Attachment_01_Scope_of_Work.pdf

SCOPE OF WORK FOR

ARCHEOLOGICAL INVESTIGATIONS FOR UNMARKED CEMETERIES AT

GLENDALE BATTLEFIELD AND TOTOPOTOMOY CREEK UNITS

AT RICHMOND NATIONAL BATTLEFIELD PARK

APRIL 2024

SCOPE: The service provider (Contractor) shall perform the work of this contract for Richmond National Battlefield Park (RICH), a National Park Service (NPS) unit.

CONFIDENTIALITY: The information developed under this contract is the property of the U.S.

government and shall be kept in strict confidence.

PERFORMANCE PERIOD: The work shall begin one (1) day following issuance of the deliver/task order, proceed in accordance with the schedule for submittals, and be completed no later than nine (9) months from the contract award.

PROJECT IDENTIFICATION: The work of this contract shall consist of the services described below for the referenced project. In all related documents, the project shall be referred to as Multidisciplinary Survey for Enslaved Cemeteries at Glendale Battlefield and Totopotomoy Creek Units, Richmond National Battlefield Park, Henrico and Hanover Counties, Virginia.

INTRODUCTION & BACKGROUND

Richmond National Battlefield Park (RICH), a unit of the National Park Service (NPS), and the Northeast Archeological Resources Program (NARP) is seeking a professional service provider (Contractor) to conduct non-invasive archeological investigations to locate and delineate two unmarked cemeteries associated with enslaved peoples at the Glendale Battlefield and Totopotomoy Creek (Rural Plains) units. RICH recently received funds from the NPS Civil Rights Initiative to support this project that will focus on sites and resources related to the African American experience at the park, and particularly the lives and interactions of those enslaved by the Whitlock family at Glendale and the Shelton family at Rural Plains. While historic maps and oral histories at Glendale offer some indication to the location of the family and enslaved cemeteries, the enslaved cemetery at Rural Plains has not been identified or demarcated on any historic records. Targeted archeological surveys will assist the park in locating these sites so that they may be properly interpreted and stewarded for current and future generations and will contribute to the park’s multi-layered inventory and evaluation of sites.

This project requires the implementation of non-invasive methodologies, including the use of archeological human remains detection dogs (AHRDD) and ground-penetrating radar (GPR). The Contractor will assist the park by providing the archeological services outlined in this Scope of Work (SOW). Park staff will assist the contractor by providing any necessary background information on the sites and guidance on previous archeological work that embraced any of the areas to be investigated under this contract. The areas to be surveyed consist of light to moderately dense vegetation in wooded areas associated with farms lands either previously cleared and/or harvested for timber, or on the periphery of agricultural fields. The park anticipates that approximately 15 acres will need to be surveyed between both locations.

Following completion of the AHRDD and GPR surveys, the Contractor will produce a report describing the survey methodologies, data processing techniques, and results and interpretations of all trained final responses (TFRs) and geophysical anomalies identified through this project. A geographic information system (GIS) geodatabase and associated data shall be submitted integrating TFR locations and final geophysical survey data plan maps and interpretations. Copies of this report, the GIS geodatabase, and all associated data collected during the survey will be delivered to RICH and NARP upon completion of the project. All work must be performed to the relevant Department of the Interior (DOI), National Park Service (NPS), and Virginia Department of Historic Resources (VDHR) standards for archeological investigations.

LOCATION:

Hanover County

• Totopotomoy Creek (Rural Plains), 7273 Studley Road, Mechanicsville, VA 23116 Henrico County

• Glendale Battlefield, Longbridge Road, Richmond, VA 23231

PURPOSE & SCOPE OF INVESTIGATIONS

The purpose of the archeological investigations outlined in this SOW is to determine the location and extent of unmarked cemeteries that may be associated with the interment of enslaved peoples on historic properties managed by NPS. Information gathered during this multidisciplinary survey shall be used to assist the park in meeting its obligations under Section 110 and 106 of the National Historic Preservation Act (54 U.S.C. § 300101 et seq.), as well as the NPS Management Policies regarding the stewardship of human remains and burials (5.3.4): “Marked and unmarked prehistoric and historic burial areas and graves will be identified, evaluated, and protected.” In addition, this project is funded through the NPS Civil Rights Initiative which seeks to support those projects which are directly connected to the African American experience and will produce measurable results that resolve important questions or issues related to previously unknown or underrepresented stories and resources in the parks. The successful execution of this project has the potential to solve questions about the size of the enslaved labor force at two different farmsteads/plantations in the greater Richmond area, especially from a period that predates slave censuses and other written records. The project has the potential to reveal and amplify new site-specific stories that can be shared responsibly with the public and provide familial connections that are tangible and accessible to descendent communities.

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To accomplish these goals, the following tasks shall be required under the terms of this SOW:

Pre-Fieldwork Tasks

1. Coordination of Fieldwork Schedule The Contractor shall participate in a startup meeting to discuss project logistics, research and fieldwork methodology, site safety, schedule, and any other issues relevant to the successful execution of the tasks outlined in this SOW. The initial startup meeting will include staff from RICH and NARP and will take place either via phone/video call or on site to orient the Contractor to the SOW, discuss project goals, chains of authority, schedule, deliverables, research sources, access issues, and other concerns. The meeting will occur within one (1) week after the contract is awarded. Scheduling of all fieldwork activities must be confirmed by the NPS Contracting Officer’s Representative (COR), and the RICH Cultural Resources point of contact during this meeting.

2. Detailed Safety Plan The safety of all persons and canines on site is a paramount consideration in project planning and execution. A safety plan shall be prepared prior to the archeological investigations. This plan shall include but is not limited to location and telephone numbers of emergency services, and information about whom to contact if certain services are required. The plan should consider the likelihood that hazards such as weather, uneven terrain, poison ivy, ticks, and other biting insects are present in the park. Appropriate clothing and footwear must be worn.

The Contractor is responsible for developing and submitting a plan for in-field canine safety and survey efficacy; any considerations necessary to secure the site for the AHRDD will need to be addressed in the safety plan and/or start-up meeting. While performing the fieldwork tasks outlined in this SOW, the contractor is responsible for ensuring all data is stored and transported in a secure manner that prevents damage or theft. The contractor shall submit this plan no later than seven (7) calendar days following the initial startup meeting with the NPS.

The contractor’s plan shall be a discussion point during the initial startup meeting with the

NPS.

3. Background Research The Contractor shall perform a program of background research adequate to interpret the result of the archeological investigation. The thoroughness of the background research shall be based on the requirements stipulated in the VDHR standards and guidelines for archeological report preparation. Background research shall include the review of pertinent information related to the project area that are available through the state of Virginia’s V-CRIS database and in the NPS Cultural Resources Inventory System (CRIS) database. The latter will not be directly accessible to the contractor and will require assistance from RICH and/or NARP personnel.

Information collected during the background research process must be presented in the introductory sections of the project report and shall be utilized in interpreting any archeological resources discovered during the fieldwork. Data derived from the background research also will be used to develop management recommendations that will be presented in the concluding section of the project report.

Fieldwork Tasks

4. Archeological Human Remains Detection Dogs (AHRDD) Survey An area of approximately five (5) acres at the Glendale Battlefield unit (Figure 1 and Figure

2) and ten (10) acres at the Totopotomoy Creek unit (Figure 3) will be surveyed utilizing AHRDD – for a total of approximately fifteen (15) acres to be surveyed within the scope of this project. The Contractor will provide at least two (2) AHRDD teams that are equipped with GPS to track survey coverage. All TFRs to the target odor will be recorded with submeter GPR. Areas where TFRs are recorded will be followed up with GPR survey and analysis. Field records must be maintained during the field work, including but not limited to a photographic log, a daily record of observations and procedures, field notes, and all related GPS and GIS data. Field photography shall be taken during the investigation to thoroughly document field conditions, significant areas of interest, crew and AHRDD team activities, etc.

5. Ground-Penetrating Radar (GPR) Survey Based on the results of the AHRDD survey and subsequent TFRs, the Contractor will select the most probable locations for the unmarked cemeteries within each park unit to be surveyed through targeted geophysical survey. The Contractor will utilize GPR technologies to locate and analyze subsurface anomalies that may indicate the presence of burials and/or burial shafts.

The geophysical surveys shall use no greater than 0.5-meter transect intervals. To the maximum extent practical, the Contractor will use GPS integrated, multi-sensor vehicle mounted equipment for the geophysical surveys. In areas where this equipment cannot be used, individual instruments should be used to ensure the least amount of data gaps possible within the landscape. The general depth of survey will focus from near surface to a maximum of approximately 2-3 meters (as is relevant to specified geophysical survey techniques). All geophysical surveys must be accurately located and able to be reestablished on the site using precise mapping techniques. Field records must be maintained during the field work, including but not limited to a photographic log, a daily record of observations and procedures, field notes and other documentation related to the geophysical surveys, and all related GPS and GIS data.

Field photography shall be taken during the investigation to thoroughly document field conditions, significant areas of interest, crew activities, etc. Detailed geophysical survey notes are required, including individual GPR transect start and stop points on survey grid, and magnetic gradient survey collection (grid start and end point with unidirectional or parallel data collection method).

Post-Fieldwork Tasks

6. Geophysical Survey & GIS Data Treatment Geophysical survey data shall be recorded, processed, and imaged (when appropriate - in three dimensions). Resulting horizontal 2D data plan maps, 2D vertical GPR profiles, and 3D models shall be interpreted to identify the location, depth, and extent of potential buried archeological features. The project shall use NAD 1983 UTM Zone 18N coordinate system.

Exported maps used as figures in reporting and presentations must be in TIF format.

General data treatment stipulations include the following:

• Geophysical survey data plan maps shall be integrated into the project GIS as rasters.

• Geophysical survey data values (MHz, m/ns) shall be represented in the raster attribute table within the GIS (versus image values 0-255).

• Data interpretation shall include all discernable archeological anomalies (including but not limited to small pits, post holes, fire hearths, ditches, burials, privies, structural foundations, etc.) regardless of their size. Anomaly interpretations shall be ranked from (highest) most likely an archeological feature to (lowest) an anomaly of interest.

• GIS data generated from Geophysical survey results shall follow NPS Interior Region 1 and NARP GIS Guidelines, NPS Standard Guidelines, and Federal Geographic Data Committee (FGDC) metadata guidelines (https://www.fgdc.gov/metadata).

• Data interpretation shall also include discernable utility, geological, and environmental anomalies (such as water table, unconsolidated soil, stratigraphy.)

• Data shall be submitted as:

o Raw data format (DZT, DAT, as appropriate etc.)

o Raw gridded composites of the entire survey area and/or sub-divided survey areas with raw data.

o Final processed data in composites of the entire survey area and/or sub-divided survey areas o GIS RASTER layers with locational information imbedded (i.e., exported from

GPR software with grid coordinates.)

o Raw and final processed data shall be submitted in ASCII format for archival purposes Associated documentation (metadata) shall accompany raw and final ASCII data files that describes the data type, sampling rates, and processing methodologies.

Copies of all GIS and geophysical survey data and metadata prepared by the Contractor during the life of this project must be submitted to RICH and NARP as part of the final deliverables.

The Contractor shall submit all draft geophysical survey results and GIS geodatabase and related information to RICH and NARP for review at the time the draft report is submitted.

The COR will provide a method for digital transfer of all drafts for review. All final GIS and geophysical survey deliverables shall be submitted by the Contractor on two (2) external hard drives and mailed to RICH (1) and NARP (1). All GIS data shall follow NPS Interior Region 1, NARP GIS Guidelines, NPS Standard Guidelines, and Federal Geographic Data Committee https://www.fgdc.gov/metadata

(FGDC) metadata requirements. Additional guidance for the treatment of GIS data is included in Appendix A attached to this SOW.

7. Cataloging & Curation The Contractor will coordinate with the RICH curator, Ethan Bullard (ethan_bullard@nps.gov), to assign a project accession number and a catalog number to the project deliverables. All original documentation shall be cataloged and housed to agency standards (NPS Museum Handbook) and returned to RICH no later than the end of the contract period of performance. The RICH curator shall serve as an inspector of all project records and deliverables identified above. At the time the contractor submits the draft final report, they shall also submit the photographic records to RICH for inspection. At the time of this submission the contractor shall contact the RICH inspector/curator and the COR via e-mail and request to have the inspector conduct an inspection of all documentation prepared for long term curation. The contractor shall submit to NARP and RICH all digital photographs on compact disk (CD) and on a thumb drive in lossless compression format (e.g., TIFF or PNG;

JPEG is not acceptable). Included with the submission of all photographs in digital format shall be a PDF document with written identifying descriptions of all digital photographs included in the collection. All digital photographs generated during the performance of the tasks outlined in this SOW shall be submitted to RICH and NARP no later than the contractor’s submission of the final report.

8. Reporting The contractor for this project will be responsible for preparing a report that fully documents the archeological investigation described within this scope of work. Specific report products required under terms of this scope are as follows:

• A draft final report consistent with both the Secretary of the Interior’s Standards and

Guidelines for Archeology and Historic Preservation (Appendix C, DO-28, 1997) and with the state of Virginia’s regulations for archeological investigations will be prepared following completion of all fieldwork and adequate laboratory work to support reported results. This draft shall be provided to the NPS within forty-five (45) calendar days of completion of fieldwork. The NPS shall have thirty (30) calendar days to review and provide comments on the draft final report.

• The back matter portion of the report shall include references cited, an annotated bibliography of the maps and historical sources. The references cited section must contain a complete body of all pertinent literature to the environment, prehistory, and history of the area and should derive only from those sources cited in the earlier chapters. The report must include an appendix containing a complete catalog of recovered artifacts for all phases of the project and an appendix of all GPS coordinates. An appendix including the curriculum vitas of the Principle Investigator, Field Supervisor, and Laboratory Manager overseeing the analysis and interpretation of recovered artifacts (if different) shall also be included in the final report.

• The final draft of the document is expected to be of publishable quality and shall be composed of original research. Plagiarism or material cited improperly shall not be accepted. This draft shall carry pagination and shall be complete in every respect and meet all content requirements stated in this SOW. No more than twenty-five (25) typographical errors observed in any draft upon review shall be accepted. Drafts containing greater than twenty-five (25) typographical errors shall be returned to the contractor without further review and shall be categorized as unaccepted.

• Draft final report drawings shall include English and metric scales. Final drawings shall be rendered at a scale adequate to fully document the site and work accomplished. All drawings shall be prepared to accommodate reduced-size reproductions. The selection of shadings, cross-hatching and other drawing conventions shall be such that reduced-size reproductions are legible. All figures and tables must be integrated within the main body of the report, rather than at the end, and must be logically placed following the appropriate sections in which they are discussed.

• The citation style for bibliographic references and footnotes shall follow those established by the Society for American Archeology (SAA) and the Society for Historical Archeology

(SHA).

• The following statement must be included in the report and any other publications developed as a result of this agreement: “This report was accomplished with assistance from the U.S. Department of the Interior, National Park Service. The statements, findings, conclusions, recommendations, and other data in this report are solely those of the author(s) and do not necessarily reflect the views of the U.S. Department of the Interior, National Park Service.”

• All project documentation must include the RICH accession number (to be assigned) and the NARP project number (to be assigned). The RICH accession number and NARP project number must be included on the report title page.

• A final report that incorporates changes made in response to all NPS and other agencies’ review comments. This document shall be fully illustrated with professionally made GIS maps, details from historic maps, photographs, and appropriate illustrative figures, and shall include a complete artifact data catalog as an appendix. Graphics shall be prepared with a commercially available electronic drawing program. The contractor must make any required changes to the draft report within thirty (30) calendar days of receipt of review comments and submit a final report to the NPS.

9. Presentation The NPS requests that the Contractor provide one (1) presentation to park staff and park stakeholders, including Descendent communities. The Contractor shall present information that provides an overview of the innovative approaches employed through this project’s archeological survey, as well as a summary of results for the survey investigations. The appropriate format and location of the presentation will be determined in collaboration between NPS, the Contractor, and other park stakeholders.

GENERAL STIPULATIONS

Inadvertent Discoveries: This survey involves non-invasive methodologies and will not involve any ground disturbing activities. However, should human remains or other objects subject to the Native American Graves Protection and Repatriation Act (NAGPRA) be encountered during the survey, the Contractor shall follow RICH’s inadvertent discovery plan. Work will cease immediately at the location of discovery, the remains shall be treated in conformity with the protocols of NAGPRA, and the Contractor shall immediately notify the COR and RICH Superintendent. Archeological work in that location shall not resume until the designated official representative approves it. All consultation and communication with Indigenous stakeholders will be conducted by NPS.

Project Scope Modifications: Any modifications of the methods outlined within this scope of work, especially but not limited to, any modification which might result in a reduction in the quantity of services provided under contract, must be made in consultation with the contracting officer, the COR, RICH, and NARP. The contractor must receive written permission to proceed from the contracting officer, the COR, RICH, and NARP before any modifications to project methods are implemented.

Personnel Qualifications & Project Standards: The contractor shall provide all personnel, equipment, insurance, and services to perform all tasks necessary for the fieldwork, curation, cataloging, and reporting/documentation tasks described in this SOW. The contractor’s Principal Investigator and Field Supervisor, if different, must meet professional qualifications standards outlined in the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation (Appendix C, DO-28, 1997). All work shall be technically accurate, performed according to accepted professional guidelines, and in compliance with all appropriate federal legislation, state standards/guidelines, and internal NPS policies including DO-28, Cultural Resource Management Guidelines, especially Chapters Two and Six and Appendices. All Virginia State Historic Preservation Office (VA SHPO) consultation and/or coordination will be the responsibility of the NPS and is not required of the contractor. All artifacts must be handled and conserved consistent with the Archeological Resource Protection Act (16 U.S.C. 470hh). The National Park Service has royalty-free, irrevocable, and non-exclusive license to field notes, raw data, images, manuscripts, and reports for non-profit NPS uses (FAR 52.227-14) including educational, archival, and research uses. These materials may be used, reproduced and displayed for these purposes in all mediums including, but not limited to the World Wide Web.

Site Preservation & Protection: The contractor shall provide maximum protection, take every reasonable measure, and exercise care to prevent damage to existing structures, landscapes, subsurface archeological features, roads, walkways, utilities, and other park facilities. All unauthorized damage to site features by the contractor shall be repaired by the contractor under the direction of the CO at no additional expense to the government.

Safety: All applicable Occupational Safety and Health Administration (OSHA) safety standards shall be followed. The Contractor will provide a detailed safety plan prior to fieldwork.

PROJECT ORIENTATION

The NPS shall designate a contracting officer for this project. Approval of changes in the work that might results in adjustments in cost to the government and/or contract time, and the approval of payment requests are reserved for the contracting officer. The acceptance of any change affecting price, terms, or delivery by the contractor without the specific approval of payment requests, is reserved for the contracting officer. The contract must be conducted according to the terms and conditions of this scope unless prior written arrangements are made.

• Joel Dukes, NARP archeologist, is designated as the contracting officer’s representative

(COR) for this project. Mr. Dukes shall serve as the primary point of contact regarding this scope and shall serve as primary reviewer for project submittals. Mr. Dukes must be included (or copied) on all conservations and e-mails exchanged subject to this contract.

• Lexie Lowe, RICH archeologist, is designated as the primary RICH cultural resources point of contact for the overall project and shall provide general coordination and oversight.

All fieldwork scheduling and project logistics shall be coordinated with the point of contact or other park personnel as designated by the superintendent. Ms. Lowe must also be included or copied on all conversations or e-mails exchanged subject to this contract.

• Kristen Allen, RICH resources manager, is designated as the secondary RICH point of contact for the overall project and shall provide general coordination and oversight. All fieldwork scheduling and project logistics shall be coordinated with the point of contact or other park personnel as designated by the superintendent. Ms. Allen must also be included or copied on all conversations or e-mails exchanged subject to this contract.

• Margaret Wilkes, NARP archeologist, shall serve as inspector for all deliverables associated with GIS, and with CRIS-AR documentation. Dr. Wilkes shall be the primary point of contact for all questions associated with NPS GIS standards and guidelines and for all matters related to CRIS-AR.

• Ethan Bullard, RICH curator, shall serve as inspector of all deliverables associated with artifact and associated documentation cataloging and curation.

DELIVERABLES

• Archeology Report o Draft final report for NPS review (electronic document). Submitted via e-mail for review no later than forty-five (45) days after the conclusion of fieldwork.

o Archeology final report incorporating any NPS and consulting party comments.

After reviewing the edited final draft (provided by the contractor in digital format), NPS will notify the contractor to finalize the final report. Report deliverables shall include delivery via e-mail of four (4) bound hard copies and two (2) electronic copies (PDF format) on compact disk. An additional electronic copy shall be e-mailed to the RICH point of contact and the COR. All hard copies must meet state of Virginia standards. The final report is due thirty (30) days after the issuance of comments by reviewing agencies.

• Catalog and Collection o All associated documentation due no later than the submission of the final report.

• Additional Data o Draft GIS data submitted for inspection no later than the date of submission of the draft report.

o Final GIS geodatabase including required features classes and all associated metadata, incorporating NPS comments, due with submission of final report.

SCHEDULE

Day One: Contract Award

Within forty-five (45) days following award: Fieldwork schedule coordinated and completed with RICH point(s) of contact.

Within forty-five (45) days following fieldwork: Draft report submitted to NPS.

Thirty (30) days after draft report submittal: NPS comments on draft report due.

Thirty days (30) after draft report comments received: Submit final reports, artifact collections, and revised catalog. Invoice and contract close-out.

FEE & PAYMENTS

The Government obligation for performance of this contract beyond this phase is contingent upon the Government’s needs and availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the amount that has been authorized through the issuance of written task orders. Payments to the service provider shall be made on the basis of proper and acceptable invoices submitted for services completed by the service provider.

• 50% of total when fieldwork completed.

• 50% when the NPS has approved the final submission including the final report, and all artifact and archival material collections, GPS, GIS data have been received and accepted by RICH and NARP.

• Travel costs and all other direct costs shall be included in the firm fixed price for the work.

CONTACT INFORMATION

Contracting Officer (CO):

To be assigned

Contracting Officer’s Representative (COR):

Joel Dukes, Archeologist Northeast Archeological Resources Program 617-429-4468 joel_dukes@nps.gov

Primary Points of Contact:

Lexie Lowe, Archeologist Richmond NBP & Maggie L. Walker NHS 804-904-7443 alexandra_lowe@nps.gov

Kristen Allen, Integrated Resources Program Manager Richmond NBP & Maggie L. Walker NHS 804-640-7919 kristen_allen@nps.gov

Project Inspector:

Ethan Bullard, Curator Richmond NBP & Maggie L. Walker NHS 804-226-5045 ethan_bullard@nps.gov