Attachment 1 - 402-318 Scope of Work - FINAL.pdf

Scope of Work

402-318 Construct Substance Use Residential Rehab Building

1. GENERAL DESCRIPTION OF REQUIREMENTS:

A. Contractor to provide professional Type A/B and C services to provide a construction ready design package for an inpatient state of the art facility for the Veteran population seeking Rehabilitation from Substance Use. The construction will add approximately 13,000 square feet to the VA Maine Healthcare System Campus located at 1 VA Center, Augusta, ME. Specifically, the proposed construction would create a 24‐bed inpatient facility with access to the connected corridor system between building 207 and 206. This building is being built to address a regional gap in mental health substance abuse treatment services.

B. The architect-engineer (A-E) shall provide services for the preparation of drawings, specifications, estimates, phasing schedules, and construction period services, including all applicable engineering and design details for architectural, interior finishes, site development, mechanical (plumbing, fire protection and HVAC), electrical, structural, asbestos abatement, and other specialty consultant elements required consistent with the VA’s project team goals as prioritized during preliminary project meetings and field surveys.

C. The period of performance for this work to be completed is 150 calendar days (including holidays and weekends) from the issuance of the Notice of Award by the contracting officer.

D. This building shall offer a homelike environment, and common areas for families and friends to spend quality time with the Veteran.

E. A design for a domiciliary was completed at the same location in 2012 by the SMRT A/E firm in Portland, ME. This building was never built; however, the awarded A-E will be required to use similar exterior architectural features in the design for this project. The awarded A-E will be provided the complete domiciliary construction ready design package. The A-E may also consider the previously completed geotechnical investigations and building layout features of the 2012 building.

2. REQUIRED ELEMENTS OF DESIGN:

A. The following are required elements of this design:

B. 24 bed capacity with attached bathrooms. A/E shall layout the facility to accommodate the room quantities and functions as mentioned in the attached program for design, See Attachment 2 – Program for Design TOGUS SUBSTANCE ABUSE RESIDENTIAL REHAB.pdf

C. Interior design and layout shall adhere to the standards described in the VA Design Guide for Inpatient Mental Health & Residential Rehabilitation Treatment Program Facilities (revised Jan.

2021). See Attachment 3 – Design Guide MH 2021.pdf

D. Interior layout shall provide lines of sight to the facility, resident care areas, and access point to off stage support areas.

E. Single point of entry into the facility.

F. A-E must take into account expansion of existing building utility network. Utilities to be tied in include, but not limited to: Steam, condensate return, HVAC, Sewer, Storm Drain, Domestic Water, Power, Emergency power, Card Access, Tel/data, fire alarm, Building automation, Cable TV, Guest and provider WIFI networks, Vocera, Duress, and Fire suppression service.

G. Design shall be in accordance with the VA Physical Security Design Manual

H. Plumbing drawings must reflect the following legionella mitigation measures: These include, but are not limited to:

i. Installing an appropriately sized hot water heater that can circulate at least 140F domestic hot water.

ii. All domestic hot and cold water must be continually re-circulated, and dead legs are to be limited to a few inches for tie in at point of use. Point of use water appliances must be outfitted with thermostatic mixing valves so that the maximum point of use temperature will not exceed 110F.

iii. Point of use faucets must be touch free, non-aerating, programmable, and legionella compliant.

iv. Each floor shall contain building management integration points for water supply and water return temperatures.

3. OVERALL PROJECT GOALS:

A. Expand Services offered by VA Maine Healthcare System.

B. Provide quality care to the Veteran regarding Substance use/abuse issues.

C. Build comfortable healing environment that promotes self-care and personal responsibility.

D. Provide space for aftercare treatment (follow up to inpatient services).

E. Provide space where family can visit with the Veteran.

F. Provide space arrangements with regards to social-distancing standards and CDC guidelines for preventing the spread of COVID-19 (e.g. Physical separation between public and private spaces).

4. DESIGN CRITERIA:

A. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL. Design shall comply with the latest editions of all applicable DVA guidelines (eg, Construction Standards, VA Master Specifications, VA Barrier free design guide, http://www.cfm.va.gov/til/index.asp

VA Physical Security Design Manual, VA Sustainability Design, Standard Details, Special Design Criteria), NFPA, JC, Federal and State codes pertinent to the project scope within the constraints of the construction budget.

5. ESTIMATED COST OF CONSTRUCTION

A. The estimated cost of construction (ECC) for this project is between $5,000,000 and $10,000,000.

6. GENERAL DESCRIPTION OF REQUIRED DESIGN SERVICES

A. Conduct preliminary meetings and site survey investigations to define the necessary elements of the project scope of work fulfilling the goals of the VA’s project team (Engineering Svc), and presentation of preliminary layout plans with proposed alternatives to the User Group.

B. Based on User Group meetings and site surveys, prepare a detailed project plan description report pertinent to the project requirements within the constraints of the construction budget consistent with the VA’s project team goals.

C. Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions, review the available building information, and verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, video tape, and document the conditions of areas to be renovated and/or impacted.

D. Representation during coordination and review meetings documenting the results of each meeting and providing the conclusions to the contracting officer’s representative (COR) within one (1) week following each meeting.

E. Provide all necessary engineering and design services for architectural, interior finishes, site development, mechanical (plumbing, fire protection and HVAC), electrical, structural, asbestos abatement, and other specialty consultant elements within the limits of the project goals established to support all submissions as outlined in Attachment 3: AE Supplement B.

F. Drawing preferred size is 36 inches by 24 inches. Drawings shall be generated using the latest commercially available version of AutoCAD, and meet the requirements of PG-18-4, The VA BIM Guide (http://www.cfm.va.gov/til/bim/BIMGuide/). Drawing file names must relate to the VA project name, discipline and subject as approved by the VA COR. Drawings shall utilize world coordinate system with standard cross hairs. Adobe Acrobat PDF files for each AutoCAD file shall be provided. Specification sections shall be developed utilizing MS Word 2010. Final specification sections shall also be merged into a single MS Word file to include separate full document pagination in the right-hand side of Footer without the loss of individual file Headers/Footers. All computer-generated files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Attachment 4 – AE Supplement B sets of both drawings (AutoCAD) and specifications (MS Word). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA COR at the time each submission is due (XRF, DXF and ZIP files are not acceptable). Provide durable high-quality plastic storage boxes at each submission for long term archiving of the disks.

7. CONSTRUCTION PERIOD SERVICES:

A. Construction Period Services (CPS) shall include, but are not limited to:

i. Review and approval of construction submittals covering products that have been listed within the contract documents but not limited to cut sheets, manufacturer’s data/performance sheets, samples, shop drawings, schedules, phasing plans, etc. All submittal reviews shall be provided to the VA within 14 calendar days of receipt of the review request;

ii. Compatibility analyses of different materials and recommendations associated with acceptance or rejection of alternate materials and products;

iii. Responses to Request for Information (RFI). All RFIs shall be answered within five (5) calendar days of receipt;

iv. Change order review and recommendations when requested by the COR. The A/E's reply regarding the review of cost proposals and such recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals (RFP) for anticipated changes.

Reviews will also include cost/time/impact estimates and recommendations relevant to design omissions and construction plan deviations, as applicable. Change order reviews will be submitted to the VA within seven (7) calendar days of receipt. Additional time may be provided, depending on the complexity of the proposed change/modification.

v. Site visits (12 minimum) as required and/or requested by the VA Contracting Officer and COR for inspection of ongoing construction including final tests and inspections Documentation and site visit reports to be provided to the VA Contracting Officer and COR within one (1) week after the visit;

vi. A punch list shall be submitted within seven (7) calendar days of the final acceptance inspection.

vii. Verification of as-built conditions from contractor supplied marked up prints, and preparation of as-built documents in accordance with Attachment 4 – AE Supplement B which the VA will retain permanently.

B. Construction Period Services, as well as Solicitation Support Services (answering RFIs during the construction solicitation process prior to award, attendance of pre-bid site visit, etc.) are optional line items, and will not be awarded at the time the base design contract is awarded.

8. COMPATIBILITY WITH EXISTING SYSTEMS:

A. This project will include the following proprietary products:

i. Axis – video surveillance cameras

ii. Creative Signage Systems – wayfinding

iii. Mircom – fire alarm system

iv. TekTone – nurse call and paging

v. Horton Door Operators – power door operators

vi. Sargent – door locking system

9. ENERGY EFFICIENCY/CONSERVATION:

A. AII new Major, Minor, and CSI construction projects shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1- 2010, if life-cycle cost effective. Use Appendix G of ASHRAE Standard 90.1-2010 to document the energy savings.

B. Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the A&E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy efficient design that is life-cycle cost effective.

C. The following parameters shall be used for performing the analysis:

i. 20-year life-cycle period for system comparisons

ii. Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, EnergyPlus, etc.

iii. 3% Discount Factor; and

iv. Neither method shall include taxes, nor insurance while computing cost.

D. Renewable Energy Resources: For any work, renewable (geothermal, heat recovery, wind, PV solar, solar hot water, etc.) shall be evaluated for life-cycle cost effectiveness.