Attachment 01 - Performance Work Statement.pdf

W912QG

1. GENERAL:

This is a non-personnel service contract to accomplish installation of 36 SM FOC to Building 259 (Fighter Wing Headquarters) from Building 258 (Communications) at McEntire JNGB. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform accomplish installation of SM FO cabling and connections from Building 259 (Fighter Wing Headquarters) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Period of Performance: The period of performance shall be for Thirty (30) Days.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that all work complies with the requirements of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.4.4 Place of Performance: The work to be performed under this contract will be performed at Bldg. 258, Bldg.

259, and Communication Manholes between, McEntire JNGB, Eastover SC.

1.4.4.1 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700- 1700 Monday through Friday unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.4.4.2 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Office. Any area requiring escort must be coordinated with the COR for dates/times with at least 48 hours notice. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.

Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training.

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally

Identifiable Information (PII) encountered in the performance of services in accordance with DFARS

224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4 Anti-Terrorism/OPSEC/Security Training. All contractor employees shall complete Anti- Terrorism/OPSEC/Security training with base personnel before work may begin.

1.4.5.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and any property provided for use. All government facilities, equipment, and materials shall be secured at the close of each workday period.

1.4.6 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration the COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

The COR for this contract is: MSgt Joshua Spence. Email: joshua.m.spence2.mil@mail.mil, Phone: 803-647-

8734, DSN: 583-8734.

1.4.7 Identification of Contractor Employees: All contractor personnel attending meetings, answering

Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.7.1 Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

mailto:joshua.m.spence2.mil@mail.mil

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11 WORK WEEK. Saturday through Sunday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will provide gas, electricity, and water. All existing building utilities will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 of this

PWS.

5. SPECIFIC TASKS:

Contractor will furnish all necessary equipment, labor, MSDS’s, materials, tools, and transportation needed to accomplish installation of 36 SM FOC from Building 258 to Building 259. All project tasks are critical. Place of performance will be McEntire JNGB, Eastover, SC 29044.

Deliverable Performance Standard Acceptable Quality Level (AQL) Method Used/

Frequency

5.1 Telecommunications Grounding

Technical Specification

6.1/

UFC 3-580-1/

TIA-EIA/

NFPA

• All telecommunications spaces and infrastructure bonded in accordance with TIA 607-B where applicable.

Periodic Inspection/

Spot Checks/ Walk-

Through

5.2 Install FO Cable

Technical Specification

6.2/

BITI BAN TRD/

UFC 3-580-1/

• Install new 36 SM FOC from Bldg 258 to Bldg 259 through existing pathway.

• Provide 50’ Service loop at first, last, and every 3rd Manhole.

5.3 Install FODPs

Technical Specification

6.3/

BITI BAN TRD/

UFC 3-580-1/

• Install FODP in Building 259

• Install FODP in Building 258

5.4

Terminate Cable

Technical Specification

6.4/

BITI BAN TRD/

UFC 3-580-1/

• Terminate all strands using fusion splice and Angle Polished Connectors

• Install APC in FODPs

5.5 Label Cables

Technical Specification

6.5

• Install labels within 12” of terminations, on FODP, at building entrances, and in every Manhole.

6. TECHNICAL SPECIFICATIONS:

The system shall be designed by the contractor in accordance with the guidance and criteria contained in the contract, this PWS, Unified Facilities Criteria UFC-3-580-01 dated 1 June 2016, Base Information Transport Infrastructure (BITI) Base Area Network (BAN) Technical Requirements Document (TRD), ANG Communications Baseline Architecture, ANG Design Policy, ANGETL 15-01-05, Military Standards, TIA/EIA Telecommunications Standards, and BICSI Telecommunications Distribution Methods Manual (NOTE: In case of conflicting requirements, the order of precedence is as listed above unless otherwise specified).

Components of the communications cabling and distribution system shall include, but not be limited to cable service entrance, telecommunications grounding connections, communications equipment room, telecommunications closets, distribution support system (raceways and pathways), communications cables, user outlets, riser system, patch cords and connection hardware. Those portions of the communications distribution system design including work done by any sub-contractors will be verified by the BICSI RCDD engineer to ensure those elements are in conformance with applicable standards and codes as determined by the Authority Having Jurisdiction (AHJ).

The system design shall meet or exceed the following minimum requirements: flexibility of layout, close proximity of hardware and equipment to patch panels, concealment of all cables, easy access to installed cables, no defacement to the building structure, safe working environment for users and maintainers, use of patch panels for equipment connection to user outlets, minimum life cycle cost to maintain and rearrange the system to accommodate user moves and growth in communications services requirements, documentation of installed components and easy management of cable routing and connections.

The project installation package will include installation requirements to perform 100% QA/QC testing of all installed cabling and provide electronic test results. All materials proposed to be utilized by the contracted engineer shall be approved for use by the Communication System Officer (CSO) or designee.

6.1 TELECOMMUNICATIONS GROUNDING:

Comply with NFPA 70 for grounding and bonding requirements. Provide a telecommunications bonding and grounding system in accordance with TIA-607-B.

Bond all telecommunications spaces and infrastructure in accordance with TIA 607-B where applicable.

5.6 Test Cable

Technical Specification

6.6/

UFC 3-580-1/

• Test all Cabling

5.7 Closeouts

Technical Specification

6.7-6.10

• Final Walk-Through Inspection

• Accurate As-Built Drawings.

• Final Documents to include entry permits, etc

• All Testing Data to include fails and corrective action.

Bond all telecommunications racks and supporting metallic structures (cable trays, ladders, conduits and baskets) in accordance with TIA-607-B. Non-continuous distribution systems (i.e. stub-ups, J-hooks) do not require bonding.

Mount Telecommunication Ground Bus Bar on Telecommunication Backboard and connect to building ground.

6.2 FIBER OPTIC CABLING (FOC):

Install 36 count, Corning Freedom Indoor/Outdoor, Single Mode (OS2), Loose Tube cable from Building 258 to Building 259. At first, last, and every 3rd Manhole provide a 50’ service loop. Reference manufacture part number 036EU4-T4701D20.

6.3 FIBER OPTIC DISTRIBUTION PANEL (FODP):

Install Leviton FODP in Building 258 and Building 259 at location indicated by CSO or designee.

Reference manufacture part number 5R2UH-S06.

6.4 CABLE TERMINATIONS:

Provide a 3-foot (1-meter) slack loop of fiber within each existing Fiber Optic Distribution Panel, and include strain relief for cables within the panel. Terminate using contractor provided fan-out kit and splice connectors. Provide proper termination, splice storage, routing, radius limiting, cable fastening, storage, and cross-connection in all patch panels.

Terminate using fusion splice and Angle Polished Connectors. Connect APC to FODP.

6.5 LABELS:

Install labels on cable within 1’ of termination, on FODP, at the building entrance, and in every manhole.

Labels should be professional and adhere to existing labelling scheme. All labels must be approved by the CSO or designee.

6.6 TESTING:

Cabling must be tested in accordance with ANSI/TIA/EIA-568-C. All failed fibers must be corrected and documented.

6.7 FINAL WALK-THROUGH INSPECTION:

The Contractor shall coordinate with the Contracting Officer (KO) and Contracting Officer Representative (COR) at least two (2) days in advance of project completion to allow scheduling of preliminary and final inspections. These inspections are considered part of the contract performance period.

6.8 AS-BUILT DRAWINGS:

Two (2) electronic copies of As-Builts (.dwg and .pdf) shall be submitted to the Government upon completion of construction and shall be reviewed for accuracy. Dimensions shall be shown in Standard English units. Standard building material indications and symbols shall be used to the greatest extent possible. Drawings will at a minimum include: rack elevations depicting equipment locations, and all OSP and ISP changes.

6.9 FINAL DOCUMENTS:

O&M documents, equipment warranties and return of contractor’s badges will be accomplished prior to closeout. Any dig permits or entry permits are also required to be returned to the government as a closeout document.

6.10 TEST RESULTS:

The test results must include, along with all testing system reports, a complete project test summary spreadsheet with the pass/fail status and causes for failures.

All failed tests, require the contractor to correct the failures prior to turnover of the system. Tier 2 testing, data, analysis is required by the government at the contractors expense if Tier 1 testing does not prove adequate for identifying causes of failures, and if the government is responsible for paying for any repairs not within the original scope of contract.

6.11 Contractor Manpower Reporting Application (CMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, Contractors shall input all data no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk. User Guides and Frequently Asked Questions are available on the main menu under Help Resources

QUALITY ASSURANCE SURVEILANCE PLAN:

This plan will focus on the level of performance required by the Performance-Based Work Statement (PWS), and the methodology or processes used for surveillance. This QASP is a living document and can be revised or modified to ensure adequate oversight of contractor performance is maintained.

Objective: The objective of this service contract is to provide installation of 36 SM FOC from Bldg. 258 to Bldg. 259, McEntire JNGB SC. The Contractor shall perform/provide all required services identified in this PWS in accordance with local commercial standards.

Performance Assessment: This section identifies the process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the Service Summary, or the process of assessing progress towards achieving the objectives/goals developed in this QASP.

Surveillance Approach: The intent of this plan is to primarily rely on the contractor’s internal quality control processes, changing the Government’s role from “oversight” to “insight”. The team’s original surveillance approach may not stay the same throughout the duration of the contract; therefore, all Government evaluators should be prepared to periodically update the surveillance approach when necessary. The goal of our surveillance approach is to gain confidence in the contractor’s way of doing business and then adjust the level of insight to a point that maintains that confidence.

Quality assurance shall be based on the Government’s evaluation of contractor demonstrated results. All services performed must meet the prescribed performance objectives stated in the Services Summary to be regarded as acceptable.

Surveillance will be accomplished by Customer Feedback, Contractor and Government Data and Documentation Review, Periodic Surveillance, and Government/Contractor Meetings.

The following is a list of key performance objectives that will be verified as contractually compliant by government personnel; however, inspection of any contract requirement in the Performance-based Work Statement is authorized.

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PWS Paragraph 5.1:

Telecommunications Grounding -All telecommunications spaces and infrastructure bonded in accordance with TIA 607-B where applicable.

-Telecomm Bus Bar installed where required.

Technical Specification 6.1/

UFC 3-580-1/

Zero deviation from standard – Critical Task Correctable to 100% of standard

Periodic Surveillance Daily

COR

PWS Paragraph 5.2: Install Fiber Optic Cable

-Install new 36 SM FOC from Bldg 258 to Bldg 259 through existing pathway.

-Provide 50’ Service loop at first, last, and every 3rd Manhole.

Technical Specification 6.2/

BITI BAN TRD/

UFC 3-580-1/

COR

PWS Paragraph 5.3: Install FODPs

-Install FODP in Building 258

-Install FODP in Building 249

Technical Specification 6.3/

BITI BAN TRD/

UFC 3-580-1/

COR

PWS Paragraph 5.4: Terminate Cable

-Install labels at terminations, at building entrance, and in every Manhole.

Technical Specification 6.4/

BITI BAN TRD/

UFC 3-580-1/

Surveillance/Customer Feedback

COR

PWS Paragraph 5.5: Label Cable

-Terminate all strands using fusion splice and Angle Polished Connectors

-Install APC in FODPs

Technical Specification 6.5

Zero deviation from standard –

Feedback

COR

PWS Paragraph 5.6: Test Cable

-Test all Cabling

Technical Specification 6.6/

UFC 3-580-1/

Feedback

COR

PWS Paragraph 5.7: Closeout Documentation

-Final Walk-Through Inspection

-Accurate As-Built Drawings.

-Final Documents

-All Testing Data to include fails and corrective action.

Technical Specification 6.7-6.10

Zero deviation from standard –

COR