Attachment 03- Justification and Approval- Columbus-Redacted-Final.pdf

Project No. - 757-204 April 2, 2025 Reconfigure Perimeter Road – Columbus, OH

VHAPG Part 806.3 OFOC Page 1 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-25-AP-0031

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-25-AP-0031

1. Contracting Activity:

Veterans’ Health Administration (VHA), Program Contracting Activity Central (PCAC). The proposed procurement, Invitation for Bid (IFB) 36C77625B0005, is for the Reconfigure Perimeter Road construction project at the Chalmers P. Wylie Veteran Outpatient Clinic (VOC) in Columbus, Ohio.

2. Nature and/or Description of the Action Being Processed:

This justification is in support of the Reconfigure Perimeter Road construction project at the Chalmers P. Wylie VOC, which will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. PIV Based Security Access System:

i. Avigilon

ii. HID PIV class R40 and RK40 card readers; Mercury Control Boards

b. Perimeter Security Cameras:

i. Avigilon

c. Temperature Control System:

i. Johnson Controls

ii. Metasys Direct Digital Control System

d. Electrical Distribution System:

i. Russ Electric (subsidiary of Siemens)

ii. Medium voltage gear switch

e. Fire Alarm System:

i. SimplexGrinnell (subsidiary of Johnson Controls)

ii. Model 4100U Fire Alarm System

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The scope includes everything necessary to complete the Reconfigure Perimeter Road construction project that meets the requirements of the Department of Veterans Affairs. There are five (5) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items is listed below. The VAAR Construction magnitude for the entire project is between $10,000,000 and $20,000,000.

i. HID PIV class R40 and RK40 card readers; Mercury Control Boards:

ii.

iii. Description: The project will include the installation of VA standard security features for HID PIV Class RK40 and R40 Card Readers and Mercury Control Boards. This includes new card readers with all related components, panic buttons and associated wiring, and a new control panel for the area.

b. Perimeter Security Cameras:

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Acquisition ID#: 36C776-25-AP-0031

ii. Value:

iii. Description: The perimeter security cameras tie into the existing Avigilon perimeter security system and will be required to provide electronic digital video imaging for VA police and security monitoring to maintain proper operation of the video surveillance system.

c. Temperature Control System:

i. Johnson Controls Metasys System

ii. Value:

iii. Description: The temperature control system is the campus-wide building HVAC control system. The system provides electronic positioning of valves and dampers in the medical facility’s heating, ventilation, and air conditioning (HVAC) system.

d. Electrical Distribution System:

i. Russ Electric Medium Voltage Gear

ii. Value:

iii. Description: The current electrical gear will need be replaced with new medium voltage gear to maintain proper hospital operation of the existing electrical distribution system.

e. Fire Alarm System:

i. SimplexGrinnell Model 4100ES Fire Alarm Panel

ii. Value:

iii. Description: This fire alarm system is required to integrate with the existing fire alarm system. This is a National Fire Protection Associated (NFPA) listed system in which all components must be from the same manufacturer to function and communicate appropriately to meet fire code requirements.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Chalmers P. Wylie VOC. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

i. HID PIV class R40 and RK40 card readers; Mercury Control Boards

ii. Impact: The Avigilon security system is currently installed throughout the campus. The Reconfigure Perimeter Road project will require the existing HID PIV class R40 gate activation system to be supplemented with new gate activation control devices.

Competing PIV activated door system manufacturers use proprietary programming languages for their control systems. Therefore, using another manufacturer’s devices would not be cost effective in installation and maintenance costs because it would

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Acquisition ID#: 36C776-25-AP-0031 require a second PIV network for support and control. The Chalmers P. Wylie VOC will operate much more efficiently with one comprehensive PIV that will be utilized within the entire facility. The technicians are familiar with the programming and operations of the current Avigilon PIV door activation system. Currently the PIV door activation system is used for 100% of the facility’s existing systems. Competing manufacturer’s controllers also use different communications, graphics, and software.

The technician’s workload would increase by having to keep track of and maintain two PIV door activation systems and other manufacturer’s controllers will not communicate with the existing system and therefore cannot be used.

b. Perimeter Security Cameras:

Impact: The Chalmers P. Wylie VOC has an Avigilon perimeter video CCTV system currently installed throughout the campus. The project will require the existing Avigilon digital video cameras to be supplemented with new Avigilon cameras in order to integrate with the existing Avigilon system. Therefore, using another manufacturer’s devices would not be cost effective in installation and maintenance costs because it would require a second digital video network for support and control. The technicians are familiar with the programming and operations of the current Avigilon digital video cameras and camera system is used for 100% of the facility’s existing systems.

Competing manufacturer’s controllers also use different communications, graphics, and software. The technician’s workload would increase by having to keep track of and maintain two video systems and other manufacturer’s controllers will not communicate with the existing system and therefore cannot be used.

c. Temperature Control System:

i. Johnson Controls Metasys System

ii. Impact: The Metasys system is currently installed throughout the campus and will require the existing Johnson Controls heating, ventilation, and air conditioning (HVAC) system to be supplemented with new temperature control devices. Competing HVAC system manufacturers use proprietary programming languages for their control systems. Therefore, using another manufacturer’s devices would not be cost effective in installation and maintenance costs because it would require a second direct digital control network for support and control. The Chalmers P. Wylie VOC will operate much more efficiently with one comprehensive system that can be used to control the entire system. The technicians are familiar with the programming and operations of the current Johnson Controls system. Currently the system is used for 100% of the facility’s existing systems. Competing manufacturer’s controllers also use different communications, graphics, and software. The technician’s workload would increase by having to keep track of and maintain two systems and other manufacturer’s controllers will not communicate with the existing system and therefore can’t be used.

d. Electrical Distribution System:

i. Russ Electric

ii. Impact: The Russ Electric medium voltage gear is currently installed throughout the campus. The project will require the existing Russ Electric paneling and distribution to be supplemented with new Russ Electric medium voltage gear Therefore, using another manufacturer’s devices would not be cost effective in because it would require a second electrical distribution network for support and maintenance. The Chalmers P.

Wylie VOC will operate much more efficiently with one comprehensive electrical distribution network that can be used to control the entire facility. The technicians are

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Acquisition ID#: 36C776-25-AP-0031

Market research was conducted from December 2024 to March 2025 to ensure requirements of the Buy American Act was met for each of the brand name items that were included for the Reconfigure Perimeter Road DBB project at the Chalmers P. Wylie Veteran Outpatient Clinic (VOC) in Columbus, Ohio. The research involved reviewing the items information that was available through the company websites including product certifications and technical documentation. Additionally, the CO had reached out directly to each manufacturer and spoke with a representative verifying details on their particular item.

1. PIV Based Security Access System

i. HID PIV class R40 and RK40 card readers

ii. Findings: The HID website provided their ISO 9001 certification where it states

Austin, Texas as the manufacturing location. Therefore, there are no concerns regarding the “Buy American” compliance.

2. Digital Video Cameras

ii. Findings: The Avigilon digital video cameras are manufactured in in Plano, Texas.

A news article was also published on October 5, 2017 discussing a new 50,000 square foot facility where all Avigilon products sold in the USA would be manufactured at that facility. Therefore, there are no concerns regarding the “Buy American” compliance.

3. Temperature Control System

i. Johnson Control Metasys System

ii. Findings: The temperature control system is manufactured and designed in their Norman, Oklahoma facility. Therefore, there are no concerns regarding the “Buy American” compliance.

4. Electrical Distribution Medium Voltage Gear Switch

i. Russ Electric subsidiary of Siemens

ii. Findings: The power control system is manufactured either in their Massachusetts or Oklahoma facility. Therefore, there are no concerns regarding the “Buy American” compliance.

5. Fire Alarm System

i. SimplexGrinnell Model 4100ES Fire Alarm Panel

ii. Findings: The fire alarm panel is manufactured and assembled in the United States.

Therefore, there are no concerns regarding the “Buy American” compliance. (See

9. Findings: Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the Chalmers P. Wylie VOC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: