PERFORMANCE WORK STATEMENT

Energy Dominance Execution Support for the Department of the Assistant Secretary of the

Navy (Energy)

PART 1

GENERAL INORMATION

1. General. This non-personal services contract provides specialized technical and analytical support to the Deputy Assistant Secretaries within the Office of the Assistant Secretary (ASN) for Energy, Installations, and Environment (EI&E), with primary emphasis on the Office of the Deputy Assistant Secretary of the Navy for Energy (ODASN(E)). The Government does not supervise or control contract service providers; they report solely to the Contractor, who remains accountable to the Government.

The Energy Dominance Execution Support contract delivers direct mission execution support to ODASN(E). It enables the Department of the Navy (DON) to meet statutory responsibilities for installation energy and water resilience, which directly sustain warfighter lethality, deterrence, and mission assurance. Support covers supervising, implementing, tracking, and reporting on congressionally mandated energy and water programs under Title 10 of the United States Code (U.S.C.) and related Executive Orders, as detailed in Section 5 of this Performance Work Statement (PWS). Activities include energy savings reinvestment, infrastructure hardening, mission assurance measures, and reporting to Congress and the Office of the Secretary of War

(OSW).

The Contractor provides strategies, technical analysis, and policy support to achieve DON objectives for energy, water, and environmental security. This work includes developing frameworks, policies, and technical solutions that ensure mission-critical operations continue under contested conditions.

1.1. Description of Services/Introduction.

The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, and services required to perform work under this contract, except those identified as Government-furnished in Section 3. Services shall be provided to ODASN(E), located at the Pentagon in Washington, D.C. The Contractor shall perform to the standards defined in this contract. The Government estimates that up to eight (8) full-time equivalents (FTEs) of support may be required.

1.2. Description of optional labor Contract Line Item Numbers (CLIN)

In addition to baseline support, the contract will include optional labor CLINs to provide contingency capacity for unplanned statutory, Congressional, or Secretariat-driven requirements.

These CLINs are considered labor category Installation and Facilities SME and will ensure ASN EI&E can rapidly respond to Executive Orders, ad hoc time sensitive reports, high priority taskings, and other unanticipated mission demands. Optional CLIN support shall only be exercised when validated requirements exceed the baseline resourcing profile.

Optional labor CLIN capacity is considered Installation and Facilities SME and may include, but is not limited to, the following mission areas:

• Environment & Mission Readiness (E&MR): Environmental protection, restoration, natural resource conservation, and occupational health, ensuring installation readiness is not compromised.

• Installations & Facilities (I&F): Modernization and optimization of critical infrastructure to ensure functionality, resilience, and alignment with Navy/Marine Corps mission requirements.

• Safety: Protecting military and civilian personnel through comprehensive safety programs covering operational, industrial, traffic, and public safety.

• Chief of Naval Operations (N4I) – Installations: Support for utilities and energy management to ensure infrastructure resilience and sustain operational readiness.

1.3. Background.

Mission Imperative: The DON ensures that shore-based energy, water, and environmental systems directly enable naval lethality, deterrence, and mission assurance. The Assistant Secretary of the Navy for Energy, Installations, and Environment (ASN EI&E) drives resilience, compliance, and innovation in these domains to strengthen warfighter readiness.

Operational Tempo: The Office of the Deputy Assistant Secretary of the Navy for Energy (ODASN(E)) operates at a high tempo, delivering statutory, Congressional, and Secretariat-level products that exceed the capacity of government staff. In the past year, ODASN(E) produced the Annual Energy Performance and Resilience Readiness Plan (AEPRR), five Reports to Congress, ten Congressional Requests for Information (RFIs), more than twenty industry engagements, and over 255 Secretariat taskers. The office also conducted five annual Black Start Exercises (BSE), advanced geothermal energy research, and responded to more than forty Secretary of the Navy (SECNAV) and ASN EI&E RFIs. Together, these statutory, operational, and technical demands require expertise that spans energy, water, and the modernization and resilience of critical shore infrastructure.

Contractor Value: Contractors expand ODASN(E)’s bandwidth and ensure leadership meets statutory and operational demands with speed and precision. They provide additional support capacity for Secretariat engagements such as slide development, talking points, Q&A preparation, and policy analysis. Without this specialized support, ODASN(E) would face delays, reduced responsiveness to Congress, the Fleet, and industry, and greater risks to mission accomplishment. Contractor expertise ensures that ASN EI&E priorities advance with strategic coherence, sustaining naval superiority and supporting the warfighter.

1.4. Objectives. The objective of this contract is to:

The objectives of this contract are to provide specialized technical and analytical support to the Deputy Assistant Secretaries within the Office of the Assistant Secretary of the Navy for Energy, Installations, and Environment (ASN EI&E), with primary emphasis on the Office of the Deputy Assistant Secretary of the Navy for Energy (ODASN(E)). The Contractor will support statutory, Congressional, and Secretariat deliverables while advancing the resilience and modernization of shore energy, water, environmental, and infrastructure systems to ensure mission assurance and warfighter readiness. In addition, the Contractor will be prepared to provide optional labor CLIN, Installations and Facilities SME support capacity described above to address high-priority or unanticipated requirements such as Black Start Exercises (BSE), Secretariat taskers, policy analysis, and ad hoc reporting needs.

1.4 Scope. The Contractor shall be responsible for:

The Contractor shall provide specialized technical, policy, analytical, and communication support to the Office of the Deputy Assistant Secretary of the Navy for Energy (ODASN(E)) and across the Office of the Assistant Secretary of the Navy (ASN)for Energy, Installations, and Environment (EI&E). This support enables the DON to meet statutory and executive requirements while advancing the priorities of the Secretary of War (SECWAR) and the Secretary of the Navy (SECNAV) for lethality, deterrence, and warfighter readiness.

At a high level, contractor support includes:

• Assisting in the development and execution of energy, water, and environmental resilience strategies.

• Supporting statutory and regulatory reporting requirements, policy development, and Secretariat taskers.

• Providing technical and financial expertise for programs that enhance mission assurance, reduce risk, and increase the resilience of Navy and Marine Corps installations.

• Facilitating strategic communications, training and education initiatives, and senior leadership engagements.

The scope of work encompasses responsibilities under Title 10 U.S.C. §§ 2911–2928 (energy resilience authorities), §§ 2815 and 2866 (water resilience and conservation), as well as related Executive Orders, regulations, and SECNAV/SECWAR directives. Detailed labor mix, tasks, deliverables, and programmatic areas of focus are provided in Part 5 of this Performance Work Statement (PWS).

1.5. Period of Performance. The base period of performance is expected to be twelve (12) months. To ensure continuity of services and mission support, the contract shall include four (4) twelve-month option periods of performance, as well as a six (6) month performance extension provision in accordance with FAR 52.217-8, Option to Extend Services.

1.6. Hours of Operation.

1.6.1. Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0800-1700 in their Command’s time zone, Monday through Friday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.2. Federal Government Holidays.

a. New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following

Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation, except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants an excused absence to its employees, the

Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Officer (KO) or the Contracting Officer’s Representative (COR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive directions. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.6.3. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.7. Place of Performance. The work to be performed under this contract will be performed at:

(1) ODAN(E) work will be accomplished primarily via remote work or at the Office of the

DASN (EI&E), Room 5E571, The Pentagon, Washington, D.C., when seating is available (Pentagon seating is not guaranteed).

(2) Any work outside ODASN(E) will be accomplished primarily via remote work or in the appropriate office in the Pentagon, Washington, D.C., when seating is available (Pentagon seating is not guaranteed).

1.8. Type of Contract. The Government anticipates the award of a Firm-Fixed-Price (FFP) contract as a result of future solicitations.

1.9. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items”

1.9.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within ten (10) calendar days after contract award, one electronic copy of a comprehensive written QCP shall be submitted to the KO and COR, electronic copies shall be in Adobe PDF or MS Office; changes to the QCP after award shall be submitted to the KO and COR in an electronic copy within five

(5) calendar days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC System in regard to this contract.

1.9.2. Corrective Actions. At any time it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.10. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary (PRS). All performance ratings will be used (Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory), as defined in FAR subpart 42.15, Contractor Performance Information. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.10.1. Contracting Officer’s Representative (COR). The COR Tracking (CORT) Tool [Wide Area Workflow (WAWF) e-Business https://wawf.eb.mil/] for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government equipment furnished; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered included in the overall contract price.

1.11. Antiterrorism (AT) and Operations Security (OPSEC) Security https://wawf.eb.mil/

1.11.1. AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Navy installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within five (5) calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies.

The Contractor shall submit Certificates of completion for each affected contract employee and Subcontractor employee to the COR (or to the KO, if a COR is not assigned) within five (5) calendar days after completion of training by all employees and Subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://atlevel1.dtic.mil/at. If access to a computer is not available, the unit’s Level II Anti-terrorism Officer (ATO) will conduct AT Level I training for the Contractor and employees within five (5) calendar days after contract start and maintain a copy of the attendance roster for one year. Any Contractor hired after contract start will be required to receive AT Level I training within five (5) calendar days by the ATO. It will also be acceptable for the new hire to take the training online and present the training certificate to the ATO within three (3) calendar days. AT Level I training is an annual requirement with a 12 month period starting on the date of initial training and re-certification NLT the last day of the 12 month period. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

1.11.2. Access and General Protection/Security: Policy and Procedures. Contractor and all associated subcontractor-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoW, DON and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.11.3. iWATCH Training. The Contractor and all associate subcontractors shall brief all employees on the local iWATCH program, training standards provided by the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within five (5) calendar days of the contract award and within five (5) calendar days of new employees’ commencing performance with the results reported to the COR no later than five (5) calendar days from employment start.

1.11.4. Pentagon access. The Contractor shall obtain the necessary security clearances and access permissions required for personnel to enter and perform work within the Pentagon.

Access to secure areas shall comply with all DoW regulations and procedures, including but not limited to, adherence to the Pentagon Force Protection Agency (PFPA) protocols. Detailed security clearance requirements and specific areas of operation will be provided upon contract award, and all contractor personnel must complete the required background checks and obtain the requisite badges or identification cards prior to commencing work. The Contractor is responsible for ensuring that all their employees are aware of and comply with all security https://atlevel1.dtic.mil/at policies and any updates thereto. Failure to comply with these security requirements may result in immediate removal from the Pentagon and potential termination of the contract. The Contractor shall coordinate closely with the designated government security officer to ensure all access requirements are met and maintained throughout the duration of the contract.

1.11.5. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information. Homeland Security Presidential Directive (HSPD)-12 requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoW instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD- 12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DON or DoW computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the security officer responsible for the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoW CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO DOW IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DON or DoW networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical

Level 1 and must be trained and certified in the Operating System or Computing Environment they are required to maintain.

Secret Clearance is required. Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival at the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR- N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The Contractor shall ensure that all personnel obtain the necessary security clearances and authorizations for access to the Navy Secure Internet Protocol Router (SIPR) network. This includes obtaining a SIPR token for each authorized user. The Contractor must comply with all DON and DoW regulations governing SIPR network access, including the completion of requisite SAAR-N form, training, background checks, and adherence to strict security protocols.

The Contractor's personnel must coordinate with the designated government security officer to initiate the SIPR token issuance process, which involves completing all required forms, undergoing identity verification, and receiving the appropriate security briefings. Maintaining operational security and protecting classified information are paramount; therefore, all SIPR tokens must be handled in accordance with Navy and DoW policies, including immediate reporting of any loss, theft, or compromise of tokens. Contractor personnel must ensure continuous compliance with all access requirements to prevent unauthorized access and to maintain the integrity and security of the SIPR network throughout the performance of the contract.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoW CAC and interim access to a DON or DoW unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three (3) workdays after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer (KO) and Command Security Manager (COR).

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoW computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and an FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Command’s Security Manager upon arrival at the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoW Central Adjudication Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Defense Information System for Security (DISS) or a hard copy VAR directly from the Contractor’s Security Representative. Although the Contractor will take DISS “Owning” role over the Contractor employee, the Navy Command will take DISS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employees whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc .... ) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08- 006 or its subsequent DoW instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including an FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

1.12. Security.

1.12.1. Security Requirements. Access to classified material is at the Secret level. Contractor must be eligible to obtain DoW Common Access Card and an office building pass. The contractor shall not discuss or release information concerning operations or recommendations developed during the course of this contract to the general public, newspapers, or other media, public officials, community leaders, etc. without prior approval of the Navy Public Affairs Office via the Project Manager. Products developed under this contract will remain the property of the Government and will be retained by the Government at the conclusion of the contract.

1.12.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a quarterly basis. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.12.3. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with OPNAVINST 5530.14E CH-2 to ensure that keys are controlled and safeguarded. The plan shall be incorporated within the Contractor’s Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR and Security Manager.

a. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. Any Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel shall be reimbursed to the Government accordingly.

b. The Contractor shall prohibit the use of Government issued keys/key cards by any person other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit the entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.12.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan. (If applicable)

1.12.5. Security of Classified Items, Systems and Information. The Contractor shall process SAAR (System Authorization Access Request) for access to the Secret Internet Protocol Router Network (SIPRNet). The contractor may need to access, view, possess, or use Secret classified information under this contract. The Contractor shall immediately contact the COR and ASN(EI&E) Security officer in the event of mishandling, loss, or any other issue that violates Secret handling instructions.

1.12.6. Personally Identifiable Information (PII). Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974.

At a minimum, the Contractor shall meet eligibility requirements for a position of trust. The Contractor shall comply with all applicable DoW security regulations and procedures during the performance of this contract. Contractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, and all Government personnel work products that are obtained or generated in the performance of this contract.

1.12.7. Facility Access Determination (FAD). The DON has determined that all DON Information systems are sensitive regardless of whether the information is classified or unclassified. All personnel accessing DON Computer systems shall undergo investigation for a position of trust to verify their trustworthiness. The Government will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees.

1.12.8. Defense Information System for Security (DISS). All Contractors, working within DON Spaces must be entered into the Defense Information System for Security (DISS) and then be owned by their contracting company Facility Security Officer (FSO). The receiving command Security Manager will then service those individuals in DISS for tracking and monitoring of their investigation status. If no previous investigation exists, the contractor personnel shall complete the requirement for a NACLC. NACLCs for positions of trust will be processed through the FRCSE Security Manager.

1.12.9. All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information (PII). The Contractor shall meet all requirements of the Privacy Act;

DoW 5239 & 8570 instructions. No requirement exists for the handling of classified data.

1.13. Safety. The Contractor shall establish and maintain a safety plan, which shall be submitted to the COR no later than (NLT) five (5) calendar days after contract award.

1.13.1. To provide safety control for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoW, Navy, Federal, State and Local safety and health requirements.

1.13.2. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution.

The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.13.3. Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual. In addition, the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving Navy property and personnel.

1.13.4. Emergency Services.

a. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

b. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.13.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, designated representative or COR, and shall notify the KO of the corrective action to be taken.

1.14. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.14.1. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.14.2. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

1.14.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and, where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.14.4. Identification of Contractor Employees.

a. The Contractor (to include subcontractors) shall provide each employee with an

Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

b. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14.5. Conflict of Interest.

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in…