Attachment 01 -Statement of Work.pdf

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

Project 573-20-106 Statement of Work

Replace Flanged Valves Hospital Wide Malcom Randall VA Medical Center Gainesville, FL

(MRVAMC)

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Table of Content I. General Requirements

II. Scheduling, Phasing, and Working Hours Contract Performance Period Hours of Work

III. Safety Requirements IV. Patient Safety, Care, and Fundamental V. Design and Document Requirements

VI. Additional Document Requirements VII. Before and During Construction

VIII. Resources Acronyms Common Industry Software Definitions Appendixes

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PREFACE

PPatient Safety, Care and Centricity Notice The Design-Build (D/B) Team and its subcontractors will be expected to abide by the hospital policies, and clean up after themselves, this includes outside their designated construction area when the work process might cause an issue.

e.g. A prime example would be the tracking of roofing mastic, paint or drywall dust into the corridors on the bottom of workers’ shoes or the casters on a debris canister, which results into causing a concern for infection control or impacts the ability of housekeeping staff to maintain cleanliness expectations. The GC will be expected to clean this up or VA, after Contracting Officer direction; will proceed with cleaning the area and, then offset this cost to VA by a unilateral decrease in the task order amount.

The General Contractor (GC) and Architect/Engineer (A/E) are reminded that this is a hospital environment, first and foremost.

There will be times that concerns over patient care will impact the construction schedule, this may limit access to certain areas or cause a change in the process, schedule or intended manner of performing the contractual work. This is one of the great challenges in the process of conducting hospital renovations.

The project team should remain flexible and plan for potential patient care impacts.

Coordination of Works There may be multiple projects ongoing at the same time, or near to the designated work area.

Each GC is expected to be courteous to other VA contractors onsite and coordinate any work conflicts to reach an agreement or scheduling solution. It is not uncommon to have a single subcontractor performing work for different General Contractors on this site.

Anticipated Progress Limiters Expected complications to work phasing and progression are identified as noise, vibration, privacy, air quality, equipment movement and traffic congestion. Below are some limiters that past projects have encountered.

Noise generated by equipment operations, material placement and removal may become a concern in certain areas, specifically over or near research and surgical areas of the hospital.

Vibration generated by the same type of noise operations will have similar impacts to noise.

When working or lifting around certain treatment areas, patient privacy may become a concern. One such example would be scaffolding near the windows of a women’s treatment zone which would warrant visual breaks or barriers between the exterior work and the patient treatment area.

Air Quality will become a major concern if any malodorous chemicals are used or hot work, such as welding, is performed. Extra measures may be required to redirect fumes or vapors away from air intakes on ventilation equipment. Consider when using portable generators or other devices.

Parking is not guaranteed nor assigned to contractors, there are some areas available, but space is limited and subject to change. Contract workers should carpool to the greatest extent practicable.

Equipment movement and worksite traffic are two critical issues as space is very limited on the grounds, and roof access is even more so. Crane lifts will require safety plans and most likely occur after hours or on weekends. There is very little, if any, onsite contractor storage available.

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Large deliveries should also be coordinated for “Off Peak” hours with enough manpower and suitable equipment. Care should be taken with materials being transported inside of the hospital corridors wherever possible.

The D/B Team should take these items into consideration when evaluating the work phasing and have some form of contingency plan to mitigate issues so that work can be performed in a reasonable manner.

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I. General Requirements

1) Design-Build:

The General Contractor (GC) will retain a State of Florida Registered Professional Architect or Engineer (A/E) firm to evaluate the existing conditions of the work areas listed herein, and subsequently provide a design for renovation to be constructed by the GC. These parties are hereinafter referred to as the Design/Build Team or D/B Team. The D/B Team is to provide design and construction services including, but not limited to, labor, materials, tools, equipment, supervision, transportation necessary to construct the project described below, and other specific tasks as further defined by this SOW. The goal of this SOW is to ensure the quality of VA services and facilities while controlling the construction and operating costs. The D/B Team is responsible to develop a complete and accurate project that best meets the users' needs in compliance with referenced design and construction guidelines, standards, and code requirements.

2) Project Overview:

This project will replace deteriorated domestic water shutoff valves in the over fifty year old main building (Building 1) in the Malcom Randall VA Medical Center Gainesville to improve the ability to isolate sections of the existing domestic (potable) system to aid in maintenance of the system, enhance water quality, maintenance accessibility, and perform remedial opearations. Additionally, shutoff valves and injection ports for chlorination are to be added to isolate smaller areas of the system for pneumophila and non- pneumophila remediation actions to minimize the impact to the facility when remedial actions are required. During the process of replacing the valves, replace pipes connected to the valves to the next pipe joint or direction change.

Also, some valves are located above ceilings and other utilities, which will have to be temporarily removed to do the work. The D/B Team staff performing the piping replacement/valve replacement work shall be press-connect certified when installing press-connect fittings and have demonstrable experience. Manufacturer certification with the type of press-connect fittings being installed is required. Access panels in accordance with specified requirements are to be provided to permit future access to the valves or injection ports. The contractor to coordinate the shutdowns and minimize or eliminate the effect on hospital operations that must remain in service during regular working hours.

a) The Design-Build Team will provide all labor, materials, tools, and equipment, and design-build services necessary for the design and construction of the project described herein and the other specific tasks as further defined by this SOW. Also, this project will include complete preparation for site operations, demolition, and installation with minimum disruption to clinic and administrative operations.

b) The goal of this SOW is to ensure the quality of VA facilities while controlling the construction and operating costs. The D/B Team is responsible to develop a complete and accurate project that best meets the users' needs in compliance with referenced design and construction guidelines, standards, and code requirements.

c) Drawings provided by VA are to be considered as diagrammatic only. Actual conditions and locations may vary. It is the responsibility of the Design-Build Team to field verify existing conditions prior to submitting a bid. If a Design-Build Team

573-20-106 6 of 23 finds discrepancies, variations, or needs additional information from design documents, the Design-Build team will notify CO by submitting a Request for Information (RFI) for clarification. Clarifications will be provided by COR with either written explanation, or changes to contract documents, or both.

d) No separate staging, office, or workshop area outside of the project limits will be provided. Access to the job site is permitted to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials) parking for the Design-Build Team of subcontractor vehicles on the VA premises will be permitted. A location for a 20 cu.-yd. or less dumpster will be provided within the vicinity of the main loading dock area at the start of the project and a location for a maximum twenty-foot long single container will be provided for site storage of Design-Build Teams material, including subcontractor materials at the rear of the Glory Lot behind the furthest garage (Independence). No power or water connection will be provided for the storage container.

e) Due to the current COVID-19 conditions, the Design-Build Team must comply with the VA policy before entering the VA Facility. The current policy requires a daily screening process and wearing an approved mask covering the nose and mouth. If a representative of the Design-Build Team or subcontractor fails the screening process and is required to leave the facility, the Design-Build Team is required to find replacement personnel to meet project schedule deadlines.

f) The Contractor will be required to retain an external Certified Independent Third- Party Safety Professional or Professional Credentialed (CITP) consultant for the design verification of the above project. The Certified Independent Third-Party Safety Professional or Professional Credentialed (CITP) consultant will review the design to verify compliance with these project requirements, National Fire Protection Agency (NFPA) codes, State and local building codes, OSHA, and Life Safety Codes, etc. The CITP consultant to provide to the VA, through the D/B Team, a report on the review of the design and the corrections, if any, made by the D/B Team to bring the project into compliance with these requirements. CITP services/commissioning will be provided by the Design-Build Team but the selection of CITP consultant to be VA approved based on CITP qualifications to review designs similar to the scope of this project.

3) Specific Project Requirements:

Provide all Design-Build services including, but not limited to design, construction drawings, labor, materials, tools, equipment, and supervision, necessary to both design and construct the Replace Flanged Valves Hospital Wide project, located at the Malcom Randall VA Medical Center (MRVAMC), Gainesville, FL. Included in this project is VA transitional phasing, impact costs (temporary facilities) and transportation necessary to construct the project described below and other specific tasks as further defined by this SOW. The goal of this SOW is to ensure the quality of VA services and facilities while controlling construction and operating costs. The D/B Team is responsible to develop a complete and accurate project that best meets the users' needs in compliance with referenced design and construction guidelines, standards and code requirements.

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a) Existing water shutoff valves in the hospital are not able to work as designed due to their age and need to be replaced to function properly as many cannot be moved from their current position. These areas have been identified on the Facility Condition Assessment Report as being deficient, therefore this project is to bring these deficient water systems into compliance with VHA requirements to correct the deficiencies and comply with VHA Directive 1061. The FCA record is not complete for all identified deficient areas. The purpose of this project is to replace all valves in piping systems greater that ¾” in diameter with copper pipe and ball valves actuated with 90-degree full motion meeting VHA material requirements.

b) The Design-Build Team will design valves, pipes, injection points, and adjacencies with suitable replacement to existing system components. The D/B Team will remove all old valves, pipes, and other pertinent components to improve the system. Replace and install the removed items with new components and add additional components as needed it to isolate into smaller areas.

Sterilization is required per VHA Directive 1061. The contractor shall follow all VHA directives pertaining to the installation of new domestic water piping and valves.

c) The Design-Build Team shall field verify the existing site conditions and facility records before the bidding, design, and construction of this project. If any discrepancy between the site conditions and facility records is found, the Design- Build Team shall send an RFI during the pre-bid process to reconcile any necessary information to avoid a misquote in the construction fees.

d) The Design-Build Team is responsible to provide the necessary construction materials, crews, tools, safety requirements, etc., to comply with these project requirements including schedule, referenced standards, specifications, and the TIL. The Design-Build Team is to bring to the attention of the VA any condition, outside of their direct or indirect control, causing a delay in the identified and agreed critical path on the project schedule.

e) The Design/Build Team will be responsible for all necessary pre-construction hazardous material tests and certifications. Test results shall be provided to the

VA.

f) Abatement of hazardous material (i.e. asbestos and lead) if discovered, will be immediately be brought to the attention of the VA and handled as a separate contract action under this project.

g) The design package is to include multiple phases to minimize the impact of the project on the regular operation of the medical facility including impacts by utility shutdowns, and interference with pedestrian, patient, passenger vehicle, and delivery truck circulation.

h) Provide a design narrative/analysis report for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic, design development, and construction document submission.

i) Materials must comply with the Buy American Act.

j) The Design-Build Team shall conduct an Infection Control Risk Assessment

(ICRA) and comply with VA infection control requirements appropriate for the location of the project elements, including maintaining required negative pressure

573-20-106 8 of 23 relationships to occupied areas and corridors. Construction activities are to be contained as to not affect other areas of the medical facility. Furnish and install temporary walls and construction doors and seal the project area from the rest of the space. Any construction activity that will result in temporary blockage of access/egress corridors shall be performed after hours or weekends to minimize disruption to facility operations.

k) The Design-Build Team is responsible to conduct a thorough field investigation to incorporate all requirements for proper completion of the project that includes the asbestos and lead abatement to be conducted by the Design-Build Team as applicable.

l) The Design-Build Team is responsible for all necessary tests and certifications.

Test results shall be provided to the VA.

m) The Design-Build Team is responsible to remove any obstruction to access and perform the required work (e.g. ceiling tiles, walls, equipment, etc.), and replace it in its original condition as required within the project scope. Any damage to existing materials by the Design-Build Team must be repaired or replaced at no additional cost to the VA. Any wall demolition will require restoration of the installed wall to current VA interior design criteria standards for the affected area.

n) The Design-Build Team shall take before and after pictures that clearly show the condition and cleanliness before and after cleaning. This must be sent daily to the Contracting Officer Representative (COR).

II. Scheduling, phasing, and Working Hours:

1) Contract Performance Period:

The period of performance in calendar days to produce approved design documentation and complete the construction period is after “Notice to Proceed” (NTP) anticipated to be as follows:

Design & Evaluation Phase 180 days Construction Phase 270 days Expected Contract Performance Period 450 days

2) Hours of Work:

The classification of work hours is listed as follows:

Normal Business 7:00 am to 5:00 pm After Hours 5:01 pm to 10:00 pm Nights 10:01 pm to 6:59 am Weekends 10:01 pm Friday to 6:59 am Monday Holidays Federally recognized holidays

a) Most of the work is intended to be performed After Hours or on Weekends including lifting, deliveries, and critical activities to minimize any impacts to the

573-20-106 9 of 23 hospital operations or safety concerns. Work not affecting medical facility operations may be performed during normal working hours.

b) Non-scheduled Nights and Weekends/Holidays work will need to be approved by the COR ahead of time, with as much advance notice as is practicable.

c) No work shall be scheduled during Federal Holidays without prior approval.

III. Safety Requirements:

1) All Design-Build Team personnel is required to complete an OSHA-authorized 10-hour construction safety training before working on the site.

2) The On-site general superintendent/supervisor is required to complete an OSHA-approved 30-hour construction safety training before working on the site. An OSHA 30-hour Contact Person (CP) shall be on-site whenever work is being performed. Every worker must provide the Contracting Officer and Construction Safety Officer (CSO) a copy of current certificates identifying successful completion of the OSHA training before executing work for the VA.

3) The Design-Build Team shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for the Design-Build Team’s, as well as the Subcontractor of every tier CP.

4) The Design-Build Team’s CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and Design-Build Team employees. The VA CO, COR, or other VA personnel does not take the place of the Design-Build Team’s CP nor acts on their behalf.

5) The VA CSO monitors the Design-Build Team during the project to ensure that the Design-Build Team is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CSO must take immediate action to prevent injury, exposure, non-compliance, and/or property damage.

6) The Design-Build Team shall submit an Accident Prevention Plan (APP) to the COR and CSO at least 21 days before work begins on the project. The APP must be approved by the VA before the performance of any work on the project.

7) The Design-Build Team may be required to submit an Activity Hazard Analyses (AHAs): AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Design-Build Team(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site).

8) All personnel of the general Design-Build Team and subcontractors performing any above ceiling, demo, and/or maintenance work in the VA facilities should have Asbestos Awareness Type 1 training. This training is meant for individuals that work in the presence of ACM, but are not authorized to disturb or work on asbestos abatement and can be found at the link below:

https://www.epa.gov/asbestos/asbestos-training

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9) The types of asbestos of concern include but are not limited to, mudded elbows above the ceilings, previously inaccessible TSI in wall cavities, and mastic coatings on the back of the old porcelain water fountains.

10) Design-Build Team(s) must also comply with the following provided projects include this task:

o Policy 138-38 and the associated appendix for the above ceiling permit.

https://dvagov.sharepoint.com/sites/northflorida/dir/Policies/Forms/138.aspx o Policy 138-40 and the associated appendices for Safety and Health During

Construction Activities.

https://dvagov.sharepoint.com/sites/northflorida/dir/Policies/Forms/138.aspx o SOP- 8 and associated attachment(s) for Hot Work Permit o ESP-7 and associated attachment(s) for Work with Energized Circuits.

o See Appendix B.

IV. Patient Safety, Care, and Fundamental

1) The Design-Build Team is reminded that this is a hospital environment, first and foremost.

2) There will be times that concerns over patient care will impact the construction schedule, this may limit access to certain areas or cause a change in the process, schedule, or intended manner of performing the contractual work.

3) The Design-Build Team is to remain flexible and plan of time for potential patient care impacts.

V. Design and Document Requirements:

1) The D/B Team will prepare and submit contracted design documentation to the VA

Project Section of the Facilities Management Service (FMS) for approval before construction may commence.

2) Design Requirements - Compliance with codes and standards.

a) Project design shall comply with applicable standards and codes described in VA

Program Guides and design materials included or referenced in the solicitation materials. See “Resources” below

b) See “Approved Construction Documents”, below, for the required inclusion of design review comments.

c) In the design of new building and alteration work under this contract, the Design- Build Team A/E shall consider all requirements (other than procedural requirements) of:

(1) Environmental and erosion control regulations; and laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The D/B Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The D/B Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the authorities having jurisdiction (AHJ) described above during the construction period in accordance with the customary schedule of

573-20-106 11 of 23 inspections in the locality of the building construction. Such officials shall provide the VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

d) The D/B Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

e) No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

f) The D/B Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

3) Design Review Meetings:

a) A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include the discussion of VA comments on functional relationships and technical peer review comments (by others).

b) Participants will include VA Staff and D/B Team A/E members as appropriate for the specific package to be reviewed and others. The D/B Team A/E members will each allow for (1) full day for each package design review meeting. D/B Team A/E management shall be present at each review meeting.

c) The D/B Team shall allow for the noted calendar days for each review cycle. A cycle includes:

• The VA’s receipt of the design review submission package.

• The review meeting.

• D/B Teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

d) Coordination of the review meeting schedules will be the responsibility of the VA

Project Manager/COR (for the VA) and the D/B Team A/E Project Manager (for the D/B Team A/E). See Quality Assurance/Quality Control.

4) Design Review Submissions:

a) The D/B Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

b) The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, architectural, structural, mechanical, electrical, plumbing, etc.) to facilitate the start of construction.

c) All submission packages will be reviewed at Schematic Design (35%), Design Development (65%), Construction Documents (95%), and Final Documents (100%) completion stages. The (100%) review submission packages will

573-20-106 12 of 23 incorporate the final review comments from the (95%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the D/B Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and be signed and sealed by a professional engineer and registered architect of record.

d) Each review submission package shall include 3 hard copy sets (1 Full Size & 3 Half Size) and 1 PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO). and others as determined to be appropriate by the VA.

e) Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the D/B Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 1 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be D/B Team modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities.

f) In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, SDSs, and a listing of all submittals required by the specifications or referenced standards for final approval by the VA. The submittal list shall be used to develop the project’s submittal schedule for the VA’s review.

Submittals on the projects’ critical path shall be clearly identified in order of priority.

g) The Design-Build Team will be responsible to submit as-built contract documents at the end of the project reflecting the new floor layout and site development changes to the VA Engineering office as part of the project’s final closeout documents.

5) Electronic Media:

a) Permanent construction documents are to be produced in REVIT and REVIT files to be converted to AutoCAD format for each submittal. Final submittal at 100% and As-Built submittal shall be in *.rvt, *.dwg, and*.pdf electronic files for the record for contract documents.

b) BIM (REVIT) design files are to be submitted in the latest version or the version just prior to the current VHA version available at the time of the award. AutoCAD drawing files are to be submitted in the current VHA version available at the time of award representing each plan/detail sheet created from the REVIT file.

c) Progress drawings should be submitted in AutoCAD format, layers unlocked, purged of superfluous data, and bound to dependent XREF files. Also, submit all individual drawing sheets in PDF format separate and combined into a deliverable set(s) of less that 20mb each.

d) CD or Electronic File Index to cross-reference digital BIM & CAD files to PDF drawing sheet numbers.

e) Design review submission specifications, final Construction Document submission specifications, and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word (*.doc) with a Paper Document Format (*.pdf) record file of submitted documents.

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f) The referenced VA Guide specifications shall be available to the D/B Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications.

g) Electronic design files are to be produced in the REVIT and documents for submittals to be Paper Document Format (PDF) unless otherwise indicated.

Deliverable at 100% is to be REVIT, AutoCAD, and PDF (full size, half size, and tabloid files) electronic files.

h) Drawings referred to as Full Size, are 30” x 42” and Half Size are 15” x 21”. At COR’s sole option intermediate milestone submittal documents may be submitted electronically in 11” x 17” format (Tabloid) for review.

6) Professional Licensing:

a) The D/B Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

b) The professional seal indicating such a license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

c) The D/B Team Contractor and subcontractors shall be licensed in the State of Florida.

7) Approved Construction Documents:

d) The final construction document submission package will be submitted by the D/B

Team A/E for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the D/B Team A/E. The VA will have 14 calendar days to take approval action.

e) The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

f) The final construction documents submission package will incorporate all VA-supplied comments from the earlier 35%, 65%, and 95% submission package reviews and will comply with the VA requirements.

g) If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the D/B Team A/E.

h) The approved final construction documents include such details that the project is constructible from the information contained in the contract documents and will be used for the construction of the project.

8) Construction Document Preparation:

Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the D/B Team A/E. The construction document set shall include a coordinated set (Reference Program Guide, PG-18-15, Volume C and the TIL manuals, requirements & standards) and consist of the following drawings as required to execute the work:

a) Survey/Topographic Drawings: Including existing condition, structures, utilities, pads, sidewalk, green areas, existing topographic elevations based on the closest benchmark available, finish floor elevations, etc.

b) Site Development/Civil Engineering Drawings: Including existing condition plans, site demolition plans, proposed civil engineering plans, drainage, sewer, erosion

573-20-106 14 of 23 sediment control plans, management of pedestrian traffic plans, details, cross-sections, etc.

c) Structural Drawings: Including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

d) Architectural Drawings: Including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules, and details, room finish schedules, auto transport, and other details.

e) Interior Design Drawings: Including plan view, details, elevations, sections, floor patterns, wall patterns, finish schedule, etc.

f) Fire Protection Drawings: Including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes, calculations, and all related calculations.

g) Plumbing Drawings: Including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

h) HVAC Drawings: Including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also, provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

i) Electrical drawings: Including site demolition plans, site, floor, and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations, and details

j) Hazardous Material Abatement Drawings (if required due to actionable hazardous material presence discovered during design investigation phase): Include demolition/removal plans and floor plans indicating hazardous material abatement (asbestos, lead, or mold) method.

9) Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

a) The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b) Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

c) The required stamp of the licensed architect or engineer of record will be the certification of compliance with the project’s requirements.

VI. Additional Document Requirements:

1) Compliance with specifications, codes, and standards:

a) The construction of the project shall comply with applicable specifications standards and codes described in VA Program Guides and materials included or referenced in the solicitation materials. See “Resources” below.

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b) The Design-Build Team shall follow the VA Specifications associated with the Project Scope of Work.

c) In addition to the Project Specific Specifications, the Design-Build Team shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

The Submittals shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The Submittal for review shall include:

• The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; and

• Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents.

d) The Design-Build Team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken before receipt of written approval from the Contracting Officer.

e) No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its Design-Build Teams, including A/Es, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

f) The Design-Build Team shall advise the Contracting Officer of any variances the Design-Build Team may discover with the applicable Department of Labor or, Occupational Safety and Health Standards, for occupancy requirements.

VII. Before and During Construction

1) Pre-Construction Meeting:

The Design-Build Team shall participate in the pre-construction meeting with the VA.

2) Site Visits:

During Construction, the VA will visit the job site as appropriate to the stage of construction to determine if the work is being performed in a manner consistent with the working drawings, and specifications.

3) Disputes, Interpretations, and Clarifications:

The Design-Build Team shall furnish written notification to the COR of any discrepancies, conflict, or omission discovered in the Construction Documents.

4) Other submittals:

The Design-Build Team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications and Contract Documents, to the VA Project Manager/COR.

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5) Project field drawings:

The Design-Build Team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP and Contract Document specifications. The project record drawings will always be available for review by the VA COR.

6) Shop drawings and submittals:

The Design-Build Team shall provide shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data, and review the color, texture, and suitability of materials for conformity with the RFP and Contract Documents and Specifications. The Design-Build Team shall submit to the COR for approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. When necessary, the VA will request the Design-Build Team to submit related components of a system before acting on a single component.

Should this procedure be inappropriate, the VA will review all prior submittals for related components of the system before acting on a single component. The VA may be required to hold joint reviews with the Design-Build Team on complicated system submittals. The Design-Build Team shall notify the VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

7) Inspections and Testing:

a) FMS Shops/Operations must be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and shall generate a Punch List and forward the list to the VA COR with explanations of found deficiencies and/or omissions in work, and recommended corrections.

b) FMS Shops/Operations must review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. FMS Shops/Operations shall approve or disapprove test reports and forward findings to the VA COR for final disposition. The FMS Shops/Operations shall forward approved inspection and testing documents or lists to the VA COR for final disposition.

8) Review of Documents and Work Acceptance:

At the project closeout, the Design-Build Team shall certify that the Contract Documents requirements and intents have been satisfied, workmanship is professional and at an acceptable level, submittals, and other Construction supplied Documents as required in Contract Documents, are in order and stamped approved. The Government’s final acceptance of the Work is at the discretion of the COR and shall be authorized in writing by the VA Contracting Officer only.

9) As-built Statement:

The Design-Build Team A/E shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. Drawings shall be submitted in REVIT 2019 (or earlier), AUTOCAD, and PDF formats, and shall reflect the actual as-built conditions. Stamp drawings in large red bold letters “AS-BUILT” in the lower right-hand corner of all drawings. Drawings shall be submitted on full size consistent with previous requirements herein.

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10) Project Close-Out:

The Design-Build Team shall comply with the requirements in the “General Conditions” specification, and “General Requirements” (Section 01 00 00), for submission of the final as-built statement, manuals, and other documents as noted.

VIII. Resources:

All construction shall comply with the Contract Documents as well as applicable sections of the latest VA standards and publications, and all references therein. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/ (see below for example page) VA publications and standards applicable to this project shall include but not be limited to the following:

1) TIL - Master Construction Specifications:

http://www.cfm.va.gov/til/spec.asp

2) Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

3) The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10) https://www.cfm.va.gov/til/dManual.asp

i) Design Guides (graphical, by function) (PG-18-12)

j) VA Barrier Free Design Standard (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security and Resiliency Design Manual for VA Facilities – Mission

Critical Facilities

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

4) Office of Construction & Facilities Management:

http://www.cfm.va.gov/index.asp

a) VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

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b) VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

c) Construction Infection Control Risk Assessment Memorandum

5) Other design and construction standards and publications that shall be applied to this work include, but are not limited to:

a) American Society of Heating, Refrigerating and Air-Conditioning Engineers

Manual (ASHRAE)

b) National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

c) OSHA Rules and Regulations

d) International Building Code (ICC) latest edition

e) Life Safety Code (NFPA 101) latest edition

f) The Joint Commission (TJC) Accreditation manual (latest edition)

g) Sustainable Design Requirements (01 81 11)

h) Construction Waste Management (01 74 19)

6) VA Master Construction Specifications.

7) Particular attention is called to CD4, Symbol Identification of Contract Drawings.

8) Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual

(previously List of Equipment Symbols, H-08-6).

9) Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

10) Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

a) VHA Publications (for example, Directives, Handbooks, Operational Memos, etc.)

https://www.va.gov/vhapublications/index.cfm.

b) Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI).

http://www.fgiguidelines.org/

c) Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

d) Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, prevention of legionella disease, and VHA directive 2009-009, domestic hot water temperature limits for legionella prevention and scald control.

11) Example of Technical Information Library screenshot:

https://www.cfm.va.gov/til/

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Figure 1. This VA site is commonly referred to as “the TIL”.

Acronyms The following acronyms may be used in the body of this document.

811 Sunshine 811 Utility Locator http://www.sunshine811.com/ ACI American Concrete Institute ACM Asbestos Containing Materials ADA Americans with Disabilities Act of 1990 A/E Architect or Engineer AHA Activity Hazard Analysis AHU Air Handling Unit APP Accident Prevention Plan ASAP As Soon As Possible BAA Buy American Act of 1933 BAS Building Automation System BIM Building Information Modeling BOMA Building Owners and Managers Association https://www.boma.org/ CA Construction Administration CAD Computer Aided Design CAI Capital Asset Inventory CAM Capital Assets Management CBOC Community Based Outpatient Clinic

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CE Cost Estimator CEOSH Center for Engineering and Occupational Safety and Health http://vaww.dushom.va.gov/ceosh.asp CFR Code of Federal Regulations https://www.gpo.gov/help/index.html#about_code_of_federal_regulations.htm CFM Office of Construction & Facilities Management http://vaww.cfm.va.gov/ CICU Cardiac Intensive Care Unit CIH Certified Industrial Hygienist CITP Certified Independent Third Party CO or KO Contracting Officer COR Contracting Officer’s Representative CP Competent Person (OSHA definition) CPM Construction Project Management CPP Contract Performance Period CPS Construction Period Services CSI Clinical Specific Initiative DAR Design Analysis Review DB Design-Build DBT Design-Build Team (A/E, GC & subcontractors) DWG Native AutoCAD electronic design file ED Emergency Department EE Electrical Engineer EIFS Exterior Insulation and Finish System EMS Environmental Management Service FAR Federal Acquisition Regulation https://www.acquisition.gov/sites/default/files/current/far/pdf/FAR.pdf FBC Florida Building Code FCA Facility Condition Assessment FDOT Florida Department of Transportation http://fdot.gov/ FL State of Florida FMS Facilities Management Service FOIA Freedom of Information Act FP Fire Protection FPE Fire Protection Engineer GC General Contractor GEMS Green Environmental Management System GIS Geographic Information Systems

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GRU Gainesville Regional Utilities http://www.gru.com/ HAZMAT Hazardous Materials HVAC Heating, Ventilation, and Air Conditioning IAW In Accordance With IBC International Building Code ICC International Code Council ICRA Infection Control Risk Assessment ICU Intensive Care Unit IDIQ Indefinite Delivery Indefinite Quantity ISLM Interim Life Safety Measures MEP Mechanical Engineer MICU Medical Intensive Care Unit MOT Maintenance of Traffic MRI Magnetic Resonance Imaging MRVAMC Malcom Randall Veterans Affairs Medical Center https://www.northflorida.va.gov/locations/gainesville.asp NAC National Acquisition Center NEC National Electrical Code (aka NFPA 70) NEPA National Environmental Policy Act https://ceq.doe.gov/ NFPA National Fire Protection Association https://www.nfpa.org/ NFSG North Florida / South Georgia Veterans Health System https://www.northflorida.va.gov/ NRM Non-Recurring Maintenance NTP Notice to Proceed OAL Office of Acquisition and Logistics OIT Office of Information Technology OR Operating Room OSHA Occupational Safety and Health Administration https://www.osha.gov/ OSHA 10 OSHA 10-hour safety certification OSHA 30 OSHA 30-hour safety certification OTI OSHA Training Institute Education Centers PDF Portable Document Format PE Professional Engineer PG Program Guide PM Project Manager

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PRCA Pre-Construction Risk Assessment PSDM Physical Security Design Manual PWS Performance Work Statement QA Quality Assurance QC Quality Control RA Registered Architect RFI Request for Information RFP Request for Proposal SA Supplemental Agreement SAT Simplified Acquisition Threshold SDS Safety Data Sheet (aka “MSDS” Material Safety Data Sheet) SICU Surgical Intensive Care Unit SEPS Space & Equipment Planning System SOW Statement of Work (aka PWS) SOT Statement of Task TIL Technical Information Library https://www.cfm.va.gov/til/ TJC The Joint Commission (fka JCAHO or JCAH) UF University of Florida VA United States Department of Veterans Affairs VAAR Veterans Administration Acquisition Regulation https://www.va.gov/oal/library/vaar/index.asp VAMC Veterans Affairs Medical Center VCS Veterans Canteen Service VHA Veterans Health Administration VISN Veterans Integrated Service Networks (VISN08)

Common Industry Software AutoCAD Computer Aided Design software developed by Autodesk.

Revit Building Information Modeling software developed by Autodesk.

ArcGIS Geographic Information System software developed by ESRI.

Corecon Construction Project Management software by Corecon Technologies.

Procore Construction Project Management software by Procore Technologies.

Acrobat PDF software developed by Adobe Software.

Definitions:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture)…