Attachment 01 - Statement of Work 14 Feb 2024.pdf

14 February 2024

Statement of Work (SOW)

B1990 Modernize Elevator

Part 1

General Information

1. GENERAL: This is a construction contract to provide the modernization of building 1990 elevator.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform B1990 elevator modernization as defined in this SOW except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The existing elevator was installed in 1997. It is a Thyssen passenger elevator rated a 1500 lbs.

and has eight floor stops. This elevator is out of service and requires repair modernization.

1.3 Objectives: To modernize the B1990 elevator.

1.4 Scope: The contractor shall accomplish following:

Replace existing control system: furnish & install a new NON-PROPRIETARY microprocessor controller. Includes but not limited to the following features:

• New Drive Unit (KEB type or equivalent) o New Insolation Transformer

• New Car Top Tape Reader - ensures elevator stops level with each landing.

o Stationary perforated steel tape for landing accuracy o Include New Terminal Limit Switches.

• New Car Top Inspection Station with all code compliant features.

• Geared hoist machines o Retain Gear Box o Provide New Variable Voltage Variable Frequency (VVVF) Motor & Coupling o New Hoist Ropes & shackles o New Rope Gripper

Furnish and install new overspeed governor & governor rope.

Furnish and install new car and counterweight roller guides (ELSCO type or equivalent). During the construction and modernization of the elevator the contractor shall not altered or demoed building’s structure.

Furnish & install new copper wiring, wire duct, EMT (Electric Metallic Tubing) and fittings as required for new equipment.

• Includes Traveling Cable, Home Run & Hoistway Wiring.

Furnish & install a new Car Operating Panel inside the elevator cab, total one (1) per car, including all current code requirements and Emergency Telephone. Finish will be #4 brushed stainless steel. Features include the following:

• Illuminated heavy-duty pushbuttons

• Emergency light

• Independent service, stop, fan/light, access enable & Firemen’s Service key switches

• Digital position indicator

• New Code compliant Emergency Communication Device

• No Smoking and capacity signage

• Alarm bell pushbutton, connected to a new alarm bell

Furnish & install new surface-mounted hall pushbutton stations in #4 brushed stainless steel.

• Including new hoistway access switches

• Firemen’s service Phase I & Phase II key switch

• Emergency Communication monitoring device

• All required signage shall be engraved.

Furnish & Install New Door Operator (MOVFR II type or equivalent)

• New car door hanger, track & clutch assembly

• New door detection device (FS Vision Plus type or equivalent)

• New Hoistway Interlock assemblies

• New two-speed ventilation fan

The contractor shall provide a 1-year warranty on all installed equipment.

The contractor shall provide all certificates that proves that they are certified to maintain, repair and operate the elevator.

The contractor shall provide shop drawings. The shop drawings shall include the following:

• Elevator System

• Elevator Components

• Machine and Elevator Controller

• Wiring Diagram

The contractor shall provide the equipment manuals for all installed equipment.

All work shall meet current code requirements: ANSI A17.1, Shaw Design standard and UFC 3-490-06 C1 Rev2

1.5 Period of Performance: The contractor shall have 14 weeks to complete the elevator modernization after the NTP is issued. The contractor shall have 2 weeks to complete and submit the close out documents to the Government. The Government will have 2 weeks to complete the review of the close out documents. The total Period of Performance is 18 Weeks.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure the construction is performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, Performance Requirement Summary. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall provide the Quality Control Plan QCP with the contractors proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The Government shall monitor and evaluate the Contractor’s performance to ensure performance is executed IAW requirements set forth in this SOW. The COR will periodically inspect performance, investigate customer complaints, and inspect the task or its result to determine whether or not the performance meets the standards contained in this SOW. The COR will document the results of the surveillance and this documentation will become the official Air Force (AF) record of the Contractor’s performance. The surveillance results shall be maintained as past performance information of the

Contractor’s overall compliance with contract terms and conditions. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

The COR will be identified by separate letter. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.3 Recognized Holidays: The recognized holidays below are non-work days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.3.1 Additional non-work days. Military family days.

1/2/24 3/29/24 5/24/24 7/5/24 8/30/24 11/8/24 11/29/24 12/26/24

1.6.4 Hours of Operation: The contractor is responsible for conducting construction, between the hours of 0700Hrs to 1700Hrs Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Base Closure: The Government will notify the contractor of anticipated closure of the facility due to inclement weather or any other authorized closure. In the event of an unplanned closure of the facility the contractor will be notified using the contact information provided. The Contractor is not authorized to bill the Government for those hours unless the Contractor can perform productive duties from an alternate worksite. Work scheduled but not accomplished because of base closure, will be accomplished as soon as possible after reopening the base.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at B1990 on Shaw

AFB.

1.6.7 Type of Contract: The government will award a Firm fixed price contract.

1.6.8 SECURITY REQUIREMENTS.

1.6.8.1. Clearance Requirements. N/A

1.6.8.2. N/A

1.6.8.3. N/A

1.6.8.4. N/A

1.6.8.5. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8.6 N/A

1.6.8.7. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8.8. N/A

1.6.8.6 Pass and Identification Items: The Contractor shall comply with all requirements and procedures in accordance with (IAW) Department of the Air Force Federal Acquisition Regulations System (DAFFARS) 5352.242-9000, Contractor Access to Air Force Installations. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. All contractor employees shall undergo a background check conducted by 20th Security Forces Squadron prior to issuance of base access credentials. Effective 1 Oct 2020 only REAL ID identification cards or driver's licenses will be accepted. For a full list of REAL ID Act and compliant and non-complaint states, please visit https://www.dhs.gov/current-status-states-territories. Contact 20th Security Forces Squadron for alternative forms of acceptable identification to conduct background checks. All documentation shall be submitted for base passes or base identification per Base Security Requirements. Contractor personnel shall obtain and wear specific Contractor base passes. Contractor personnel who have personal Department of Defense (DoD) retiree or dependent identification cards (ID), shall not use those personal ID cards for base access when performing contract work. All Contractor personnel who operate a vehicle in performance of this contract shall possess a valid driver’s license, current registration and insurance. Failure to turn in a base credential when requested can result in a non-recommend from Security Forces for future base access. The Contractor is responsible for employee inability to obtain base access required for contract performance. The contractor will be responsible for ensuring their employees are added to the Security Forces Entry Authorization List (EAL) to facilitate their servicing within the flight line perimeter.

1.6.8.7 Background Checks. All Contractor employees and subcontractors shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access http://www.dhs.gov/current-status-http://www.dhs.gov/current-status-credentials. Each Contractor personnel must submit their Social Security Number, Date of Birth, and Driver's License state and number. Failure to submit required information can result in denial or delay of issuance of credentials. Background checks are only good for the company that requested them. Processing background checks takes, at a minimum, 7-10 days from time of submission.

1.6.8.8 Federal Investigations Requirements. N/A

1.6.8.9 Retrieving Identification Media. The Contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.6.8.10 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

1.6.8.11 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

1.6.8.12 Controlled Unclassified Information. The Contractor shall comply with Executive Order 13556 requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

1.6.8.13 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.6.8.14 Controlled/Restricted Areas. N/A

1.6.8.15. Photography Restrictions. No one is authorized to take any pictures or video recordings of Air Force operational aircraft or restricted areas without the approval of 20 FW/CVN regardless of location while on Shaw AFB. This includes, but is not limited to, photographs taken from personal electronic devices such as blackberries, iPADs, iPODs, cell phones, or any other devices with digital recording capabilities. Any Contractor requiring pictures or videotape of Shaw's restricted/controlled areas to support their contract must request and possess written authorization prior entering the area. Written authorization letters to photograph or video the flightline must be signed by one of the following: 20 Maintenance Group Commander or Deputy; Aircraft Maintenance Squadron Commander; a Fighter Squadron Top 3, Director of Operations, or Commander; 20 Operations Group Commander or Deputy; 20 Operations Support Squadron Commander or Director of Operations; or 20 FW/CVN.

1.6.9 Special Qualifications: N/A

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government. Other topics may include (as applicable):

opportunities to improve the contract, any modifications required of the contract, unsatisfactory performance inspections results, and the results of corrective and preventive action measures. The minutes of these meetings will be documented in writing, signed by the CO and any other signatures as deemed appropriate, and distributed to the COR functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor will set out in writing to the CO any areas of non-concurrence. These meetings shall be held as needed.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Project manager.

The contractor shall provide a project manager who shall be responsible for the performance of the work. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 - 1700Hrs, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: N/A

1.6.13 Contractor Travel N/A

1.6.14 Organizational Conflict of Interest: N/A

1.6.15 PHASE IN /PHASE OUT PERIOD N/A

1.6.16 STANDARDS: N/A

1.6.17 SUBCONTRACTOR COMPLIANCE: The Contractor shall be responsible for ensuring Subcontractors satisfy the requirements set forth in the contract. The Contractor shall include a provision in all subcontracts to require Subcontractor compliance with terms and conditions of this contract.

1.6.18 EMPLOYING GOVERNMENT PERSONNEL: N/A

1.6.19 COMPLIANCE WITH LABOR LAWS: The Contractor shall comply with all applicable laws pertaining to wages, worker’s compensation, equal opportunity, Service Contract Act, and so forth, as implemented by Air Force directives and required by law.

1.6.20 Continuation of Essential Contractor Services: N/A

1.6.21 Information Management: N/A

1.6.21.1 Data Rights: N/A

1.6.21.2 Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this SOW. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

1.6.22 Purchase of Recycled Products: The Contractor shall comply with the DoD Green Procurement Program for Recovered Materials.

1.6.23 Publications: The Contractor shall ensure compliance with all applicable publications, regulations, and operating instructions related to the tasks set forth in this SOW. The Contractor is required to acquire and abide by the latest version of all publications. See Part 6 for a list of applicable publications.

1.6.24 Safety Requirements: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and applicable Department of Labor, Department of Defense and Air Force safety standards.

The Contractor shall provide a verbal report to the CO as soon as possible following an occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the required Accident Investigation Report to the CO within five (5) calendar days of each occurrence. The Accident Investigation Report shall be prepared and submitted IAW AFI 91-204.

1.6.24.1 Mishaps: In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

1.6.24.2 Investigations: If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.6.24.3 Lock Out Tag Out (LOTO): The Contractor will follow all LOTO procedures IAW OSHA regulation

1910.147 and AFI 91-203. The Contractor will also provide proof of an approved LOTO process to the COR upon contract approval.

1.7. Environmental Management System, Executive Summary For Contractors:

1.7.1. Introduction. In accordance with Air Force Instruction 32-7001, Environmental Management, Shaw Air Force Base (SAFB) has implemented an ISO 14001 based Environmental Management System (EMS). The goal of the EMS is to improve the core business processes of SAFB, as they relate to the environment, seeking to improve and enhance performance in support of the overall mission. The EMS supports a transition from a compliance driven program to one that focuses pollution prevention efforts on managing both environmental and mission risks.

1.7.2. Environmental Policy. Central to the SAFB EMS is the base environmental policy set by Wing Leadership.

The policy establishes fence-to-fence applicability to include all 20th Fighter Wing organizations, all tenants, and contractors conducting business on SAFB property. It further extends applicability to the areas under SAFB control at Wateree Recreational Area and the Poinsett Electronic Combat Range. As indicated in the policy, SAFB leadership is committed to continual improvement, pollution prevention, regulatory compliance, the conservation of natural resources, and the integration of environmental awareness into day-to-day operations. Through such commitments, SAFB is able to set environmental objectives and targets with focus on enhancing the mission through environmental management.

1.7.3. What is EMS? An EMS is that part of an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental program and achieving environmental goals based on continual-improvement. The EMS is intended to help SAFB balance its mission with maintaining regulatory compliance and developing sustainability strategies to secure this base’s ability to support current and future mission requirements.

1.7.4. Significant Aspects. An aspect is any interaction with the environment caused by activities on SAFB.

Through the EMS, these aspects have been systematically inventoried and evaluated based on the following ranking criteria.

• Relative financial cost

• Risk to the environment

• Risk of regulatory non-compliance

• Potential mission degradation

• Community Concerns

These criteria are scored and weighted for each aspect as recommended by Wing Leadership to establish those environmental aspects deemed most critical to address.

1.7.5. What is My Role? As a contractor performing work on SAFB property you must understand that any activities that directly or indirectly impact the environment, especially the significant aspects listed above, must be communicated with the 20th Civil Engineer Squadron, and the greatest precaution should be taken to avoid negative impacts in these areas. Think of EMS the same way you think about safety. Just as you are aware of all safety hazards associated with your job, you must also be aware of all environmental impacts associated with your job and mitigate those to the extent possible.

To find out more about the SAFB EMS or to discuss potential impacts of contracted activities, contact the 20th Civil Engineer Squadron at 803.895.9987.

1.7.6. 20th Fighter Wing Commander Memorandum on Shaw AFB Commitment to Environmental Protection:

Section 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: N/A

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

DAFFARS

AFI

CFR

CONUS

COR

ACOT

COTS

DD250

DD254

DFARS

DMDC

DOD

FAR

CO

OCI

OCONUS

ODC

PIPO

POC

PRS

QA

QC

QCP

SOW

TE

Department of the Air Force Federal Acquisition Regulation Supplement Air Force Instruction Code of Federal Regulations Continental United States (excludes Alaska and Hawaii) Contracting Officer Representative Alternate Contracting Officer's Representative Commercial-Off-the-Shelf Department of Defense Form 250 (Receiving Report) Department of Defense Contract Security Requirement List Defense Federal Acquisition Regulation Supplement Defense Manpower Data Center Department of Defense Federal Acquisition Regulation Contracting Officer Organizational Conflict of Interest Outside Continental United States (includes Alaska and Hawaii) Other Direct Costs Phase In/Phase Out Point of Contact Performance Requirements Summary Quality Assurance Quality Control Quality Control Plan Statement of Work Technical Exhibit

Section 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide escorts as required.

3.2 Facilities: The Government will not provide office space, desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: Water and electricity in the facility will be available for the contractor’s use in performance of tasks outlined in this SOW. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. The contractor shall provide portable restrooms for the contract employees.

3.4 Equipment: The Government will not provide any equipment to the contractor to complete this work task.

3.5 Materials: The Government will not provide any materials to complete this work task

Section 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Secret Facility Clearance: N/A

4.3. Materials. The Contractor shall furnish all materials required to complete this work task.

4.4. Equipment. The Contractor shall furnish all equipment required to complete this work task.

Section 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide modernize the Base control tower elevator at B1990. See section

1.4 for the scope.

5.2. Task Heading. N/A

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): N/A

Section 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

Shaw AFB Design Constr Change 2 dated 21 Aug 2018

UFC 3-490-06 Change 1, 13 January 2021 Unified Facilities Criteria “Elevators”

ANSI A 17.1 Safety Code for Elevators and Escalators.

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENTS

7. Attachments

7.1. Attachment 1- Cab Drawing – Bldg Elevation

7.2. Attachment 2 - ELEC-9

7.2. Attachment 3 - ELEC-13

7.3. Attachment 4 - Sheet 32

7.4. Attachment 5- Sheet 33

7.6. Attachment 6 - Shaw AFB Design Constr Change 2 dated 21 Aug 2018 7.7. Attachment 7 - UFC_3_490_06_2018_c1_rev2