Attachment 01 - OWS PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, CLEANING & MAINTENANCE OF

OIL/WATER SEPARATOR SYSTEMS,

GRIT CHAMBERS, GREASE TRAPS,

USED VEGETABLE OIL AND

MOWING/TILLING/MONITORING/SAMPLING

OF

LAND TREATMENT FACILITY.

Grand Forks A.F.B., North Dakota 10 April 2026

DESCRIPTION OF SERVICES

FOR

INSPECTION, CLEANING AND MAINTENANCE OF OIL/WATER SEPARATOR

SYSTEMS,

GRIT CHAMBERS, GREASE TRAPS AND

MOWING/TILLING/MONITORING/SAMPLING OF LAND TREATMENT FACILITY.

1. BASIC SERVICES. The contractor shall inspect, test, clean, repair, and maintain oil/water separator (OWS) systems, grit chambers, grease traps and collect/dispose of used vegetable cooking oil at Grand Forks Air Force Base (GFAFB), North Dakota. Additionally the contractor shall mow/till/monitor and sample the Land Treatment Facility during the growing season (June- Sept).

1.1. SPECIFICATIONS AND DESCRIPTION OF WORK. The contractor shall provide all management, labor, equipment, tools, and supplies necessary to inspect, clean, repair, and maintain oil/water separator systems, grit chambers, vegetable oil and grease traps, at Grand Forks AFB, North Dakota. Work shall comply with government and commercial standards and be in accordance with all Federal, State, and local regulations. The estimated quantities of work are listed in Appendix B, titled Workload Estimates. The contractor shall submit reports and documentation as identified throughout this Performance Work Statement (PWS).

1.2. OIL/WATER SEPARATOR SYSTEMS/GRIT CHAMBERS.

1.2.1. Inspection: The Contractor shall inspect all devices listed in Appendix B according to the frequency given for each device. The contractor shall use an American Petroleum Institute (API) calibrated stick, with a detection paste such as Color Cut, for measuring the thickness of fluids and sludges in each chamber. Based on the inspections, Contractor shall submit an inspection report per device of their choosing to include device location, device type, device condition, service recommendations, and all items inspected for each device. Service recommendations shall include cleaning and repair recommendations. The Contractor shall submit all inspection reports to the COR within 14 days the completion of an inspection event.

1.2.2. Sampling & Analysis. Upon written request from the COR, the Contractor shall take adequate, representative samples of each device; one (1) liquid (wastewater) and one (1) solids (sludge or grit), prior to pumping and cleaning each OWS and Grit Chamber. The Contractor shall have the samples analyzed by an independent North Dakota Department of Environmental Quality (NDDEQ) certified lab for the parameters identified in Appendix C. If an OWS is equipped with a underground storage tank (UST), which collects and storeswaste oil from the OWS, the contents must be sampled and analyzed for the parameters listed Appendix C. The COR may waive the sampling and testing requirement if the contents are not suspected to be hazardous based on previous test results or activities that contribute to the waste stream. No OWS or Grit Chamber shall be pumped or cleaned until the sampling results have been received and authorization has been given by the COR. Results shall be reviewed by CEIE for disposal determination, once authorization is given by COR clean outs due within 30 days.

a. Methods. The sampling methods and test equipment used shall conform to procedures described in Test Methods for the Evaluation of Solid Waste, Physical/Chemical Methods, SW-846, (latest edition) or Standard Test Methods for Chlorine In Used Petroleum Products, ASTM Method D 5384-95.

b. Bottles. All bottles used for sampling must be laboratory furnished specifically for each sample taken. Each shall have QA/QC trip blanks (Sterile bottle that will accompany and come in contact with every environment and substance that sample bottle does, for laboratory comparison) that accompany sample bottles in their entirety from laboratory to sample site and back to laboratory. No samples are to be taken without the proper trip blanks. All sample bottles with trip blanks shall be ordered only when a sample is requested to prevent analysis inaccuracies and or false readings.

c. Bottle Labels. Labels shall be legible and securely attached to each sample bottle. Label information shall include not less than: Device number, date and time sample was collected, and sample identification number. A laboratory-provided Chain of Custody form and QA/QC trip blanks shall accompany all samples collected.

d. Parameters. Contractor shall have the respective analyses identified in Appendix C performed on all samples.

e. Results Reporting. All test results, Chain of Custodies, and EPA hazardous waste numbers (if applicable), shall be included in a Sampling Results Report and submitted to the COR within 30 days after sampling.

1.3. OWS & GRIT CHAMBER CLEANING. An OWS or Grit Chamber may be cleaned after the COR has reviewed the service recommendations and sampling results, and has approved the cleaning process to commence. The liquids resulting from the cleaning process shall be appropriately handled and disposed based on the characteristics of the original liquid/ solid in the device.

1.3.1. OWS & Grit Chamber Waste Handling: Non Hazardous Waste.

1.3.1.1. Liquid Waste.

a. Water. Non Hazardous water that has no visible sheen will be pumped out, then transported and discharged into the base’s sanitary sewer by the Contractor. Upon COR approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen. When requested by COR, during discharge of non-hazardous water, the Contractor must provide a one gallon sample from the last one third of discharge.

The truck(s) used for water transport shall be marked as such and shall not be used for any other materials.

b. Petroleum Contaminated Water. Water that is contaminated with petroleum shall have the sheen removed by padding, filtration, etc. and then be transported to the sanitary sewer location at at facility number 919, on Penn ave.. Upon COR and/or CEIE approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen.

c. Petroleum Products. The Contractor will transport recovered non-hazardous petroleum products off-site as off-specification oil to an EPA approved used oil burner owner/operator. The contractor shall submit to the COR within 7 days a record for each shipment of used oil. These records may take the form of a log, invoice, manifest, bill of lading, or other shipping document. Records for each shipment shall include the following information:

1. The name and address of the transporter

2. The name and address of the burner owner/operator

3. The EPA identification number of the transporter

4. The EPA identification number of the burner owner/operator

5. The quantity of used oil shipped

6. The date of shipment

Before the contractor transports the first load of used oil to a burner owner/operator, the contractor will provide to the Contracting Officer and COR a one time written and signed notice from the burner owner/operator certifying that:

1. The burner owner/operator has notified EPA stating the location and general description of the used oil management activities; and

2. The burner owner/operator will burn the used oil only in an industrial furnace or boiler identified in 40 CFR 279.61(a).

1.3.1.2. Solid Waste.

a. Sludges/Solids/Grit Removal and Disposition. Contractor shall contact COR prior to disposal of solids for land treatment facility access and location to spread waste. The contractor shall spread non-hazardous solids on the base’s land treatment facility in an even lift not greater than 4 inches in depth. The contractor shall then till the solids into the underlying soil after every load.

1.3.2. Hazardous Waste Handling. The Contractor shall comply with all applicable requirements of Grand Forks AFB Hazardous Waste Management Plan (HWMP), 319 RW Plan 7042-04. The Grand Forks AFB HWMP can be reviewed at the Grand Forks AFB Environmental Element, 319 CES/CEIE office. Contractor shall transport hazardous waste, as defined in 40 CFR 261, or as defined by applicable State and local regulations, to the designated storage area at Grand Forks AFB, ND. All containers used to accumulate, store, or transport hazardous waste shall be new and unused or certified reconditioned that must have the appropriate U.N. certification and are marked with appropriate information showing they conform to U.N. and DOT standards. All containers shall be free of rust and dents. Containers larger than 55 gallons shall not be used. All containers will be inspected by designated storage area personnel and 319 CES/CEIE prior to turn in to the designated storage area for disposal.

Waste in unacceptable containers, judged by designated storage area personnel or 319

CES/CEIE, shall be over-packed or transferred to appropriate containers by the Contractor at no expense to the Government. The designated storage area will not accept waste that is not properly containerized. Contractor will weigh all drums of hazardous waste prior to turning in. Scales will be made available for the Contractor to use. All hazardous waste shall be properly containerized, accumulated, and stored prior to turn in. Disposal costs of hazardous waste will be funded by Grand Forks AFB. The Contractor must coordinate with 319 CES/CEIE prior to accumulation, storage and transportation of hazardous waste. The Contractor shall not combine petroleum, non-hazardous waste, and hazardous waste together or any combination thereof.

1.3.3. Cleaning of Walls, Ceilings, and Floors. Once the waste has been pumped out, contractor shall remove all remaining sludge and debris. Walls, ceilings, and floors shall be scrubbed or pressure washed if needed to remove debris. The contractor shall obtain water for the execution of this contract at facility B328 or alternate location as directed by COR. If a hydrant is used the contractor shall use a contractor provided backflow preventer.

1.3.4. Returning Device to Operational Condition. Contractor shall refill appropriate devices with a sufficient amount of water to ensure immediate unit operability following waste removal and cleaning.

1.4. ALTERNATE REMOVAL, CLEANING, AND DISPOSAL. The Contractor may submit a cleaning and disposal plan to the Contracting Officer and COR for review and written approval must be obtained prior to implementing new plan if that differs from that which has been stated previously in this section. The submitted plan may make use of specialized equipment or unique methods available to the Contractor but shall not incur any additional cost to the government.

1.5. MAINTENANCE & REPAIR OF OWS & GRIT CHAMBERS. N/A

1.6. Reports The contractor shall provide a monthly report to the COR detailing all work accomplished during the month. All reports shall be submitted by the 5th work day of each following month.

1.7. GREASE TRAPS.

1.7.1. Service. The Contractor shall service all Grease Traps listed in Appendix B according to the frequency given for each device. Based on the servicing, Contractor shall submit a manifest report to include device location, device type, device condition, any service/maintenance recommendations, and all items inspected for each device. The Contractor shall submit all manifest reports to the COR within 14 days the completion of the service event.

1.7.2. Cleaning. Pump out all grease and residues from trap; remove waste build up from trap or pit walls and all associated equipment within the pit. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or recharge water must be higher than lower inlets. Clear all obstructions in inlet/outlet pipes to ensure unrestricted flow followed by treatment of live bacteria. The Contractor shall use live vegetative bacteria in floor drains, and grease traps during the performance of this contract.

These bacteria must not contain solvents, de-greasers, or spore forming bacteria. The product must be certified non-toxic, non-corrosive, non-caustic, and free from Pseudomonas aeruginosa and Salmonella. The bacteria used must have been tested and approved for use by the NDDEQ. Transport all materials from grease traps to an approved off-base storage facility.

Maintenance of traps and lines shall include, but is not limited to, routing, pumping, and cleaning to provide clean, free-running grease trap systems. The Contractor shall respond within 12 hours after being notified by the Contracting Officer or COR of a problem in a building, grease trap, or associated line maintained under this contract. Refer to 1.11. Contractor shall submit a manifest/cleaning report to COR within 14 days of cleaning. Performance shall be in strict accordance with the standards herein and all current local, state and federal regulations.

1.8 Collect and Dispose of Used (cooking) Vegetable Oil

1.8.1. Collection and Disposal. Contractor shall collect and dispose of used vegetable oil from government provided 300 gallon cooking grease containers with secondary containment quarterly.

Contractor shall ensure containers are functional and clean, contractor shall immediately clean any spilled grease during the collection process. Contractor shall respond to service containers within 24 hours of notification by the government that additional collection and disposal is required. Please reference 1.11

1.9. MAINTENANCE & REPAIR GREASE TRAPS. N/A

1.10. SPILLS. The Contractor is solely responsible for immediate (24 hour) containment, cleanup, and disposal of any spills occurring in the performance of this contract. Any damage, to include contaminated soil shall be the responsibility of the contractor to repair and/ or remediate, at no additional cost to the government. Please reference 1.11 Any site where a spill occurs shall be returned to its original condition. All costs incurred by the contractor due to the result of a spill shall be the contractor’s responsibility. In the event of a spill on Grand Forks AFB of any materials involved in this contract, the Contractor must immediately notify the Grand Forks AFB Fire Department by dialing 911 on any on-base phone or (701) 747-6304 from any commercial phone. Contractor shall also notify the Contracting Officer, COR and 319 CES/CEIE of all spills. The Contractor shall provide the following information to the CO, COR and 319 CES/CEIE:

1. Contractor’s name

2. Location of spill

3. Number of injured persons and nature of injuries (if applicable)

4. Substance spilled

5. Source of spill

6. Approximate quantity of spill and current rate of spilling

7. Cause and time of spill

8. Extent spill has traveled

9. Waters which might be affected

10. Any action underway to confine or cleanup the spill.

Spills and subsequent cleanup materials (including soils) as a result from the materials removed during the performance of this contract are to be transported to the LTF for treatment.

Any spills and associated cleanup materials and contaminated soils generated by the contractor (e.g. hydraulic oil or fuel) must be removed from the site and transported off base to an acceptable facility for treatment or disposal at the contractor’s expense. The contractor must restore any and all affected areas to original condition at the contractor’s expense.

1.11. EMERGENCY SERVICE CALLS. Normally, all work will be in accordance with the contractor’s work schedule. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving oil/ water separator systems, grease traps, vegetable oil and grit chambers. In the event that servicing is required outside the contractor’s schedule, the contractor shall begin the service within 12 hours after notification, weekend or holidays included.

1.12. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of Base regulations as well as the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances.

1.13 LAND TREATMENT FACILITY MAINTENANCE, MONITORING AND

REPORTING.

This PWS contract defines the scope of a full range of environmental operations and services activities necessary to meet Air Force and other customer requirements. This PWS defines requirements for the Contractor to conduct Long-Term Monitoring (LTM) and Long-Term Operations (LTO), and evaluation in-place systems at the Landfill Treatment Facility (LTF) as assigned and pursuant to applicable federal, state and local regulatory guidance.

The scope of this contract includes support necessary for groundwater and soil sample collection, analysis, testing, monthly grounds maintenance/tilling (June-Sept) and final reporting on the Landfill Treatment Facility (LTF) at Grand Forks AFB, ND. Specifically, the Contractor shall perform each sampling event between 1 September- 31 October of each year. During each event, the Contractor shall collect one groundwater sample at each of nine (9) monitoring wells and collect seventeen (17) soil samples in accordance with the Base permit. The Contractor shall conduct a minimum of four (4) general grounds maintenance at Grand Forks AFB's LTF that consists of monthly mowing and disking/tilling of petroleum- contaminated soils (PCSs) in accordance with the Performance Work Statement (PWS) and current Grand Forks AFB Land Treatment Permit #0344. The Contractor shall be responsible for the maintenance, monitoring, and evaluation of in- place remedial systems at the LTF. The LTF is located northwest of the Alert Ramp on the west side of the Base. The boundaries of the LTF are designated by the berms situated along the west, north, and east. The south boundary is defined by the southern edge of the access road entering the site.

The Contractor shall perform all sampling activities in the fall season time frame (i.e., October). Additionally, the Contractor shall prepare and submit a draft Annual LTF Report to COR by 31 December for work performed in that calendar year, after which a final Annual LTF Report shall be prepared and submitted to the COR no later than 14 February to ensure timely submittal to the NDDEQ by 28 February of each year. The annual report shall consist of the following information: Completed SFN 58750, Land Treatment Annual Report form (Appendix D), dates the sludge/grit was received/applied, dates the sludge/grit was incorporated (disked or tilled), quantity of sludge/grit received, laboratory results of annual soil and groundwater sampling, samples chain of custody, field sampling forms, and a diagram showing where soil samples were collected.

1.13.1 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes;

Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); American Petroleum Institute (API) Codes;

National Association of Corrosion Engineers (NACE); National Fire Protection Agency (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC);

Uniform Fire Code (UFC); including all changes and amendments in effect on the date of issuance of this contract. It is the Contractor's responsibility to identify and comply with all applicable requirements. In addition, the Contractor shall refer to the current versions of the Department of Defense (DoD) Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing. The following Base-specific documents shall be provided:

• Grand Forks AFB Solid Waste Management Facility Permit #0344 dated April 22, 2024.

• North Dakota Administrative Code (NDAC) Chapter 33-20-09, '"Land Treatment Provisions", Dec 1992.

1.13.2 HAZARDOUS MATERIALS

In the event the Contractor purchases a product that meets the tracking requirements of the Emergency Planning and Community Right-to-Know Act (EPCRA), or its state or local equivalent, or any hazardous material, the Contractor shall provide the appropriate installation office and the COR with any details required by them to accomplish tracking as soon as the acquired products are brought onto a government installation.

1.13.3 POLLUTION PREVENTION

The Contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

1.13.4 SOIL AND GROUND WATER SAMPLE AND ANALYSIS PLAN

Soil Sampling and Analysis Plan: PCS that has been applied in the LTF for remediation is included in a soil sampling and analysis program. The base has historically taken seventeen (17) soil samples annually 1 September- 31 October throughout the LTF from various locations within the

LTF. Specific locations and quantity of samples from a particular application (project) are determined by the volume of soil associated with a given soil application event and subsequent area after application.

A soil sample consists of a composite from three randomly chosen locations within 10 feet of the designated soil sample location. Soil sample depth will be 4-6 inches below surface. Dedicated plastic scoops and gloves are used to collect each soil sample.

Soil samples are analyzed for the following analytes:

• Benzene, toluene, ethyl benzene, and total xylenes (BTEX); method 8021/5035/5030;

• Gasoline-range organics (GRO) as total petroleum hydrocarbon (TPH); method

8015B/OA1; and,

• Diesel-range organics (DRO) as total extractable hydrocarbons (TEH); method

8015B/OA2.

Ground Water Sampling and Analysis Plan: Ground water is monitored annually from nine (9) monitoring wells installed around the LTF perimeter. Ground water levels are measured and water table elevations and well volumes are calculated. Up to three (3) well volumes are removed (less when the monitoring well is purged dry prior to removing the calculated three well volumes) using a dedicated bailer and rope or a low-flow groundwater sampling pump. Ground water appearance

(color, foaming, and odor) during purging will be noted and documented on the field sampling form. After purging the monitoring well, field parameters pH, specific conductance, and temperature are measured and recorded.

Ground water samples are collected in the following order and laboratory analyzed for the following:

• benzene, toluene, ethyl benzene, and total xylenes (BTEX): method 8021/5030;

• gasoline range organics (GRO) as total petroleum hydrocarbons (TPH): method

8015B/OA1;

• diesel range organics (DRO) as total extractable hydrocarbons (TEH): method

8051B/OA2.

Groundwater and soil sampling must be completed in accordance with industry standards to ensure accurate and reliable data. The contractor and field personnel must be proficient in performing monitoring well and soil sampling and should be trained by other experienced field technicians before initiating sampling procedures.

1.13.5 OPERATIONS/MAINTENANCE

The Contractor shall operate, maintain, monitor, and evaluate in-place remedial systems. Activities include, but are not limited to, groundwater sampling and analysis, soil sampling and analysis, and monitoring.

The Contractor shall coordinate schedule for activities with the COR for all projects prior to initial field work.

The Contractor shall provide Grand Forks AFB with tilling petroleum-contaminated soils and general grounds maintenance at the base's land treatment facility (LTF). The LTF is located northwest of the Alert Ramp on the west side of the base. The boundaries of the LTF are designated by the berms situated along the west, north and east. The south boundary is defined by the southern edge of the access road entering the site.

Odors may become strong while tilling. Therefore, Contractor shall include PPE necessary to work in a modified level D environment. Access to the LTF will be between the regular duty hours of the base (0730 to 1600) Monday through Friday, excluding federal holidays.

• The Contractor shall provide monthly tilling of petroleum-contaminated soils (PCSs) during the growing season (NDAC 33-20-09-02.4.d.). Tilling, in the conventional sense of actually using a garden tiller, can be used to accomplish this task. However, a disc, chisel plow, or some other method approved by 319 CES/CEIE would also be acceptable.

o The existing PCSs, consisting of approximately twenty (20) acres and shall be tilled four (4) times during the growing season. PCSs introduced during the growing season shall be tilled as many times that remain in the growing season.

o Material such as concrete, rebar, wood, or other inert construction debris may be present in some of the PCSs requiring tilling. The Contractor shall remove these materials as they become evident from tilling and properly recycle/dispose of them off base.

• Grounds maintenance tasks (mowing) at the LTF shall require the following areas be mowed and maintained four (4) times each year: (growing season, June- Sept). Grounds shall be mowed to not exceed 11”.

o All berms, including the boundary berms and all interior berms;

o Areas not utilized for soil remediation or tilled within the boundaries;

o An additional twelve (12) feet beyond the berms and LTF road;

o A five-foot radius around each of nine monitoring wells (MW); and, o Twelve (12) feet around the gate and entrance sign.

2.0 SERVICE DELIVERY SUMMARY.

Performance Objective PWS Reference Performance Threshold Comply with government and commercial standards, and Federal, State, and local regulations.

Para. 1.1. 0 Deficiencies Permitted

Submit inspection reports. Para. 1.2.1. Submit reports within 14 days as requested by COR

Device sampling. Para. 1.2.2. One liquid and one solid sample from each device, within 30 days of COR’s request

Submit sampling results report

Para. 1.2.2.e. Within 30 days of COR request.

Device cleaning. Para. 1.3. OWS & G.C.

Para. 1.7.2 Grease Traps

Excellent: 0 defects Satisfactory: 2 defects Unsatisfactory: 4 defects

Provide documentation of device cleaning.

Para. 1.3.3. OWS Para. 1.7.2 Grease Traps

Within 30 days of the cleaning

Waste removal, transportation, and disposal.

Para. 1.3 Adhere to GFAFB Hazardous Waste Management Plan, CFR 261, and applicable State and local regulations

Submit record of waste shipment.

Para. 1.3.1.1.c. submit within 7 days with burner signed notice

Containment, cleanup, and disposal of any spills.

Para. 1.10. 24 hour cleanup

Emergency on call service. Para. 1.11. respond within 12 hours of notification.

Land Treatment Facility mowing and sampling

Para1.13.4, Para1.13.5 Submit sampling reports within 30 days of receiving them.

Annual LTF Report Para. 4.1., 1.13 Draft Report by Dec 31st Final Report Feb 14th

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide the following equipment, materials, and services.

Facilities: None

Equipment: None

Materials: The Government will provide (upon request) the Contractor all service history and maintenance records available for each device.

Services: The Government will provide reasonable quantities of all electrical power and water in all facilities to be serviced under this contract. The authorized water source is at bldg. 497 or as directed by COR.

Emergencies: Phone number is 911 for police, fire, and medical emergencies.

4.0 GENERAL INFORMATION.

4.1. DEELIVERABLES. The following schedule lists the deliverables that shall be submitted to the Contracting Officer or COR as applicable. Prior to pumping any waste, the Contractor shall be required to submit to the COR a proposed work schedule to permit Government inspection at the work site while work is in progress. The proposed work schedule shall include date(s), time(s), and list sequential pumping by facility number(s). The Contractor shall not be allowed to begin work until his work schedule has been approved.

Deliverable Description Deliverable Time Frame

DELIVERABLES TO CONTRACTING OFFICER

(CO)

Approval of Testing Laboratory ----------------------------- Within 5 days of receipt of award Certificate of EPA Registration ------------------------------ Within 5 days of receipt of award Permit to Treat/Dispose/Recycle Waste and Used Oil ---- Within 5 days of receipt of award DOT License --------------------------------------------------- Within 5 days of receipt of award Personnel Qualifications -------------------------------------- Within 5 days of receipt of award Site Safety Plan ------------------------------------------------ Within 5 days of receipt of award Proof of Insurance Coverage for hazardous transport ---- Within 5 days of receipt of award

DELIVERABLES TO COR

Service Records As required

Pumping Log --------------------------------------------------- At the end of each month (once pumping begins)

Analytical Laboratory Results for Samples ---------------- 30 days after samples are taken and before pumping can start

Tabular Designation of Waste ------------------------------- 30 days after samples are taken Inspection Report ---------------------------------------------- Within 14 days after Inspection Monthly Work report ------------------------------------------ By the 5th workday of the following month Cleaning Report ------------------------------------------------ Within 14 days of cleaning Used Oil Shipment report ------------------------------------ Within 14 days of shipment

Manufacturer’s Data or Owner’s Manual of Pump Trucks Prior to initial pumping of waste

(states intended design use, capability, and capacity) -----

Sludge and Liquid Quantities Pumped as Certified by Disposal Facility ----------------------------------------------and before new equipment is used

14 days after waste disposal

Annual LTF Report .............................. Draft Report by December 31 Final Report February 14

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by COR(s) to monitor performance to ensure services are received. The government COR will evaluate the contractor’s performance through intermittent on-site inspections, review of records, reports, logs, or by any means IAW the PWS. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates.

4.3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Oct 2018), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. No contract maintenance shall occur during the hours before 7:00 A.M. and not after 5:00 P.M. on Mondays through Fridays, and none on weekends unless approved by the Contracting Officer or COR.

4.5. Recognized Holidays. The contractor is not responsible to provide normal service on the following days:

New Years Day, Martin Luther King Day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Emergency services can be expected at any time.

4.6. BASE ENTRY PROCEDURES AND AIRFIELD SECURITY REQUIREMENTS:

4.6.4. Minimum Security Requirements (All Areas Including Base Entry).

4.6.4.1. Sponsoring Squadrons for approved contracts with more than 10 employees will submit a Large Volume Issuance Request (LVIR) to the Pass and Registration office no later than 10 days prior to the contract start date.

4.6.4.1.1. LVIR MUST include the following: employee full name, driver’s license state/number, social security number, date of birth, country of citizenship, contract start/end date, authorized day/times for base access, authorized locations, and sponsors contact information.

4.6.4.1.1.1 Contractors and employees that are foreign nationals must undergo additional background checks and processing before being issued a visitor's pass. This includes all non-U.S. citizens who hold a foreign passport and are not a U.S. permanent resident.

4.6.4.1.1.2. Foreign nationals must submit a temporary worker visa that has been approved by the United States through the sponsoring squadron to the Pass & Registration office no later than three days in advance for processing.

4.6.4.1.1.3. All Foreign Workers will have ESCORTED access and must always remain with the sponsor while on the installation. Request for UNESCORTED access can take up to 15 additional days to receive approval.

4.6.4.2. Sponsoring Squadrons for approved contracts with less than 10 employees will submit a properly filled out Standard Forms 74s for each employee to the Pass and Registration office no later than three days prior to the contract start date.

4.6.4.3. Upon completion of the screening process, Pass and Registration will notify the Sponsoring Squadron of the results.

4.6.4.3.1. Approved contractor and employees will then be notified to pick up their DBIDS card (visitor pass) from the Main Visitor Control Center and/or the Commercial Visitor Control Center no earlier than 24 hours prior to the contract start date.

4.6.4.3.2. Denied contractors and employees that are deemed ESSENTIAL to the completion of contract may present factors in extenuation, mitigation, or defense in a rebuttal packet to the sponsoring squadron. Only official police/court documentation will be accepted for proof of severity or disposition.

4.6.4.3.2.1. Sponsor’s squadron will submit the rebuttal requests through their Chain of Command to the Visitor Control Center. Rebuttal requests are reviewed and considered by the 319th Mission Support Group and/or 319th Reconnaissance Wing Commander for final determination.

4.6.4.4. Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

4.6.4.5. All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

4.6.4.6. Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

4.6.5 Information Protection

4.6.5.1 The security manager for the Sponsoring unit (i.e LRS, CE ect.) will determine individual requirements for contractor personnel to have a background check.

4.6.5.2 If a National NACI is determined to be required by the security manager, the security manager will coordinate the check with the wing Information Security Office.

4.6.6 Anti-Terrorism (AT)

4.6.6.1 All contractor employees requiring access to any Federally controlled facility and logical access to Federally controlled information systems except for “national security systems” as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Antiterrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The AT coordinator for the customer unit (319 CES) is responsible for coordinating this training. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officers Representative (COR) with a copy furnished to the Contracting Officer. The Certificates are valid for one year;

therefore, training shall be completed every year for the duration of the contract.

4.6.6.2. Unit anti-terrorism managers will be responsible for organizing this level 1 training.

4.6.7 OPSEC

4.6.7.1 General. Contractors who have access to mission critical information require a general knowledge of threats, vulnerabilities and their responsibilities associated with protecting critical information. This is accomplished through initial and annual OPSEC training. Standardized AF OPSEC awareness training located on the AF Advanced Distributed Learning Service (ADLS) is the baseline training required for all personnel. Organization specific training will be provided in addition to this training to ensure all personnel in the Air Force are aware of local threats, vulnerabilities and critical information unique to their duty assignment.

4.6.7.2. OPSEC the customer units Coordinator will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract.

4.6.7.3. If it is determined that a contract document contains critical information and/or indicators associated with the performance of the contract, the requesting organization will develop an OPSEC Plan to protect the critical information and/or indicators associated with the contract from cradle to grave.

4.6.7.4. The requesting organization will work with Unit OPSEC coordinators to ensure contractors who require access to critical information receive computer-based OPSEC awareness training (CBT) and understand requirements to protect the critical information and/or indicators. The OPSEC Awareness for Military Members, DoD Employees and Contractors GS130.16 course is available at the Center for Development of Security Excellence (CDSE), Defense Counterintelligence and Security Agency website: https://www.cdse.edu/Training/eLearning/GS130/

4.6.7.5. DoD Contractors with OPSEC requirements within a contract must ensure employees receive OPSEC training as specified in the contract. Accomplishment of training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission critical information will not be allowed until OPSEC education has been completed and documented.

Work In Controlled/Secured Areas. The contractor will be escorted into controlled secured areas.

4.7. Performance of Services during Crisis Declared by The President and or Secretary of Defense. N/A

4.8. Special Qualifications. Flight line/Base Operations drivers Training. Vehicle operators who will need to perform duties on the airfield shall be required to be flight line authorized. To do this, the Contractor shall obtain AF Form 171’s from the COR, fill out one for each operator, and return to the COR. The operators will then be scheduled for government provided training. Operators will not be allowed to operate equipment on the flight line without this training. Non-trained operators are not a basis for claims or non- performance.

Each day, before driving on GFAFB flight line, each contractor vehicle operator shall report to the Chief, Airfield Management, in Bldg. 528, to receive driving instructions and passes as required. The contractor is responsible to ensure all employees posses required licenses for operating all equipment used in execution of this contract.

4.9. Reductions to contract price for non-performed, defective services, or late service. Shall be determined by the contracting officer individually as applicable to each instance at time of occurrence.

https://www.cdse.edu/Training/eLearning/GS130/

4.10 ACC Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

4.11 Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.12 Contractor Access to Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid REAL ID, current vehicle registration, valid vehicle insurance certificate, and a base pass/letter to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFPD 31-1, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

4.13 Common Access Cards (CAC) for Contractor Personnel

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

4.14 ELIMINATION OF USE OF CLASS I OZONE DEPLETING

SUBSTANCES (ODS) (a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R- 500, R-501, R-502, and R-503; and http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

5.0 APPENDICES.

A. Technical Drawings & Maps

B. Workload Estimates

C. Sampling Parameters

APPENDIX A

TECHNICAL DRAWINGS & MAPS

Oil/Water Separators

- Water \

Facilitv #: 303 Device Tvoe: Oil/Water Seoarator Location: At southwest corner of Building 303 in grass covered area. (See Back of This Sheet\ Outfall: Sanitarv Sewer Area/Function(s) Served:

Floor drains in Refueler Maintenance, Building 303.

Diagram:

Phvsical Condition: Fair I Ease of Access: Good Recommendation/Comment(s):

The separator has only one access manhole or port making it difficult to determine its construction, function, and condition. At the time of inspection (10/10/96) ii did not need servicing. The collected grits and sludges (about 1" thick) were most likely contaminated with oils and greases from odors, sheens and residues observed.

This separator most likely only requires servicing once every other year as it is does not see a great amount of use.

Tog View To Waste Oil To Sanitary Tank Sewer

L .... J

T-shaped ...... ,} Inlet Pipe

Inlet

Elevation t i,-

I

Normal

T-shaped Inlet Pipe Inspection Hatch l End View

Oil Skim Device

Slud�

T 1s" \ �

Surface r' �

\, -6'

6" Inlet to -4' ·I Separalt11 �

Note - Drawing not to scale.