Attachment 02 - SOW_25 Jan 2026_FA441826Q0025.pdf
PDF 133 KB Posted
- Attached to
- FY26 Joint Base Charleston Airshow - Fuel
- Solicitation number
- FA441826Q0025
About this file
This is a Statement of Work (SOW) for aviation fuel delivery services supporting the 2026 Joint Base Charleston Air Show. The contractor shall provide up to 4,500 gallons of 100LL aviation fuel and up to 1,500 gallons of JET A fuel from April 29, 2026 through May 4, 2026, operating between 0900-2200 hours daily. Services will be performed at Charleston International Airport through a Fixed Base Operator. The contractor must supply two roadworthy refueling vehicles with affixed fuel motors, hoses, and fill nozzles—one dedicated to 100LL fuel and one to JET A fuel—along with two qualified drivers. Fuel pricing shall not exceed market price during the operational period, and the contractor must guarantee fuel quality and assumes liability for any fuel-related damage to aircraft.
The contractor is responsible for providing required personnel during all operational hours, driving to fill stations and returning with fuel, offering on-call service for additional fuel beyond truck capacity, tracking fuel consumption for final invoicing based on actual usage after all contract line item quantities are finalized, and removing any unused fuel from the installation at event conclusion. The Government will provide aircraft escorts, Government Air Show points of contact at contract award, and a list of aircraft tail numbers no later than two weeks before performance start. Additional contractor requirements include submitting personnel names requiring base access by March 1, 2026, maintaining neat appearance and English-language proficiency among representatives, designating an authorized contractual representative present during fuel pick-up and refilling operations, and conforming to all federal, military, state, and local regulations including OSHA safety requirements.
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Text version
STATEMENT OF WORK
FOR
DELIVERY OF
AVIATION (100LL) AND JET (JET A) FUEL
FOR
2026 CHARLESTON AIRSHOW
25 January 2026
1.0 SCOPE OF WORK: This requirement provides service of aviation fuel (100LL) and jet fuel (JET A) from 29 April 2026 through 04 May 2026 to support the 2026 Joint Base Charleston Air Show. The contractor shall provide a fuel truck(s), operator(s), and on-call standby fuel services from 0900-2200 on these dates. The contractor shall comply with all federal, military, state, local laws and regulations.
2.0 HOURS OF OPERATION: 0900-2200, 29 April 2026 through 04 May 2026.
3.0 LOCATION: Fuel and fuel truck(s) to be operated from a Fixed Base Operator on-site at Charleston International Airport.
4.0 DESCRIPTION OF WORK: The contractor shall provide up to 4,500 gallons of 100LL fuel, up to 1,500 gallons of JET A fuel and an aircraft refueling truck(s) to transport and store the fuel. Price per gallon of fuel will not exceed market price during the scope of the operation. The contractor must guarantee the quality of fuel and is liable for any fuel-related damage caused to aircraft.
4.1 The contractor is responsible for providing the following:
• One (1) driver to include one (1) roadworthy refueling vehicle with affixed fuel motor, hose, and fill nozzle in order to store, transport, and issue the authorized amount of 100LL fuel.
• One (1) driver to include one (1) roadworthy refueling vehicle with affixed fuel motor, hose, and fill nozzle in order to store, transport, and issue the authorized amount of JET A fuel.
• Required personnel available with refueling trucks to perform operations during the requested days and hours of operation.
• Driver(s) will be required to drive to the fill station and back.
• On-call service should the Government need to obtain additional gallons of fuel beyond the capacity of the refueling trucks.
• Tracking fuel consumption and submitting a final invoice for only the fuel used after the event and after all CLIN quantities have been finalized through a modification to the contract.
• Removal of any unused fuel from the installation at the end of the event.
4.2 The Government is responsible for providing the following:
• Providing an escort to and from all aircraft during the performance of services.
• Providing a list of Government Air Show points of contact to the contractor at the time of contract award.
• Providing a list of Aircraft Tail Numbers related to the awarded CLIN structure to the contractor no later than two (2) weeks prior to performance start.
5.0 CONTRACTOR EMPLOYEES: The vendor’s representative(s) shall present a neat appearance and shall have the capability of speaking and understanding the English language. The vendor shall identify an employee who has the authority to act on all contractual matters. The employee shall be present and available during pick-up and refilling requirements for the fuel truck(s).
6.0 BASE SECURITY REQUIREMENTS: The contractor shall submit a list of all personnel who require base access in order to perform services under this contract no later than 01 March 2026. The contractor is responsible for providing those names to the Air Operations Officer.
7.0 SAFETY: The Contractor shall conform to all safety regulations to include but not limited to: Occupational Safety and Health Administration (OSHA).
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