Attachment 01 - Sources Sought - 6.8.26.docx

SOURCES SOUGHT: USSTRATCOM B1000 BMC

1. Background This is a Sources Sought pursuant to FAR Part 10, Market Research. This is an initial step in the planning process for the STRATCOM Building Maintenance Contract (BMC) Support contract, which is a follow-on requirement for the 55th Wing at Offutt Air Force Base, Nebraska.

This contract shall cover a comprehensive and extensive range of services required to operate, maintain, repair, inspect, upgrade, update, integrate, and ensure the continuous, safe, and efficient operation of all infrastructure, systems, equipment, facilities, and grounds at STRATCOM HQ, B1000.

These services shall be performed at Offutt Air Force Base, Nebraska. This includes but is not limited to: preventative and corrective maintenance, scheduled sustainment, emergency repairs, inspections, testing, and certifications, operation and maintenance of all systems, regulatory compliance, reporting and documentation, and all necessary installation, modification, and upgrades as listed in the B1000 BMC PWS.

As part of the Government's continuous information exchange with industry while formulating the acquisition strategy for the STRATCOM HQ BMC Support contract, we request your assistance in determining if this acquisition shall be a total set-aside as authorized in Federal Acquisition Regulation (FAR) Part 19, Small Business Programs, or set aside under another provision of FAR Part 19. In order for the Air Force to make this determination, we are requesting information to gain knowledge about the capability of potential Contractors to meet contract requirements. This information shall allow us to determine whether small business concerns can satisfy the Government's requirement to obtain quality services at a reasonable price. Your response shall assist greatly in the formulation of an acquisition strategy that maximizes the participation of small businesses.

2. 3-Tier Maintenance Strategy Overview To maximize equipment lifespan and ensure continuous operations, the following maintenance framework will be required:

2.1 Infrastructure Focus Areas

The LCM strategy break down for B1000's infrastructure.

There will be four critical categories, applying the PdM, PM, and CM tiers to each:

· Category 1: HVAC & Environmental Controls: Prioritizes continuous, precision cooling for data centers and secure areas. Tactics include vibration analysis on chiller pumps, routine coil cleaning, ultrasonic testing and rapid Variable Frequency Drive (VFD) replacement.

· Category 2: Electrical & Power Infrastructure: Ensures 100% success rate for backup grids and HEMP-hardened systems. Tactics include infrared thermography on switchgear, load bank testing to prevent wet stacking, and immediate fault resolution.

· Category 3: FRCS/C2 Networks: Focuses on Maintenance involves network telemetry monitoring, routine system patching, and rapid hardware/RAID array swaps.

· Category 4: General Structural & Facility Support: Manages the physical building envelope, high-security access controls, and life-safety systems. Activities range from structural moisture scanning to scheduled clean-agent fire suppression testing.

3. Instructions to Contractor This Sources Sought Notice is not a solicitation and shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. All businesses capable of providing these services are invited to respond. Any information submitted by respondents to this Sources Sought is strictly voluntary. Respondents are requested to submit capability packages electronically, as described below:

· Company Information: Provide company name, address, a point of contact with e-mail address and telephone number, Federal Cage Code, Data Universal Numbering System (DUNS), business size (small business, 8(a) concern, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, women-owned small business, etc.,) and security clearance level. Your company must be registered in System for Award Management (SAM). To register, go to https://www.sam.gov.

· Format: Capability packages shall be one electronic copy. Capability package files shall be in MS Office format (Word, Excel or PowerPoint) or Adobe PDF format. All packages shall contain UNCLASSIFIED material only.

· Length & Style: Capability packages shall not exceed 30 pages, each single side counting one page, 8.5 x 11 inches, with one-inch margins, and font no smaller than 12-point Times New Roman.

· Submission: Capability package responses shall be sent via email to:

· Mr. Casey Hupton at casey.hupton.1@us.af.mil

· Mrs. Nichole Barragan at nichole.barragan.2@us.af.mil

· Mr. Daniel Kuchar at daniel.kuchar@us.af.mil

4. Proposal Criteria

4.1 Capabilities and Services Offering

4.1.1 Service Offering Matrix:

The Contractor shall submit a matrix demonstrating the Contractor's capabilities across the full range of maintenance services as specifically described in the B1000 BMC PWS. For each maintenance service area, the Contractor shall provide specific and verifiable examples of past projects successfully completed, including contract numbers (if applicable) and client contact information (subject to any applicable non-disclosure agreements).

A small business firm competing as a Prime Contractor must be able to fulfill at least 50% of the total requirement within its own company (reference FAR 52.219-14, Limitations on Subcontracting).

4.1.2 Personnel Qualifications and Certifications Matrix:

The Contractor shall submit a matrix detailing the required personnel qualifications and certifications for key roles within the proposed BMC team. This matrix shall include, but not be limited to, examples of relevant and current certifications (e.g., HVAC, electrical, plumbing, safety) held by current employees.

In the event of any identified deficiencies or gaps in personnel qualifications or certifications necessary to meet the requirements of the B1000 BMC PWS, the Contractor shall provide a detailed and actionable plan for obtaining the necessary certifications, including specific timelines, allocated resources, and contingency plans.

This contract shall require the Contractor to possess and maintain a SECRET Facility Security Clearance (FCL). While not all tasks shall require it, some Contractor personnel may be required to possess/be eligible for a TS SCI security clearance.

Evaluation Criteria:

· Comprehensiveness of Service Offering: The Government shall assess the comprehensiveness of the Contractor's proposed maintenance service offerings, based upon a clear demonstration of the Contractor's ability to meet all requirements explicitly set forth within the B1000 BMC PWS. A more diverse and complete suite of services, demonstrably meeting all PWS requirements, shall be considered more advantageous.

· Personnel Qualifications and Certifications: The Government shall assess the Contractor's ability to provide experienced, qualified, and certified personnel with the requisite skills and expertise to perform all required work under the B1000 BMC PWS.

· Relevance of Certifications: The relevance, validity, and applicability of all certifications to the specific requirements and tasks delineated within the B1000 BMC PWS.

· Availability of Qualified Personnel: The current availability of personnel with the required qualifications, experience, and certifications necessary to immediately and effectively commence performance under B1000 BMC.

· Plan for Addressing Personnel Gaps: The clarity, feasibility, and demonstrated effectiveness of the Contractor's plan for addressing any identified deficiencies or gaps in personnel qualifications or certifications. The plan shall include verifiable milestones, allocated resources, and contingency measures to ensure timely compliance with all personnel requirements specified in the B1000 BMC PWS.

· Demonstrated Knowledge: Demonstrated knowledge and understanding of applicable Federal Job Classification Standards, as evidenced by the Contractor's proposals and supporting documentation.

4.2 Prime Contractor Past Performance and Experience

4.2.1. Past Performance Submission:

Provide three detailed examples of projects completed within the last five years that demonstrate your company's experience as a Prime Contractor on similar building maintenance contracts. Please include:

· A description of the project’s scope and complexity.

· The contract value and duration.

· The customer’s name and contact information.

· A detailed explanation of your company's role and responsibilities.

· Specific examples of how your company successfully managed subcontractors.

· Metrics demonstrating your company's performance, such as customer satisfaction ratings, on-time completion rates, and cost savings achieved.

Evaluation Criteria:

Assessment of the Contractor's demonstrated ability to successfully manage and execute complex building maintenance contracts as a Prime Contractor. Evaluation shall consider:

· The size and scope of the projects.

· The complexity of the technical requirements.

· The Contractor's ability to manage subcontractors effectively.

· The Contractor's performance metrics (customer satisfaction, on-time completion, cost savings).

· Customer references.

4.3 Emergency Response Capability

4.3.1. Emergency Response Plan:

Submit a detailed 24/7 Emergency Response Capability Plan outlining the Contractor's procedures for responding to and mitigating critical failures within specified timeframes, both during and outside of regular working hours. The plan shall address communication protocols, resource allocation, and coordination with government personnel.

Evaluation Criteria:

· Evaluation of the clarity, feasibility, and response times of the Emergency Response Plan.

· Availability of resources and personnel to support emergency response.

· Demonstrated experience in handling similar emergency situations.

· Response Time: What is your typical response time for emergency repair services?

· Geographic Reach: Are there any limitations to your geographic service area within the Offutt AFB complex or its satellite facilities?