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Installation Requirements and Checklist
Fort Harrison
VA WiFi NextGen Project
Version 3.6 May 17, 2022
Revision History
| Creation Date |
| Version No. |
| Description/Comments |
| Author(s) |
| Issue Date |
| 11/6/18 |
| 1.0 |
| Initial Document |
| Matt Dzoba |
| 11/6/18 |
| 11/5/19 |
| 2.0 |
| Added description of conduit timeline |
| Don James |
| 11/5/19 |
| 12/3/19 |
| 3.0 |
| Removed requirement for switch port configuration by site. Currently performed by LAN team. |
| Matt Dzoba |
| 12/3/19 |
| 7/28/20 |
| 3.1 |
| Added VA LAN team port assessment task to checklist |
| Matt Dzoba |
| 7/28/20 |
| 1/29/21 |
| 3.2 |
| Added port assessment Incident ticket submission guidance from VA PM Team |
| Matt Dzoba |
| 1/29/21 |
| 11/8/21 |
| 3.3 |
| Updated per meeting with VA PM Team |
| Eddie Wilson |
| 11/8/21 |
| 12/17/21 |
| 3.4 |
| Updated 2.2.2 heading |
| Eddie Wilson |
| 12/17/21 |
| 5/13/22 |
| 3.5 |
| Updated 2.2.2 port assessment steps |
| Nikki Palmer |
| 5/13/22 |
| 5/17/22 |
| 3.6 |
| Revised ICRA and ECU checklist sections |
| Matt Dzoba |
| 5/17/22 |
Table of Contents
| 1 | Installation Requirements | 1 |
| 2 | Pre-Installation Checklist | 2 |
| 2.1 | General | 2 |
| 2.2 | IT Closet Switch Ports and PoE | 3 |
| 2.2.1 | IT Closet PoE Switch Ports Required | 3 |
| 2.2.2 | Incident Ticket Submission | 3 |
| 2.3 | Pre-Installation Assessment Issues | 4 |
| VA WiFi NextGen | | Created: July 28, 2020 |
| Installation Requirements and Checklist | iii | Version No: 3.3 |
Installation Requirements The following is a list of the items that the local VA needs to provide prior to and during the AP installation onsite. Preparations for these requirements need to be completed prior to the installation teams arriving.
IT authorized escorts for the AT&T Teams onsite. The AP installation technicians will need to enter a multitude of spaces throughout the installation to run cabling and install the new APs per the site design. The teams will need IT authorized escorts with the appropriate access rights and keys for all rooms in all buildings for the APs that will be installed that day. There is not sufficient time for just 1 or 2 shared key sets.
Any permits required for the AP/cable installation have been obtained and uploaded to the VA Wireless SharePoint site VA personnel and ECU/barrier placement. The site is responsible for sterile area containment procedures and supplying the personnel to perform them. The options are:
Provide, install, set up, and move Environmental Containment Units (ECUs) at the pace of the installation Arrange for a sterile area cleaning crew to come in after the install team has finished their work in the area Any site-specific restrictions on the movements of the AT&T teams should have been communicated in advance via the Pre-Site Survey Questionnaire and Readiness Calls.
An e-mail alerting the entire facility and all tenants to the installation team’s presence onsite. It should advise personnel on what each team will be doing while onsite. Copies of this email should be provided to the IT authorized escorts for each of the AT&T teams. We recommend that this be done at the following intervals:
1 day prior to the team’s arrival Second full day of onsite work An area will need to be designated for the initial meeting that will occur first thing on the first day that the teams arrive onsite for the AP installation.
A daily work area/meeting place will need to be designated for the teams coming onsite.
Secure storage space for APs, cabling, and associated installation materials and tools will need to be identified prior to the start of the installation. In addition, there needs to be outlets to plug in rechargeable installation tools.
Arrangements made for the installation teams to work more than 8 hours per day. To complete the site on schedule it will most likely require the teams to work 10-hour days. Recommended hours are 12PM-10PM Monday – Friday to help avoid high patient traffic times.
Pre-Installation Checklist General
| Yes |_| |
| VLANs created and active for sites where enterprise wireless is being added for the first time (configuration sample for each site sent to WiFiCore@TekSynap.com) |
| Yes |_| |
| DHCP scopes created (with proper option 43 set up) and active for sites where enterprise wireless is being added for the first time (screen captures sent to WiFiCore@TekSynap.com as verification) |
| Yes |_| |
| Upon completion of Section 2.2, creation of Service Now Request to the IO.Network.FO.LAN.TRIAGE team to conduct a port assessment of the switches which will be impacted by the redesign installation. |
Provide Ticket # here:
| Yes |_| |
| Sufficient 802.3af PoE ports are available in every closet per the design document |
| Yes |_| |
| Daily meeting/workspace identified for the site manager and installation team |
| Yes |_| |
| Sufficient VA IT authorized escorts with appropriate keys have been arranged for all installation teams |
| Yes |_| |
| Has the Infection Control Risk Assessment (ICRA) for the Redesign installation been completed? |
| Yes |_| |
| ECUs and personnel to man ECUs or sterile area cleaning arrangements have been made by the VA site for the installation if necessary |
| Yes |_| |
| Any areas containing asbestos related to the site design and AP installation requirements have been abated or, if not, will be installed by the VA at a later date |
| Yes |_| |
| Any conduit required in areas not a designated mechanical space will be installed by the VA according to the site design and AP placement requirements prior to the team installing in that location |
| Yes |_| |
| A secure storage area with power outlets has been identified |
| Yes |_| |
| Initial meeting location identified |
| Yes |_| |
| An email was sent out to all personnel and tenants of the facility alerting them of the upcoming installation |
| Yes |_| |
| All necessary arrangements have been made for the installation teams to work 10-hour days (recommended hours M-F, 12PM – 10PM) |
| Yes |_| |
| Any required permits and paperwork have been completed, approved and posted to the VA Wireless SharePoint site (e.g. ICRA) |
IT Closet Switch Ports and PoE
1.1.1 IT Closet PoE Switch Ports Required
| Site |
| Wiring Closet Name and Number |
| Switch IP (last two octets) |
| Total Access Points |
| Necessary PoE in Closet |
TOTALS
Service Now Request Ticket Submission Per Checklist email, once you have completed the table in section 2.2.1, please use verbiage under “REQUEST TEMPLATE FOR LAN TRIAGE” below to input your Service Now REQUEST to the LAN Triage Team for port assessment at your Medical Center for the Redesign installation. The Category of “General Request” should be used - General Request - VA. Please attach the Installation Requirements and Checklist to the SCTASK that is generated by the REQ and RITM.
*******************REQUEST TEMPLATE FOR LAN TRIAGE*******************
(Site Code)- Site Readiness: #Wireless Next-GEN Pre-work: (Service Area Name) Description: (Site Code)- Site Readiness: #Wireless Next-GEN Pre-work: (Service Area Name)
Need by Date:
Site:
Site POC:
Project: NextGen WiFi Request: Port Assessment See attached pdf/word/excel document containing switch hostname/IP address and total AP count required for completing port assessment.
1. Please complete port assessment for the site per attached documentation.
1. Identify switch stacks that need additional switches and ship switches to the site if required.
1. If 9300, request to use EHRM provided switches from Charles Pfenninger via email.
1. If 3850, submit SNOW request to Austin or Landover Staging center to ship switches where there are port/power deficiencies
1. Upon delivery of switches if shipped, EUO will open a ticket with LAN to have switches configured.
VA WIFI Next-GEN Wireless Deliverables Tracking Sheet URL
Pre-Installation Assessment Issues Conduit to be completed prior to the installation team working in that area. Other items must be completed prior to the installation readiness call.
| Site |
| Bldg. |
| Floor |
| Area |
| Issue to be Addressed |
| Complete |
| VAMC |
| 16_16A |
| 1 |
| Shop |
| VA to provide conduit pathway from IT closet B16_16A-F1-1 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP05 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 16_16A |
| 1 |
| Garage/Center |
| VA to provide conduit pathway from IT closet B16_16A-F1-1 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP06 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| B |
| Lower Left |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP01 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| B |
| Top Center |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP02 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| B |
| Upper Right |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP03 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| B |
| Lower Center |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP04 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| 1 |
| Unnamed Room at Center |
| VA to provide conduit pathway from basement IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP02 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 17 |
| 1 |
| Unnamed Room at Upper Right |
| VA to provide conduit pathway from basement IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP03 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 20 |
| 1 |
| Storage at Center/Left of Center |
| VA to provide conduit pathway from IT closet B20-F1-0 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP08 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 20 |
| 1 |
| Storage at Lower Center |
| VA to provide conduit pathway from IT closet B20-F1-0 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP09 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| B |
| Unnamed Room in Lower Left |
| VA to provide conduit pathway from IT closet B154-FB-B9 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP10 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| B |
| B04 |
| VA to provide conduit pathway from IT closet B154-FB-B9 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP11 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| B |
| Prosthetics |
| VA to provide conduit pathway from IT closet B154-FB-B9 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP12 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| B |
| South Lobby Project |
| VA to provide conduit pathway from IT closet B154-FB-B9 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP13 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| B |
| Sleep |
| VA to provide conduit pathway from IT closet B154-FB-B9 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP14 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| 1 |
| 170 |
| VA to provide conduit pathway from IT closet B154-FB-B1A to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated horizontally at AP03 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| 5 |
| Unnamed Room Center Right |
| VA to provide conduit pathway from IT closet B154-F4-468 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP01 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 154 |
| 5 |
| Unnamed Room right of Center |
| VA to provide conduit pathway from IT closet B154-F4-468 to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP02 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 171 |
| 1 |
| Center Left/Lower Left |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP02 location for room containing hard ceiling |
| Yes |_| |
| VAMC |
| 171 |
| 1 |
| Center Right |
| VA to provide conduit pathway from IT Closet to designed AP location, in open and hard ceiling area, with 4-11/16” dual gang box situated vertically on wall at AP03 location for room containing hard ceiling |
| Yes |_| |
Area Manager or Deputy Signature: _______________________________
Completion Date: ____________________________ image4.png image5.png image6.png image7.png image8.jpeg
