Attachment 01 SOW - Safety Glasses Frequency Change.pdf

STATEMENT OF WORK

SAFETY EYEWEAR SUPPLY SERVICES

BLANKET PURCHASE AGREEMENT

FY 2026 – FY 2030

The scope of work involves providing Prescription (Rx) Safety Eyewear for the employees of the Bureau of Engraving (BEP), Western Currency Facility (WCF). The WCF policy requires employees who work in areas where safety eyewear is required to be provided with adequate eye protection. This contract is for one (1) calendar year from the date of award, with the option for four (4) annual renewals.

I. BACKGROUND: The Bureau of Engraving and Printing’s Western Currency Facility (WCF) prints approximately 60% of the nation’s currency. The WCF employs approximately 700 persons and operates 24 hours a day, up to seven days a week at 9000 Blue Mound Road, Fort Worth, TX 76131. As part of its Safety and Occupational Health Program, the WCF requires employees to wear protective safety eyewear with side shields when entering and/or working in designated eye hazardous areas.

II. PURPOSE: The objective of this agreement is to provide WCF personnel with comfortable, quality Rx safety eyewear. There is a need for an optician to visit the BEP to provide comprehensive optical services (eye examinations excluded). These services include providing a wide variety frames in multiple styles and colors for onsite fitting. In addition, the vendor will manufacture Rx safety eyewear in accordance with the specifications noted on each employee’s Rx. The vendor will provide various lenses (single, bi-focal, tri-focal & progressive), tinted lenses to include gray and transition, and polycarbonate lenses. The vendor will provide employees with professional consultation on the type and proper fit of eyewear, and its applicability to protect against eye hazards in the employee’s daily workplace while they try on, select and procure Rx safety eyewear.

III. KEY PERSONNEL: The vendor shall have the following key personnel available for the entire term of the agreement. New or replacement personnel must meet the same qualifications as outlined below:

• ABO/NCLE Certified Optician - Must have a current certificate from the American Board of Opticianry and National Contact Lens Examiners.

• Licensed Optician - Individual with a current state issued license and must have two years of optician field experience with at least one full year of experience working under the direct supervision of an ABO/NCLE certified optician.

IV. DESCRIPTION OF WORK: The contractor will be responsible for the following:

a. The site for this supply service is located at 9000 Blue Mound Road, Fort Worth, Texas 76131, with the security check in being located at 8900 Blue Mound Road. The optician will service employees during the day, evening and midnight shifts in the Safety Office. The service location within the facility may be subject to change based on availability, planned facility events, construction projects etc. As the BEP-WCF is a secure facility, a valid REAL-ID compliant picture ID is required to gain access. Parking availability and location may be subject to change based on planned facility events, construction projects and other security requirements.

b. BEP has established a $50.00 limit for the cost of all available safety glasses frames.

This limit applies ONLY to the cost of the frames. The vendor must provide a large variety and styles of frames within the $50.00 price stipend. The BEP reserves the right to raise the stipend and will notify the Contractor if this occurs.

c. Employees will be issued only one pair of safety glasses per prescription. Police officers and facilities employees are allowed a second pair of tinted glasses, or one pair with photochromatic lenses, as requested. Those employees wishing to receive frames that exceed the established dollar limit will be required to pay the difference directly to the vendor when the order is placed.

d. The optician shall issue and ensure proper fit of Rx safety eyewear to employees while on site.

e. All Rx safety eyewear must meet all requirements outlined in the most current ANSI Z87.1 " American National Standard for Occupational and Educational Personal Eye and Face Protection Devices”.

f. The vendor shall provide a variety of styles and sizes of Rx safety eyewear for selection to fit a diverse workforce.

g. The vendor must provide a point of contact with telephone(s) number and email address to the Contracting Officer’s Representative (COR) within 1 week upon award of the contract.

h. The vendor shall provide an accurate invoice of goods sold within 14 days of delivery of safety eyewear to the government.

i. Comply with all requirements outlined in the WCF EHS Policies and Procedures. The vendor must provide an environment for selecting safety eyewear that is free from hazards.

V. SCHEDULING: The following information describes scheduling requirements for this contract:

a. The optician shall be available to employees during the employees scheduled shift.

BEP-WCF shifts are as follows:

• Day shift – 6:00 am to 2:00 pm,

• Evening shift – 2:00 pm to 10:00 pm, and

• Midnight shift – 10:00 pm to 6:00 am

b. The optician will be required to be onsite and span across all shifts and can visit on different days if preferred. The optician shall arrive 30 minutes earlier than scheduled for processing thru security. Previous schedules that have worked for the BEP are:

• Example 1: 5:30 am to 8:30 am and 2:00 pm to 5:00 pm

• Example 2: 7:00 am to 9:00 am and 9:00 pm to 11:30 pm

c. The Contractor shall be scheduled to visit the WCF one day every other month across all shifts. From CY2028 onward, the frequency of visits may change depending on BEP demand.

d. The Contractor must provide the name of the optician at least five working days in advance of arrival so that a visitor access request may be submitted and processed.

e. Unless otherwise stipulated by the government, the Contractor shall begin tasks outlined in this SOW IAW the mutually agreed upon schedule.

f. Within 10 days after the award of the contract, the Contractor shall hold a telephone conference meeting with the WCF COR to review contract requirements and set a schedule to visit the facility through the period of performance. At least 10 days’ notice is required in the event the Contractor needs to change the schedule.

g. Any visit cancellation notice must be directly communicated to the COR or his/her designee.

h. The COR or his/her representative shall escort the contractor to and from the designated work area(s).

i. The Contractor shall coordinate all on-site activities with/through the COR or his/her representative.

VI. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The following items shall be completed by the COR.

a. The COR shall assure quality by random sampling of goods sold to BEP WCF employees to ensure they are marked with Z87.

VII. SPECIAL CONDITIONS

Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or his/her personnel, shall not be construed by the service provider as a change in scope to this Contract. Any change in scope of work must be issued to the service provider, in writing, by the BEP’s Contracting Officer (CO) to be binding on the government.

VII. SPECIAL REQUIREMENTS

a. Contracting Officer’s Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

b. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

c. Identification of Contractor Employees: All contract personnel attending meetings, and/or working in the facility where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

d. Non Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the statement of work (SOW) outlined in the contract.

Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

END OF STATEMENT OF WORK