ATTACHMENT 02 SOW.doc

12456820Q0016

HVAC MAINTENANCE

STONEVILLE, MS

USDA FOREST SERVICE

SOUTHERN RESEARCH STATION

STATEMENT OF WORK

HVAC Preventative Maintenance Center for Bottomland Hardwoods Research Stoneville, MS I.

GENERAL

Contractor shall provide all labor, materials, and equipment to perform preventative maintenance services to the heating, ventilation, and cooling (HVAC) systems at the Center for Bottomland Hardwoods Research, located at 432 Stoneville Road, Stoneville, MS 38776. Work does not include repairs to inoperable equipment. Contractor will notify the Contracting Officer’s Representative if any HVAC component requires repair services that are not included in the scope of this preventative maintenance contract.

II. COVERED EQUIPMENT

Preventative maintenance tasks shall be performed on the following equipment in accordance with the equipment manufacturer’s specifications and common industry practice:

60 GPM, 45 FT

Southern Hardwoods Lab Mechanical Room

60 GPM, 45 FT

Southern Hardwoods Lab Mechanical Room

III. WORK ITEMS

Contractor shall perform the following tasks at the required frequencies:

Task

Frequency

1. Clean condenser coils

2 times annually (spring and fall)

2. Check condenser operation

2 times annually (spring and fall)

3. Lubricate all pumps and check pump operations

4 times annually (once per quarter)

4. Clean pump and AHU pipe strainers

5. Check boiler, clean boiler per manufacturer’s specs

2 times annually (fall and winter)

6. Check boiler operations and safeties per mfgr. specs

2 times annually (fall and winter)

7. Check all HW flows and temperatures

8. Change all AHU belts, check belt alignment, clean drains and drain pans

1 time annually (spring)

9. Remove existing and install new pleated filters in all Air Handling Units

10. Provide all chemical treatment needed to maintain

HVAC fluids as required by the equipment manufacturer 4 times annually (once per quarter)

11. Document all services and provide copy to COR

4 times annually (once per quarter)

IV. EMERGENCY CALLS

The contractor shall respond to emergency repair calls within 24 hours after notification during normal business hours. The contractor shall prepare and submit a written report within two business days after the emergency call. The report shall include the date and time of the service call, the name of the responding technician, any minor repairs performed and/or recommended major repairs with estimated costs.

V. IDENTIFICATION OF NEEDED REPAIRS

Contractor shall notify the COR if any component or function of the HVAC system is found to be inoperable or defective during the preventative maintenance services or any emergency calls. Contractor shall not make any repairs outside the scope of this contract without approval of the Contracting Officer.

VI. MINOR REPAIRS

Minor repairs include work that can be accomplished within the time and costs associated with the initial service call. Minor repairs do not require prior approval of the Contracting Officer.

VII. SUBMITTALS

The following submittals must be provided for review and approval prior to beginning work. Any subsequent changes to the approved submittals must be resubmitted for review and approval a minimum of five (5) work days prior to the planned implementation of the change.

Personnel List. The Contractor shall furnish the CO a complete list of the name, address, and date of birth of each employee engaged in the performance of this contract. The Government may require additional information to establish the identity and legal employment status of each employee having access to Government buildings or facilities.

Maintenance Plan. The Contractor shall implement and maintain a documented maintenance plan, including a preventative maintenance checklist, that identifies all routine maintenance items and the recommend service intervals. The maintenance plan and checklist shall serve as the basis for the written report to be provided upon completion of each maintenance cycle. The contractor shall also maintain a comprehensive list of all maintenance and repair activities, along with dates that each service was recommended, if and when it was completed and any information relevant for future maintenance and repair of the systems.

VIII. HAZARDOUS MATERIALS

Contractor shall dispose of all waste generated in the performance of this contract in accordance with applicable laws and regulations. Contractor shall not disturb any pipe or duct insulation, or any other areas identified or suspected of containing asbestos or other hazardous materials.