Attachment 04. Evaluation Factors Questionnaire_Final.pdf

EVALUATION FACTORS QUESTIONNAIRE

(a) The following process will be followed:

(i) Evaluation: The Government will evaluate proposals using a stepped approach to identify the highest technically rated lodging BPA within the San Antonio area for JBSA. First, all received quotes will be sorted in ascending order from lowest to highest price, and only the six lowest-priced quotes will be selected for technical evaluation. These six proposals must then pass three mandatory Go/No-Go (Pass/Fail) criteria: they must be actively listed on the FEMA National Master List for Fire Safety and ADA Compliant, be located within a 15.0-mile driving radius of JBSA-Lackland or JBSA-Fort Sam Houston, and propose a daily room rate that does not exceed the maximum JTR lodging per diem for San Antonio. Any quote that fails any of these criteria is rated "Unacceptable" and immediately excluded.

Next, the conforming quotes will be evaluated and ranked on a 100-point Technical Point System, which awards up to 40 points for proximity (with maximum points for facilities within 5 miles), up to 15 points for facility capacity (room block availability), and up to 45 points for mission-support amenities & Security (complimentary hot breakfast, in-room kitchenettes, base shuttle service, and interior corridor access). The award will be made to the responsible offeror with the highest total point score whose price is confirmed as fair and reasonable. If the highest-scoring offeror's price cannot be determined fair and reasonable, the Government will evaluate the next highest-scoring quote, reserving the right to expand the initial pool beyond the lowest six offers if necessary to secure an award.

The Government will evaluate proposals using the Highest Technically Rated with a Fair and Reasonable Price (HTRO-FRP) methodology.

TECHNICAL TIE-BREAKER PROCEDURES

In the event of a tie in the total technical point score between two or more evaluated quotes, the Government will resolve the tie and rank the proposals using the following sequential tie-breakers:

1. First Tie-Breaker: The quote with the higher point score in Factor 1 (Location and Proximity to JBSA Installations) will be ranked higher.

2. Second Tie-Breaker: If still tied, the quote with the higher point score in Factor 3, Sub-factor: Amenities will be ranked higher.

3. Third Tie-Breaker: If still tied, the quote proposing the lowest total price will be ranked higher.

EVALUATION FACTORS QUESTIONNAIRE

Joint Base San Antonio (JBSA) Lodging BPA Page 1 of 4

OFFEROR QUESTIONNAIRE

Please complete the following fields accurately. The Government will verify all responses.

Offeror Name:

CAGE Code:

Facility Address:

Mandatory Go/No-Go Criteria (Pass/Fail)

Check "Yes" or "No" for each criteria below.

[ ] YES [ ] NO

The facility is actively listed on the FEMA National Master List for Fire Safety and is ADA Compliant.

[ ] YES [ ] NO

The facility is located within a 15.0-mile driving radius of JBSA-Lackland or JBSA-Fort Sam Houston.

[ ] YES [ ] NO

The proposed daily room rate does NOT exceed the maximum JTR lodging per diem for San Antonio.

Factor 1: Location and Proximity to JBSA Installations (Maximum 40 Points)

The facility must be located within a 15-mile radius of either JBSA-Lackland or JBSA-Fort Sam Houston to be eligible for award. Distance will be measured as driving distance from the hotel's physical address to the nearest active gate.

Q1. Verified driving distance to the nearest active JBSA gate: miles

( ) 40 Points: Located within 0 to 5.0 miles of either installation.

( ) 30 Points: Located within 5.1 to 10.0 miles of either installation.

( ) 15 Points: Located within 10.1 to 15.0 miles of either installation.

Joint Base San Antonio (JBSA) Lodging BPA Page 2 of 4

Government will fill out point selection for Q1

Factor 2: Facility Capacity (Maximum 15 Points)

Evaluates the hotel's ability to support government traveler volume and adhere to DoD standards.

Q2. Dedicated rooms per night guaranteed for government use: rooms

( ) 15 Points: Offeror guarantees a dedicated block of 30 or more rooms per night for government use.

( ) 10 Points: Offeror guarantees a dedicated block of 15 to 29 rooms per night.

( ) 5 Points: Offeror guarantees a dedicated block of 1 to 14 rooms per night.

Factor 3: Mission Support Amenities & Security (Maximum 45 Points)

Evaluates amenities that directly reduce out-of-pocket costs for service members or support TDY mission requirements. Points are cumulative (awarded for each amenity provided).

Mission Support Amenities (Check all that apply, Up to 30 Points):

[ ] 10 Points: Provides a complimentary daily shuttle service directly to and from the JBSA installation.

10 Points: Provides in-room kitchenettes (must include at minimum a microwave, mid-sized or full refrigerator, and sink).

[ ] 10 Points: Provides a complimentary hot breakfast daily on-site.

Security (Select one, Up to 15 points):

15 Points: Facility features 100% interior corridors (room doors open to an enclosed, climate-controlled hallway, enhancing security).

( ) 0 Points: Facility features exterior corridors (room doors open directly to the outside/parking lot).

Joint Base San Antonio (JBSA) Lodging BPA Page 3 of 4

Government will fill out point selection for Q2