satisfy the PWS requirements, to include, but not limited to:

• Business approach to support PWS requirements;

• Approach to interfacing with Government team, the incumbent Contractor, Contractor employees and customers;

• Approach to staffing qualified personnel; and,

• Approach for addressing deficiencies and complaints.

5.0 FACTOR 3 - PAST PERFORMANCE VOLUME (VOLUME III)

5.1 General

Each Offeror shall submit a Past Performance Volume with its proposal, containing recent and relevant past performance information for the prime contractor only. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

5.2 Independent Government Performance Information

The Government reserves the right to use both the information provided in the Offeror's Past Performance Volume and information obtained from the other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), System for Award Management (SAM), Electronic Subcontract Reporting System (eSRS), Supplier Performance Risk System (SPRS) or other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Contracting Officer Representatives.

5.3 Past Performance References

Offeror's shall submit past performance references for no more than three (3) recent contracts that the Offeror considers most relevant in demonstrating the ability to perform the proposed effort. Each past performance citation shall not exceed one (1) page in length. If more than three (3) references are provided, only the first three (3) will be evaluated.

A past performance reference shall consist of a Task Order or stand-alone contract for a Government or commercial client. All past performance references submitted by the Offeror shall be submitted in the Past Performance Volume and must contain contract numbers, descriptions of work, periods of performance, and POC emails/phone numbers.

It is critical that the Offeror provide a valid point of contact. If the point of contact cannot be reached through reasonable attempts, the citation will not be considered for further evaluation.

5.3.1 Recent Contracts

Recent is defined as an effort that is ongoing or has been performed during the past three

(3) years from the date of issuance of this solicitation. Past performance references for contracts exceeding this timeframe will not be evaluated. See FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, paragraph 4.1.1.

5.3.2 Relevant Contracts

Relevant is defined as past/present performance effort that involves similar scope and magnitude of effort and complexities this solicitation requires. See FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, paragraph 4.1.2.

6.0 Other

Addendum to 52.212-1(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52-212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussion are to be conducted, a competitive range may be established.”

Addendum to 52.212-1(h), Multiple Awards is deleted in its entirety.

(End of Addendum to FAR 52.212-1)