Attachment 1- 114TH IN Yellow Ribbon Event_SOW.pdf

[UNCLASSIFIED]

114TH IN Yellow Ribbon Reintegration Program Post-Deployment

Statement of Work New Jersey Army National Guard Yellow Ribbon Event, Southern New Jersey, March 15-16, 2025.

1. Background: The Yellow Ribbon Reintegration Program (YRRP) networks military services, veteran service organizations, state government departments, and other agencies to provide information, resources, referrals, and proactive outreach to Service members, spouses, employers, and youth throughout mobilization phases. The program helps service members and their families navigate through the numerous Department of Defense (DoD), Veteran Affairs and State systems to ensure they receive information and assistance regarding all the benefits and entitlements they have earned as a result of deployment.

2. SCOPE: The Contractor shall provide for all requirements for conference space and other related support services that will satisfy the Yellow Ribbon objectives. The primary objective is to host the event at a single site that can provide meeting space, dining, and support services for approximately 800 adults and 100 children. The event will be held in two days in two groups with the following dates: 15 & 16 March, 2025. There will be approximately 450 adults and children attending per day. The radius of consideration for the event should be within 25 miles of the Hammonton, NJ area (NJ venues only).

3. Facility Requirement Summary for 15 & 16 March 2025:

a. CONFERENCE SPACE: The meeting spaces shall not contain pillar(s) and/or structural objects that may obstruct the attendee’s view. Main presentation room must be able to accommodate 400 adults and 50 children. The venue contractor must provide, set-up, and take down of all tables and chairs for the event. The venue contractor shall provide signs within the facilities, directing participants to the location of the event. The venue contractor shall provide water stations to include cups in the presentation room. The contractor will be responsible for clean-up and set-up during each group.

i. Schedule (tentative):

• 1930-2130 two days prior to the event set-up on Thursday, March 13, 2025.

• 0830 - 1600: Group 1 event on March 15, 2025.

• 0830 - 1600: Group 2 event on March 16, 2025.

ii. One Main Presentation Room

• One 9 X 12 screen(s) for video presentations

• 1 Podium with microphone and any necessary audio-visual equipment.

• Room configuration: Theater style seating

iii. Professional Vendor Area (hallway or room)

• Twenty 6ft tables, with 2 chairs per table. NOTE: Tables to be situated in a manner that is conducive for the providers and the military members and their families to access during breaks and the entire event. Vendors must be given access to setup at 1500 day prior to the event.

iv. Registration Area (hallway)

• Three 6ft tables, with 2 chairs per table, located for easy accessibility for registration.

b. MEALS: Contractor shall provide proposed menu that take into consideration the following factors: nutrition, suitability for children/adults, and ability to accommodate special dietary needs such as vegetarian, kosher and halal guidelines.

i. Schedule (tentative):

• 1130 – 1300 Day of Event: Lunch (Group 1)

• 1130 – 1300 Day of Event: Lunch (Group 2)

ii. Menus:

• Hot Lunch – Provide three protein items to include one vegetarian option, one side dish, snacks, and drinks to include water, soda, and lemonade for approximately 450 Soldiers and families per day for two days for a total of 900 Soldiers and family members.

c. ASSUMPTIONS:

i. Free parking to attendees, presenters and event staff throughout the event.

ii. Final headcount for rooms and meals will be provided NLT 7 days prior to event.

4. PERFORMANCE OBJECTIVES SUMMARY

Performance Objective PWS Para Performance Threshold Provide snacks/coffee on time. 3.b. 100% visual inspection Provide lunch on time. 3.b. 100% visual inspection Provide meeting rooms with all Audio Visual requirements to meet timelines of event POC.

3.a. 100% visual inspection

5. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

a. The Government will not be providing any facilities or services.

b. The Government Purchasing and Contracting Office will verify the trustworthiness of

Defense Contractors and Sub-Contractor employees.

6. GOVERNMENT POINTS OF CONTRACT:

a. NJ Joint Contracting Office POC: TBD

b. Contracting Officer Representative (COR) day of the event: TBA

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