Attachment_1_140P1224Q0072_PISP_-_SOW_-Fabrication_of_Exhibit_Replacement.pdf

Statement of Work

140P1224Q0072

Exhibit Replacement @ Pipe Springs National Park

140P1224Q0072

EXHIBIT FABRICATION REPLACEMENT SERVICES

PIPE SPRING NATIONAL MONUMENT

1. PROJECT BACKGROUND

This project is for the replacement in kind of five (5) exhibit graphic panels and four (4) exhibit wall murals. Exhibits are scratched, faded, or showing wear. Content updates are not needed; production-ready files will be provided by the government at the time of award.

Pipe Spring National Monument is located in Fredonia, AZ, 3.5 hours east (via Interstate 15) of

McCarran Airport in Las Vegas, NM.

2. GENERAL REQUIREMENTS

The project shall be the replacement and installation of reprinted exhibit panels for the visitor center at Pipe Spring National Monument (PISP) in Fredonia, AZ.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to reprint and ship graphic panels and murals, de-install and dispose of existing current worn graphic panels and murals, and install replacement graphic panels and mural.

All work under this task order shall be performed in accordance with the terms herein, including all attachments. The government shall furnish production-ready files for the re-printing of all required graphics.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this task order, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the task order and base IDIQ contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets task order and base IDIQ contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. The contractor shall oversee all work during installation to ensure that it adheres to task order and base IDIQ contract specifications and schedule for completion. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

Exhibit Replacement @ Pipe Springs National Park

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The

Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this task order. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3.1. Post Award Meeting

The following listed government-furnished property shall be provided at the post award meeting:

1. Graphic Files listed in Attachment 3

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this task order. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1. Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3. Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Exhibit Replacement @ Pipe Springs National Park

Meeting Purpose Location or

Type

Required

Contractor

Attendees

Duration/Days on site

Kick off call Virtual Project Manager One, 1-hour meeting

Post-award meeting and site visit

At Park Project Manager, Mount maker

One, 4 – hour meeting

Demolition/

Installation

At Park Project Manager, Installation Crew

(TBD)

To be proposed by contractor

2.6. Submittals

At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with task order requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

3. FABRICATION AND INSTALLATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide

PISP with exhibit fabrication rehab.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of

Work (SOW) and all attachments.

Exhibit Replacement @ Pipe Springs National Park

3.3. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.4. Production

Work shall include production of all replacement exhibit elements. The contractor shall perform the following work:

1. Attend a post-award meeting (virtual)

2. Receive, review, inspect, document, and secure all government-furnished material, and notify the COR if the materials are inadequate for production.

3. Prepare a project schedule

4. Prepare replacement graphic proofs as follows:

1. Prepare digital files for specified output.

2. Link image and vector files to graphic layout files, as needed.

3. Adjust digital files for color corrections and bleed as needed.

4. Provide final, corrected graphic layouts.

3.5. Installation

Work in this phase shall include removal of existing, current exhibits to be replaced, and installation of all replacement exhibit elements on site.

Installation shall be scheduled in consultation with the COR.

The contractor shall perform the following work:

1. Crate and ship exhibit elements to the installation site

2. Travel to PISP, in Fredonia, AZ with the installation crew as needed.

3. Remove and dispose of graphic panels and murals that require replacement.

4. Install replacement graphic panels and murals.

5. Clean worksite of all debris and dust.

3.6. Closeout

Work in this phase shall include the preparation and organization of all final exhibit materials and documentation.

The contractor shall provide the following documentation and files:

1. Task order information.

2. Product list and catalog cuts.

3. Warranties.

4. Final Graphic Layout files, including any revisions and corrections made during production.

3.7. Warranty

Exhibit Replacement @ Pipe Springs National Park

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

1. Placing all work into satisfactory condition;

2. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

3. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

4. PACKAGING AND DELIVERY

4.1. Deliverables and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

1. Deliverables Shall Include the Following

1. Project schedule (1pdf).

2. Graphic proofs and graphic production samples. (1 physical copy)

Exhibit Replacement @ Pipe Springs National Park

3. Delivery and installation of final exhibit elements.

4. Closeout package. (hard drive containing all final project native files)

2. Deliverables Shall Be Sent To The Following:

4.3.1. COR Deliverables / Installation:

Valerie Butterfield, valerie_butterfield@nps.org, 928-643-7105 ext. 224

Pipe Spring National Monument

406 Pipe Springs Road

Fredonia, AZ 86022

5. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense

Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable.

No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting

Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

6. ADDITIONAL INFORMATION

8.1. Travel, Materials, And Other Costs

As stated above, travel will be reimbursed on a fixed price basis based on the current Federal Travel

Regulations in place at the time of travel.

8.2. Acceptance period

Because of the time required by the government to evaluate adequately, offerors are requested to specify an acceptance period of not less than ONE HUNDRED TWENTY (120) DAYS.

7. PERIOD OF PERFORMANCE

The government intends to award the task order with a period of performance from August 1, 2024 to September 30, 2024 with the following breakdown:

mailto:valerie_butterfield@nps.org

Exhibit Replacement @ Pipe Springs National Park

4.1. Installation

Exhibit demolition and installation shall be completed on or before September 30, 2024.