Attachment 01 - SOW.docx

REPLACE COMMUNITY LIVING CENTER AND SOUTH BED TOWER CHILLERS | PROJECT NO. 672-22-601

STATEMENT OF WORK

VETERANS AFFAIRS CARIBBEAN HEALTHCARE SYSTEM

REPLACE COMMUNITY LIVING CENTER AND SOUTH BED TOWER CHILLERS

672-22-601

STATEMENT OF WORK

PART I - DEFINITIONS AND ACRONYMS:

1. A/E: This term, as used herein, refers to the Architect Engineer firm(s) that are a part of the Design/Build team, also referred to as A/E.

2. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

3. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

4. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

5. Contracting Officer Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. Their duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The COR may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

6. Contractor: This term, as used herein, refers to the Prime Construction Contractor or A/E Contractor Team under this contract.

7. Contractor’s Appearance and Badges: Contractor employees shall be required to maintain a professional appearance including a shirt bearing the company logo. All contractor employees will be required to acquire, and wear approved Medical Center Contractor badge. Per Medical Center policy, badge must be visible and located above the waist.

8. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials.

9. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

10. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

11. Project Manager (PM): The PM representative is responsible for administering contracts under the immediate direction of the Contracting Officer.

12. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

13. RFP/A/E: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the PM/COR.

14. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

PART II – SCOPE OF WORK

A. GENERAL REQUIREMENTS:

1. This project is to provide engineering design services to develop detailed schematic, design and construction bidding documents, construction cost estimates, construction phasing schedule, as-built drawings and all necessary construction period services for the project titled “Replace Community Living Center and South Bed Tower Chillers”. All submittals shall be in accordance with VA’s Program Guide PG-18-15, Volume C- A/E Design Submission Instructions for Minor and NRM Construction Program Medical Center Projects.

B. PROJECT OVERVIEW:

1. VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship.

2. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the NFPA, EPA, OSHA, National Plumbing Code, National Electric Code, ASHRA/E, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations.

3. Existing as-built drawings can be made available to the CONTRACTOR; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the CONTRACTOR as part of the investigative services.

4. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at http://www.cfm.va.gov/til/spec.asp is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

5. This document contains information as specified for each submission, in the production of Construction Documents for this A/E project. It shall give VA Reviewers and the A/E Contractor or A/E firm, a clear understanding of what is required at each stage of design.

6. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design and does not limit or relieve the project A/E Team from their professional responsibilities to develop a complete and accurate project design that best meets the users' needs, VA design standard, VA master specifications, design manuals, other publications, and applicable code requirements or to conduct and produce a correct, complete, and fully coordinated project. These Government guidelines, but are not limited to, should be obtained by the A/E Team or A/E firm to aid in the completion of this project at the following Internet addresses:

https://www.cfm.va.gov/til/alert.asp https://www.cfm.va.gov/TIL/accessibility.asp https://www.cfm.va.gov/til/spec.asp

C. SPECIFIC PROJECT REQUIREMENTS:

1. This A/E services project will furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design services for the NRM Project number 672‐22-601, “Replace Community Living Center and South Bed Tower Chillers” at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan Puerto Rico 00921‐3201. The A/E Service works include, but is not limited to site investigations, designing, and preparing drawings, phase planning, develop specifications, develop cost estimates, supporting the future construction project during the construction period services. This A/E project will implement new Architectural, Mechanical, Civil, Structural, and Electrical requirements. The Consultant shall provide the design and specifications for an energy efficient chiller system to replace the existing chillers for the South Bed Tower and Community Living Center Buildings at the VA Caribbean Healthcare System (VACHS). This includes all related components such as piping, valves, chilled water pumps and related components, controls, cooling towers and utilities. Variable Frequency drives shall be used where appropriate. This system must be able to be procured and installed within the project budget. The Consultant shall also list the names of three (2) approved equal manufacturer chiller systems and cooling towers. Include all equipment schedules on the drawings by symbol designations, name, estimated size or capacity in BTU, GPM, gallons, etc. All new and existing piping shall be labeled to identify its use. The new chillers shall contain the appropriate amount of valves and electrical disconnect devices necessary to isolate the unit for repair or replacement without affecting the operation or shutting down the remaining units or systems. Provide a design that designates the removal of one chiller and the installation of the new chiller in its place. Only one chiller can be under construction at a time and the chiller system must be 100% operational prior to starting the second chiller for demolition. The Consultant shall provide a design to provide a full system redundance that in the event one chiller have to be services, the other can handle the full capacity to maintain the chilled water requirements. Also provide full redundancy on the condenser water side.

2. Cooling Load Calculations: The Consultant shall be responsible to determine the appropriate size and capacity of the new chillers/ Colling towers and their related components based on the cooling load requirements for the facility. Confirm the new chiller capacities by cooling load calculations and submit the signed and sealed data for Design Review.

3. Chiller, pumps, and Cooling Towers Control: Specify a digital control system capable of managing the entire new system from a main control location as well as remote station control. No pneumatic controls are to be incorporated into this design.

4. Site Plan and Drawings: Provide design details for the location and installation of all auxiliary components and accessories including, but not limited to expansion tanks, alarms, sensors, control devices, annunciator panels, condenser pumps, chilled water pumps, cooling towers, etc. The Consultant shall determine if the existing concrete pads are sufficient to support the new chiller equipment. If existing pads cannot be reused then the Consultant shall provide a design for new concrete pads, foundations, and mounting details for any new equipment. The details for the removal and disposal methods of any existing concrete pads, foundations, and/or equipment if required, must be submitted signed and sealed structural calculations, to CO/COR for Design review, verifying that the existing or new concrete pads and foundations will support the units.

5. Demolition: Provide a demolition drawing that identifies the chiller equipment and systems to be demolished and removed from the mechanical room. Provide only for demolition necessary to tie new chiller systems into existing lines and equipment as necessary. The Consultant shall provide a design to remove the access door to the mechanical room and remove wall sections to be able to remove the chillers in one piece or provide a design to disassemble the chiller in pieces and remove from the mechanical room through the existing doorway. Determine which process would be more cost effective and implement that process. The doors and walls are to be replaced and the finishes are to match the existing finishes prior to removal. Describe the special coordination requirements during the demolition phase with the project team, such as shutdown and isolation of utilities, need for temporary isolation valves, bypass piping, temporary power and utility backup systems if required, etc.

6. Fire Protection Program: Address the fire protection requirements during the demolition and installation of the chillers. Language shall be included in the design documents that states any acetylene, welding, brazing, and soldering equipment, or other potential source of fire ignition cannot be used on the construction site until a fire watch program has been submitted by the Contractor and approved by the Consultant and Project Team members. The facility will not conduct a fire watch.

7. Site Preparation, Repairs, Restoration: Approved locations for dumpsters shall be shown on the site drawing and the frequency for removal from the facility shall be described. Describe the requirements for disposal of special materials such as refrigerants, lubricants, etc. Identify any special requirements for construction fencing, parking areas for contractor vehicles and equipment, traffic patterns, security, temporary site lighting, road barriers, material storage trailers, noise restrictions, special work hours, etc., if required. The design documents shall identify the requirements necessary to restore the site landscaping, roadways, etc. to their original condition if they are impacted by the work of this project.

8. Electrical Power Distribution System: Provide a design to do an electrical load calculation to confirm that the existing electrical service has the capacity to accommodate the new chillers and cooling towers. Review and provide a design for all electrical components required to install the new chillers and related equipment. Include any additional, or upgraded, electrical service to run the new chillers if required, considering the most practical and cost-effective method to upgrade the electrical supply to the units. Provide an electrical diagram that identifies the name, location, and rating of all the electrical components that are being installed as part of this project. Include all demand factors, switch, panel schedules, wiring identification codes, drawing legends, etc., on the documents. Location, capacity, space requirements of all electrical equipment must be indicated. Indicate the size of the service equipment, transformers, circuit breakers, main disconnect, etc. Provide an area for the main circuit breakers (service disconnect) and an adjoining circuit breaker distribution switchboard.

9. Water Distribution System: Provide a piping riser diagram that indicates the type and location of all equipment associated with the new chiller systems. Applicable equipment connections shall be identified on drawings. Include GPM, pipe sizes, valves, drainage points, distances, etc. as it relates with each riser. Specify all required piping system components including, but not limited to the type of insulation to be installed on the piping, piping labels to identify its use, thermometer and gage locations, location, and type of both manual & electric isolation, and shut off valves, check valves, backflow preventers, strainers, flow switches, etc. Note that the piping systems shall be designed with appropriate valves to isolate units for repair or replacement without shutting down the operation. Identify the locations in the piping systems that will require rollers, hangers, guides, stops, anchors, sway braces, bellows, vibration isolators, and expansion loops to support the lines or control its movement. The piping system design shall meet all seismic requirements.

10. Isolation Valves: The Consultant shall provide a design to remove and replace the supply and return isolation valves to each chiller. The design shall include method of shutting down and draining the system to perform the installation of the new valves. Provide a design for testing the new valves and the reinsulating of the new installed valves.

11. Emergency Generator: The Consultant shall provide a design to confirm that one existing chiller is tied into the emergency generator system. Provide a design to add the second chiller to the emergency generator system so both chillers are protected with emergency power.

12. Drawings and Layouts: Indicating the location of the equipment areas, shall be provided to the contractor for reference.

13. Waterside and airside Testing and Balancing (TAB): TAB reports shall be provided for existing and new conditions. Cooling/heating loads calculations, field measurements, etc., shall be performed by the contractor for proper sizing of the system if deemed necessary by the designer.

14. Design Manual: System design shall be per VA HVAC Design Manual, latest edition of ASHRAE, VA Master Specifications, National Electric Code, and all applicable plumbing codes, including the new VA HVAC Design Manual Changes in response to COVID-19.

15. Architect or Engineer Licensed: The A/E Contractor who prepares the construction documents shall be a professional Architect or Engineer Licensed in Puerto Rico, in which the design build work is completed. The professional seal indicating such license by Commonwealth of Puerto Rico shall appear on the final construction documents. The Architect whose seal is shown in the drawings shall be known as the Architect of Record. The A/E Contractor shall certify compliance with the VA Solicitation Requirements, including all applicable codes.

16. COVID -19 Requirements: The selected contractor shall strictly follow the implemented hospital protocols to deal with the current COVID-19 situation as stated by the CDC, OSHA, VA authorities and Local Government. Verify the state requirements regarding flying into Puerto Rico as VA have no control over state restrictions: https://travelsafe.pr.gov/. They may change at any time and may (or may not be) more stringent than VA requirements. Also, the CDC Travelers’ Health, Puerto Rico as destination may provide you additional information at the following website: https://wwwnc.cdc.gov/travel/destinations/traveler/none/puerto-rico

17. Asbestos Abatement: Where Asbestos Abatement is required, show the location of the asbestos material on the architectural drawings. Asbestos specifications and asbestos removal drawings are to be prepared by the A/E Contractor, as part of this contract. The A/E Contractor shall clearly advise the presence of asbestos material within the areas of his proposed renovations; and provide special notes and/or instructions (on the drawings) for the proper completion of the asbestos abatement work required. Refer to: https://www.cfm.va.gov/til/spclRqmts.asp#ASB. This also includes lead abatement requirements.

18. Working Hours: All work to be conducted during regular business hours. The interruption of utilities by this project that affect surround active areas may require the work to be accomplished outside of normal working hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. However, project shall be accomplished to ensure minimal interruptions with daily hospital operations and patient care. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least fourteen (14) working days in advance.

19. Site Visits: The A/E contractor shall include at least 1 site visit to attend the Field Investigation. The A/E shall coordinate with the COR for this site visit.

20. Survey: The A/E is to conduct all necessary inspection, survey and evaluation of the existing project site and related utilities and systems in order to produce a well-organized and complete set of construction documents. All work will be performed in coordination with the COR. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to COR.

PART III - COST ESTIMATE:

1. The A/E shall develop a detailed Construction Cost Estimate in accordance with the “Manual for Preparation of Cost Estimates and Related Documents for VA Facilities”: https://www.cfm.va.gov/cost/index.asp. It should include the various categories of work involved, the quantities and unit cost. Magnitude estimates are not acceptable.

2. An accurate, well-developed estimate by the A/E is a critical element and shall be thoroughly reviewed. The construction estimate shall be based on the anticipated start date of construction. It should include an inflation allowance, which is appropriate for the geographical area from the time that is prepared to the anticipated time of bidding. It should take into account actual local market conditions to the extent possible for label and materials and allow for undefined cost anticipated during work drawings design.

3. Schematic phase shall include a cost estimate based on VA PG 18-3, and an updated cost estimate during each of the development, construction, and bidding submission packages based on the latest RS Means and VA Cost Manual versions.

4. Contractor period of performance shall be 360 calendar days after the Notice to Proceed (NTP), including design phases and Government review phases.

5. DESIGN SCHEDULES: Approximate time frames are presented below. Actual timelines submitted for approval should reflect the project complexity and follow the format presented below:

a. Begin Schematic Design (Notice to Proceed): NTP

b. Submission of Iterations (SD): NTP + 45 Days

c. First Submission of Schematic Design (SD–35%): NTP + 90 Days

d. First Review Meeting and Return First Submission: NTP + 120 Days

e. Second Submission (Design Development 1) (DD1–50%): NTP +165 Days.

f. Second Review Meeting and Return Second Submission: NTP + 195 Days.

g. Third Submission (Design Development 2) (DD2–75%): NTP +240 Days

h. Third Review Meeting and Return Third Submission: NTP + 270 Days.

i. Fourth Submission (Design Development 2) (CD–100%): NTP +300 Days.

j. Fourth Review Meeting and Return Fourth Submission: NTP + 330 Days.

k. Complete Design and Final Bid Set Submission: 360 Days.

PART IV - SUBMISSIONS (FOR EACH DESIGN PHASE):

The A/E shall provide a verbal presentation of his work to the VA Staff during the review process.

A. FIRST REVIEW: Schematic Design (SD) submission – 35% complete.

1. Submittals: One (1) copy of preliminary plans (1 half size), one (1) copy of cost estimates furnished by an independent firm, the marked up As-Built drawings, one (1) copy of calculations, computations, and engineering data. Provide electronic copies of the entire submission on one (1) CD-ROM.

2. Specifications: Submit a cover letter and a list of VACHS Specific VA master specifications intended for use on this project.

3. Drawings: The A/E shall provide a full list of project drawings showing the scope and plan for each discipline involved.

a. All Disciplines:

1) Demolition: Show furnishings that will remain during construction. Show means of protection.

2) Provide one drawing to include Interim Life Safety Code Plan, Phasing Plan, Security, and Environmental Barriers.

3) Show and identify existing conditions, sections, elevations, details, dimensions, and capacities. The A/E shall site verify all items.

4) Show extent of asbestos that will be encountered and limits of removal with cost estimate, if applicable.

5) Show items to be removed, all disciplines.

6) Provide symbol sheets and explanation of detail symbols used.

7) Provide a VA Title Sheet for entire set of drawings.

8) Provide layout and equipment options.

b. Architectural:

1) Show location of existing equipment to be removed, remain, or be relocated.

2) Show location of new equipment.

3) Floor plans that include all rooms, door swing, windows, corridors, closets, mechanical, and other spaces.

4) Show reflected ceiling plan, and architectural details, sections, and finishes.

5) Show the structural grid with assumed column sizes, expansion and seismic joint locations, and location of special seismic structural features.

6) Show site survey and connection point locations.

7) All floor-to-floor heights shall be indicated. Show typical wall sections. Show smoke compartment and fire protection on the Interim Life Safety/Phasing Plan Drawing.

c. Civil / Structural:

1) Show existing conditions and how new work interfaces.

d. Plumbing/Piping:

1) Show basis for design and interface with existing system.

2) Show sizes of pipes and verified locations of valves.

3) Show modifications, old and new.

4) Provide a one-line diagram for all systems.

e. Heating, Ventilation and Air Conditioning (HVAC):

1) Provide preliminary load calculations.

f. Electrical:

1) Show existing including capacities. Furnish preliminary load calculations. Show transformers and panels to scale.

g. Phasing:

1) Present proposed phasing plans that will accomplish the construction work with a minimum amount of disruption to the normal operations of the hospital.

h. Calculations:

1) Submit in triplicate, all preliminary structural, HVAC, electrical, and plumbing calculations.

4. Estimates: Submit one (1) copy of the cost estimate (for all disciplines). See “Estimate Submission Requirements.”

5. Asbestos: Outline area of work expected to disturb asbestos containing fireproofing.

6. Acceptance: If the documents do not meet all of the requirements of this submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

B. SECOND REVIEW: Design Development (DD1) submission – 50% complete. After material of the 35% review has been reviewed, the A/E shall make necessary changes to incorporate the review comments and furnish the following:

1. Submittals: One (1) complete set of 50% drawings (1 full size and 1 half size), the original marked-up drawings, the 35% preliminary review mark-up, one (1) set of complete cost estimates and one (1) set of calculations, computations, and engineering data. Also, provide one (1) copy of the 35% drawings in accordance with Part IV, Section A, Paragraph 1.

2. Specifications: Submit three (1) set of revised lists of specifications to be used for this project.

3. Drawings: The drawings shall be 50% complete, and include the following information:

a. All Disciplines:

1) All demolition works.

2) Environmental controls (dust partitions, signage, etc.).

3) Show and identify existing, verified dimensions, conditions, and interfacing.

4) Show items to be removed.

5) Provide symbol sheets and explanation of symbols used.

6) Provide plans to show Interim Life Safety Plan, Phasing Plan, Security, and Environmental Barriers. Submit, as a minimum, a single line layout for all floors and roof areas with double line exterior walls at a scale not less than 1/8" = 1'-0". These drawings should show all rooms, doors, corridors, basic column grid, assumed column sizes, expansion and seismic joint locations, electrical closets and equipment rooms, signal and telephone closets, mechanical shafts and space, and all vertical circulation, e.g., stairs, conveyers, elevators (personnel and service), and automatic conveyances.

In schematics, lines between spaces indicate the centerline of the partition. Along the corridor the line represents the corridor side of the partition. Net areas should be clear space and should not include partitions.

b. Site:

1) Ensure that the Contractor is aware of the limited parking and material staging areas at this location.

2) Ensure that the Contractor is aware of the limited working spaces of the project site.

c. Architectural:

1) Submit floor plans and 50% complete details, schedules, and large-scale plans.

2) Draw elevations at a 1/8” scale. As necessary, show heights, fenestration, and materials.

3) Show and identify connections of new work to old work.

4) Show general notes, door schedules, and other schedule data.

5) Indicate fire and smoke partitions.

6) Show the location of new equipment.

7) Show the ceiling mounted equipment.

8) Label each room or space with its name and the required program net area over the designed net area. The area figures will appear in fractional form, e.g., 400/390. The designed net area shall exclude such circulation space within the room as is permitted by the space planning criteria.

d. Civil/Structural:

1) Show existing structural and new work, if applicable.

2) Work with the equipment supplier to determine the added floor and ceiling loading, if required. Show structural modifications, if required. Also, show the unistrut system if required.

e. Plumbing/Piping:

1) Show existing plumbing that will be affected by renovations and modifications. Through site verification, show shut-off valves. Show all areas that will be affected by a shutdown.

2) Show temporary and permanent relocations.

3) Show points of connection.

4) Show all piping, including sizes.

f. Heating, Ventilation and Air Conditioning (HVAC):

1) Provide preliminary load calculations.

2) Provide sketches and schematics and a schedule of points to be monitored by graphic control center.

3) Provide 1/4" scale drawings for equipment, piping, ductwork and other interfacing elements.

4) Show connections between new and old work. Show riser diagrams.

5) Provide demolition drawings and show extent of disruption to areas adjacent to or affected by the modifications.

6) Provide drawings to show the extent that asbestos fireproofing will be encountered.

7) Provide an equipment schedule.

8) Show one-line diagrams of hot, chilled, condenser water, refrigerant and steam piping.

9) Notations for types and sizes of hoods and grease and/or bacteriological filters, when required.

10) Provide a 1/4" scale drawing of equipment and/or fan room arrangement.

11) All heating and steam consuming equipment must be suitably described.

g. Electrical:

1) The electrical drawings shall be 50% complete, showing controls, conduits, wire sizes, points of origination and termination, motor sizes, nomenclature, and all other items necessary for a contractor/estimator to do a take-off.

2) Have one lighting print, one power print, and one signal print.

3) Provide computer terminals, extension of stent phone intercom system, local intercom, nurse call (code blue) system, fire alarm system diagrams and other necessary systems.

4) Provide one-line power and noise diagrams, and signal diagrams.

5) Provide a preliminary panel schedule.

6) Provide an equipment schedule for all equipment (including all medical equipment), showing manufacturer or basis of design, voltage, amperage, phase, conduit size, and conductor size.

h. Phasing:

1) Present revised phasing plans that will accomplish the construction work with a minimum amount of disruption to the normal operations of the hospital.

4. Estimates: See “Estimate Submission Requirements”.

5. Acceptance: If the documents do not meet all of the requirements of this submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

C. THIRD REVIEW: Design Development (DD2) submission – 75% complete. After material of the 50% review has been reviewed, the A/E shall make necessary changes to incorporate the review comments and furnish the following:

1. Submittals: One (1) complete set of 75% drawings (1 full size and 1 half size), the original marked-up drawings, the 50% preliminary review mark-up, one (1) set of complete cost estimates and one (1) set of calculations, computations, and engineering data. Also, provide one (1) electronic copy of the 50% drawings in accordance with section Part IV, Section B, Paragraph 1.

2. Specifications: Submit one (1) set of revised lists of specifications to be used for this project.

3. Drawings: The drawings shall be 75% complete, and include the following information:

a. All Disciplines:

1) All demolition works.

2) Environmental controls (dust partitions, signage, etc.).

3) Show and identify existing, verified dimensions, conditions, and interfacing.

4) Show items to be removed.

5) Provide symbol sheets and explanation of symbols used.

6) Provide plans to show Interim Life Safety Plan, Phasing Plan, Security, and Environmental barriers. Submit, as a minimum, a single line layout for all floors and roof areas with double line exterior walls at a scale not less than 1/8" = 1'-0". These drawings should show all rooms, doors, corridors, basic column grid, assumed column sizes, expansion and seismic joint locations, electrical closets and equipment rooms, signal and telephone closets, mechanical shafts and space, and all vertical circulation, e.g., stairs, conveyers, elevators (personnel and service), and automatic conveyances. In schematics, lines between spaces indicate the centerline of the partition. Along the corridor the line represents the corridor side of the partition. Net areas should be clear space and should not include partitions.

b. Site:

1) Ensure that the Contractor is aware of the limited parking and material staging areas at this location.

2) Ensure that the Contractor is aware of the limited working spaces of the project site.

c. Architectural:

1) Submit floor plans and 50% complete details, schedules, and large-scale plans.

2) Draw elevations at a 1/8” scale. As necessary, show heights, fenestration, and materials.

3) Show and identify connections of new work to old work.

4) Show general notes, door schedules, and other schedule data.

5) Indicate fire and smoke partitions.

6) Show the location of new equipment.

7) Show the ceiling mounted equipment.

8) Label each room or space with its name and the required program net area over the designed net area. The area figures will appear in fractional form, e.g., 400/390. The designed net area shall exclude such circulation space within the room as is permitted by the space planning criteria.

d. Civil/Structural:

1) Show existing structural and new work, if applicable.

2) Work with the equipment supplier to determine the added floor and ceiling loading, if required. Show structural modifications, if required. Also, show the unistrut system if required.

e. Plumbing/Piping:

1) Show existing plumbing that will be affected by renovations and modifications. Through site verification, show shut-off valves. Show all areas that will be affected by a shutdown.

2) Show temporary and permanent relocations.

3) Show points of connection.

4) Show all piping, including sizes.

f. Heating, Ventilation and Air Conditioning (HVAC):

1) Provide preliminary load calculations.

2) Provide sketches and schematics and a schedule of points to be monitored by graphic control center.

3) Provide 1/4" scale drawings for equipment, piping, ductwork and other interfacing elements.

4) Show connections between new and old work. Show riser diagrams.

5) Provide demolition drawings and show extent of disruption to areas adjacent to or affected by the modifications.

6) Provide drawings to show the extent that asbestos fireproofing will be encountered.

7) Provide an equipment schedule.

8) Show one-line diagrams of hot, chilled, condenser water, refrigerant, and steam piping.

9) Notations for types and sizes of hoods and grease and/or bacteriological filters, when required.

10) Provide a 1/4" scale drawing of equipment and/or fan room arrangement.

11) All heating and steam consuming equipment must be suitably described.

g. Electrical:

1) The electrical drawings shall be 75% complete, showing controls, conduits, wire sizes, points of origination and termination, motor sizes, nomenclature, and all other items necessary for a contractor/estimator to do a take-off.

2) Have one lighting print, one power print, and one signal print.

3) Provide computer terminals, extension of stent phone intercom system, local intercom, nurse call (code blue) system, fire alarm system diagrams and other necessary systems.

4) Provide one-line power and noise diagrams, and signal diagrams.

5) Provide a preliminary panel schedule.

6) Provide an equipment schedule for all equipment (including all medical equipment), showing manufacturer or basis of design, voltage, amperage, phase, conduit size, and conductor size.

h. Phasing:

1) Present revised phasing plans that will accomplish the construction work with a minimum amount of disruption to the normal operations of the hospital.

4. Estimates: See “Estimate Submission Requirements”.

5. Acceptance: If the documents do not meet all of the requirements of this submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

D. FOURTH REVIEW: Final Construction Documents (CD) submission – 100% complete. After material of the 100% review has been reviewed, the A/E shall make necessary changes to incorporate the review comments and furnish the following:

1. Submittals: one (1) complete set of 100% drawings (1 full size and 2 half size), the original marked-up drawings, the 75% preliminary review mark-up, one (1) set of complete cost estimates and one (1) set of calculations, computations and engineering data. Also, provide one (1) electronic copy of the 75% drawings in accordance with section Part IV, Section C, Paragraph 1.

2. Specifications: Submit one (1) set of revised lists of specifications to be used for this project.

3. Drawings: The drawings shall be 100% complete, and include the following information:

a. All Disciplines:

1) All demolition works.

2) Environmental controls (dust partitions, signage, etc.).

3) Show and identify existing, verified dimensions, conditions, and interfacing.

4) Show items to be removed.

5) Provide symbol sheets and explanation of symbols used.

6) Provide plans to show Interim Life Safety Plan, Phasing Plan, Security, and Environmental barriers. Submit, as a minimum, a single line layout for all floors and roof areas with double line exterior walls at a scale not less than 1/8" = 1'-0".

These drawings should show all rooms, doors, corridors, basic column grid, assumed column sizes, expansion and seismic joint locations, electrical closets and equipment rooms, signal and telephone closets, mechanical shafts and space, and all vertical circulation, e.g., stairs, conveyers, elevators (personnel and service), and automatic conveyances. In schematics, lines between spaces indicate the centerline of the partition. Along the corridor the line represents the corridor side of the partition. Net areas should be clear space and should not include partitions.

b. Site:

1) Ensure that the Contractor is aware of the limited parking and material staging areas at this location.

2) Ensure that the Contractor is aware of the limited working spaces of the project site.

c. Architectural:

1) Submit floor plans and 100% complete details, schedules, and large-scale plans.

2) Draw elevations at a 1/8” scale. As necessary, show heights, fenestration, and materials.

3) Show and identify connections of new work to old work.

4) Show general notes, door schedules, and other schedule data.

5) Indicate fire and smoke partitions.

6) Show the location of new equipment.

7) Show the ceiling mounted equipment.

8) Label each room or space with its name and the required program net area over the designed net area. The area figures will appear in fractional form, e.g., 400/390. The designed net area shall exclude such circulation space within the room as is permitted by the space planning criteria.

d. Civil/Structural:

1) Show existing structural and new work, if applicable.

2) Work with the equipment supplier to determine the added floor and ceiling loading, if required. Show structural modifications, if required. Also, show the unistrut system if required.

e. Plumbing/Piping:

1) Show existing plumbing that will be affected by renovations and modifications. Through site verification, show shut-off valves. Show all areas that will be affected by a shutdown.

2) Show temporary and permanent relocations.

3) Show points of connection.

4) Show all piping, including sizes.

f. Heating, Ventilation and Air Conditioning (HVAC):

1) Provide preliminary load calculations.

2) Provide sketches and schematics and a schedule of points to be monitored by graphic control center.

3) Provide 1/4" scale drawings for equipment, piping, ductwork and other interfacing elements.

4) Show connections between new and old work. Show riser diagrams.

5) Provide demolition drawings and show extent of disruption to areas adjacent to or affected by the modifications.

6) Provide drawings to show the extent that asbestos fireproofing will be encountered.

7) Provide an equipment schedule.

8) Show one-line diagrams of hot, chilled, condenser water, refrigerant, and steam piping.

9) Notations for types and sizes of hoods and grease and/or bacteriological filters, when required.

10) Provide a 1/4" scale drawing of equipment and/or fan room arrangement.

11) All heating and steam consuming equipment must be suitably described.

g. Electrical:

1) The electrical drawings shall be 100% complete, showing controls, conduits, wire sizes, points of origination and termination, motor sizes, nomenclature, and all other items necessary for a contractor/estimator to do a take-off.

2) Have one lighting print, one power print, and one signal print.

3) Provide computer terminals, extension of stent phone intercom system, local intercom, nurse call (code blue) system, fire alarm system diagrams and other necessary systems.

4) Provide one-line power and noise diagrams, and signal diagrams.

5) Provide a preliminary panel schedule.

6) Provide an equipment schedule for all equipment (including all medical equipment), showing manufacturer or basis of design, voltage, amperage, phase, conduit size, and conductor size.

h. Phasing:

1) Present revised phasing plans that will accomplish the construction work with a minimum amount of disruption to the normal operations of the hospital.

4. Estimates: See “Estimate Submission Requirements”.

5. Acceptance: If the documents do not meet all of the requirements of this submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

6. Final issue of construction copies shall be stamped by a licensed professional architect or engineer with a current registration in Puerto Rico.

Part V - SPECIAL OPERATION

1. Parking: VACHS will not provide parking to contractor. Contractor may use any available parking space in the adjacent surround areas (legal parking space). Government will not be responsible for any contractor’s Privately Owned Vehicle (POV) for damage or lost.

2. VACHS Smoke-free campus: As of OCT 2019, the VA Caribbean Healthcare System, San Juan, PR is considered a smoke-free campus. Smoking is not authorized inside the VA buildings and VA premises.

3. Due actual COVID-19 and Omicron variant be aware each A/E team must take all health precautions by ensuring washing your hands, keep the required distance among each person, according to the CDC guidelines and facility restrictions. Additionally, each A/E team shall possess valid ID cards, equipment, and personal protective equipment (PPE) to perform all required works safely, effectively, and IAW required VA regulations, code, etc.

Part VI - GENERAL REQUIREMENTS

1. Some of the General Requirements listed below may be repetitive from other specifications included in this package. These requirements are not listed in any specific order; the requirements are intended to stress important areas to the VA; however, the selected Contractor shall follow all the requirements, specifications, and documents provided in this package.

2. All the quantities that are indicated or successively added are estimates. Therefore, the government shall not be held responsible for the accuracy of the estimated quantities. It is therefore the responsibility of the contractor to calculate, foresee and perform all quantities and work necessary even if not mentioned in the specifications but included in the drawings and/or are manifested, in order to deliver a complete project based on its overall scope. The Government will not be responsible for any error or variation in the square footage listed. Contractor shall verify square footage by means of a proper site visit and shall be responsible with the intent of the areas covered in this solicitation thereafter called “contract”.

3. Any drawings provided in the solicitations are to be considered as informational only. All drawing data must be verified in the field by contractor.

4. The offeror is responsible to present a proposal that fully incorporates all items on the Statement of Work. No omissions or assumptions will be permitted. All concerns/questions shall be responded through Requests for Information prior proposals submission. The offeror shall deliver according to the full extent of the Scope of Work, even if already awarded the contract.

5. The A/E shall coordinate all activities with the VAMC; hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

6. Final approved Schematic documents shall be the basis for the development of the Design Development Document Phase. Similarly, Design Development Document phase shall be the basis for the development of the Construction Document phase, and so on. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

7. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

8. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, etc.), which describes the intent of each discipline with schematic and/or design development submission.

9. A/E shall perform all necessary calculation on existing utilities to ensure that all new equipment and/or systems to be installed with this project perfectly matches and can be supported by the existing systems.

10. Provide computations and sizing calculations for all applicable designs as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

11. The A/E shall be responsible for any omission in the design. Any deviation from any of the current VA codes, VA manuals, national codes, and regulations must be brought to the attention of the CO and COR for discussion.

12. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

13. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment, and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

14. Contractor shall keep the COR and Contracting Officer informed at all times of the status and progress of the project.

15. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design services matters. Copies of the minutes shall be furnished to the COR and Contracting Officer and within two (2) calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the COR and Contracting Officer within two (2) calendar days of contract.

16. Shop drawings and submittals: The A/E shall check government furnished and/or the construction contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review the color, texture, and suitability of materials for conformity with the RFP documents and construction documents.

17. The A/E shall recommend approval, disapproval, or other suitable disposition to the COR. The COR have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E will request the Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the A/E shall review all prior submittals for related components of the system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff and/or the COR on complicated system submittals. The A/E shall notify the COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

18. The A/E shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval in AutoCAD 2016 (or newer version).

19. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

20. The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

21. Contractor shall have comprehensive knowledge, experience, expertise, equipment and…