6100066012 Attachment 2

Statement of Work Pittsburgh – State Correctional Institution

Site Maintenance Services

I. SCOPE OF WORK:

The Department of Corrections (DOC) is no longer occupying the State Corrections Institution at Pittsburgh and requires a contractor to provide grass cutting and snow/ice removal services at the Institution. The facility consists of 31 buildings with a total area of approximately 587,000 square feet. The facility is located at 3001 Beaver Avenue, Pittsburgh, PA 15233. Site plan shall be provided upon request.

This statement of work details the services, which the Awarded contractor shall perform.

It is the intention of this agreement that the contractor shall perform all grass cutting and snow/ice removal services necessary to maintain the grounds and buildings of PIT in such a fashion that they are kept clear of grass, brush, snow, ice, and are made accessible to emergency vehicles.

The facility is non-operational with the exception of limited electrical service.

Questions regarding the bidding or contracting procedures should be directed to Christina Zambotti at czambotti@pa.gov or 717-728-3915.

II. SITE INSPECTION:

A mandatory site inspection will be held at SCI Pittsburgh, 3001 Beaver Avenue, Pittsburgh, PA 15233 on Friday, May 22, 2026 at 11:00AM EST. Prospective bidders shall contact Jim Niehenke, Facility Maintenance Manager, SCI-Pittsburgh at jniehenke@pa.gov or at 412-920-2180 x204 to confirm attendance and identify participation by Monday, May 18, 2026 with the names of those individuals who will be attending the mandatory site inspection.

The mandatory site visit requirement may be waived, upon PA DOC approval, for a prospective Offeror that had previously attended all site visits as either a prime or subcontractor during the previous Invitation to Bid 6100064632. The request to waive the site visit requirement must be emailed to Jim Niehenke, Facility Maintenance Manager, SCI – Pittsburgh no later than Monday, May 18, 2026, by 2:00PM.

The site inspection is held as it is the responsibility of the contractor, by careful personal examination, to satisfy themselves as to the nature and location of the work.

By careful examination of the bid specifications and being in accord therewith, the contractor shall predetermine prosecution of the work, the general and specific location conditions, and all other matters that in any way affect the work under this contract. Failure mailto:xxxxxxx@pa.gov mailto:ktutorow@pa.gov to become familiar with the contract requirements or to comply with any or all of the requirements of this paragraph shall not be permitted as a basis for any claims made by the contractor, and they assume all responsibility for the faithful performance of the provisions of the contract.

Contractors may submit in writing any questions to Christina Zambotti at czambotti@pa.gov. All answers will be posted to the Department of General Services website www.emarketplace.state.pa.us. Answers to questions are not official until they are posted to the website.

III. CONTRACT TASKS – MAINTENANCE SERVICES:

A. BUILDINGS AND GROUNDS:

1. Snow/Ice Removal:

a. Provide snow and ice removal from site roadways, parking lots, and walkways as necessary to enable access to entire facility to accommodate essential safety, maintenance, security, and inspection services. Snow and ice shall be removed when it becomes a hazard to personnel and/or vehicular traffic. For this contract, any measurable accumulation of snow exceeding three (3) inches or ice shall be removed by contractor as soon as possible.

1. Plowing includes but not limited to:

a. River lot guard access

b. Front lot to the main entrance, warehouse, and side entrance.

c. Truck gate through the main alley

d. Access through the main yard and north yards

e. Any other requested area

2. Shoveling includes but not limited to:

a. Electrical Court Yard Entry

b. Tool House Entry

c. Warehouse Entry

d. Main & Side Entry

e. Court Yard Entry

f. Any other requested location

b. During inclement weather the contactor shall have a response time of two hours to begin snow/ice removal remediation for the performance of security rounds. The contractor shall remain on site until such time as the weather event has concluded and the facility walking surfaces are passable.

c. Maintain accessibility of all buildings to local fire, State Police and emergency personnel.

http://www.emarketplace.state.pa.us/

d. Any snow required to be removed for accessibility, safety, maintenance, security, or inspection shall be deposited at a location approved by the DOC Manager.

2. Grass and Brush Control:

A. Provide grass and brush trimming services for the entire site (approximately four (4) acres) in accordance with local zoning ordinances. The length of the lawn shall not exceed 6 inches, and the contractor must mow a minimum of once every two weeks during the growing season.

B. Additional mowing and trimming may be necessary between the stated intervals to maintain compliance with the City of Pittsburgh and/or Alleghany County regulations.

C. Filming and Access Restrictions: Production Activities may occur on-site during the term of the contract. Access to the SCI may be limited or temporarily restricted. The contractor shall coordinate with the Jim Niehenek, Facility Maintenance Manager at SCI Pittsburg at jniehenke@pa.gov or at 412- 920-2180 x 204 to coordinate schedules as necessary.

IV. CONTRACT REQUIREMENTS:

The awarded contractor agrees to comply the following contract terms and conditions, as attached or incorporated by reference:

A. Attachment 1 – Terms and Conditions, as attached

B. Attachment 2 – Statement of Work

V. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000 per occurrence.

mailto:jniehenke@pa.gov

Such policies shall name “The Commonwealth of PA-DOC” as an additional insured. Prior to the commencement of work under this contract, the Contractor must provide the Commonwealth with current Certificates of Insurance which evidence that the Commonwealth has been included on the policy as an additional insured. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

VI. CONTRACT TERM:

The contract term shall commence upon execution and receipt of purchase order and will end in one (1) year from effective date.

Further, the parties may agree to renew this contract for up to four (4) additional annual terms upon the same terms and conditions set forth in the contract.

Upon renewal, the Department, based on past performance, may negotiate an increase in the unit prices, by a rate not to exceed 3%, with supporting justification.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. Contractor shall be paid at the unit price bid for actual work performed.

VII. BID AWARD:

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project.

In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered

F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

VIII. Bid Results:

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/).

Bid Tabulations are for information only and do NOT constitute actual award/execution.

IX. PAYMENT TERMS:

http://www.emarketplace.state.pa.us/

Payments shall be made on a reimbursement basis for actual services performed.

Contractor will invoice monthly for actual services rendered.

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all invoices.

• Submit invoice to appropriate resource account within 10 business days of completed service

• Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx.

about:blank https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

6100066012