Attachment 01 - BFL ATCT Elevator Performance Work Statement.pdf

Federal Aviation Administration

Bakersfield (BFL ATCT) Elevator

Performance Work Statement

Prepared by:

Alonzo Perez

Mechanical Engineer

AJW-2W15F

DIVISION 1

GENERAL REQUIREMENTS

1-1.0 BACKGROUND:

The elevator is a basement set-up with machine room located at the 1st floor (terminal landing).

The elevator was partially modernized sometime in 2010 to comply with the ASME A17.1-2007.

All keys required for various elevator operations (fire service, hoist way access, service cabinet in the elevator cab, machine room) was on-site and readily available. Some of the equipment is obsolete and replacement components, will become harder to procure.

1-2.0 SCOPE OF WORK:

The contractor shall perform an assessment followed by a modernization (alteration) of the elevator and elevator components in accordance with the latest edition of the American Society of Mechanical Engineers (ASME) A17.1 “Safety Code for Elevators and Escalators” to maximize the life expectancy of the elevator plant.

Elevator modernization and maintenance includes but are not limited to the following:

• Reprogram elevator phone to ring to a number that is answered 24/7 for emergency response, not by a recording.

• Repair the emergency light in the elevator cab for proper operation

• Repair the service cabinet keyswitch and stop keyswitch for proper operation.

• Replace the worn guide shoes in the MCE ELGO landing system to reduce noise and improve performance.

• Service all drive, overhead, deflector sheaves

• Replace Control system (elevator controller)

• Drive machine: machine/motor/brake/hoist ropes

• Governor (governor rope, tension sheave, rope)

• Door operator and related door equipment (door operator, door reopening device, car and hoistway door rollers, pick-up roller assemblies, car clutch, hoistway door interlocks, car gate lock, door closer [spirators], door gibs [guides]

• Signal fixtures (hall stations, car operating panel, car riding lantern, hall position indicators)

• Retain car safeties; clean, refurbish and test with full load.

• Related equipment:

o Retain seismic device in the machine room, test for proper operation.

o Check seismic derailment device (ring and string) for proper operation.

o Retain car-top electrical hatch switch, test for proper operation.

o New car-top inspection station.

o New traveling cable and hoistway wiring. New hoistway wire and traveling cable with 10 - 15% spares.

o Provide all deflector sheaves with new.

o New car and counterweight roller guide shoe assemblies.

o New secondary brake for ascending car overspeed unintended car movement protection.

o Structural calculations stamped by California Structural Engineer reflecting new machine design and engineering.

o Operation and Maintenance Manual with wiring diagrams provided in the machine room upon completion of modernization.

• Work by Others: Fire system and electrical upgrades, as needed. Requires dedicated 110 VAC car lighting circuit

• Cab interior upgrade – new fire-rated laminate wall panels, cab ceiling, and handrail

1-3.0 PROJECT LOCATION:

Bakersfield (BFL) TOWB 1547 Boughton Dr, Bakersfield, CA 93308

1-4.0 WARRANTY:

The Contractor shall warrant all materials, equipment and labor for all work performed under this contract. This warranty shall be for a period of one calendar year beginning upon the date of contract acceptance inspection (CAI). The warranty shall be unconditional and the Contractor shall furnish all labor and materials required to repair or replace defective or failed portions of the contract work. Warranty repair work shall be performed in the same manner as new work in accordance with the technical requirements of this specification. Any warranty repairs shall be completed by the Contractor within a maximum of 24 hours after notification by the Government for any failure which causes a mechanical system to be inoperative. Other failures or defects which have no operational impact to the facility shall be corrected within a maximum of 15 calendar days after notification by the Government. The specific items of work performed under warranty shall then themselves be unconditionally warranted for a period of one calendar year beginning upon the date of completion of the repair work.

The Contractor shall guarantee that each piece of apparatus shall have a capacity or performance of not less than that specified or indicated on drawings, when the apparatus is operating under specified design conditions.

1-5.0 SUBMITTALS:

Within fourteen (14) calendar days after the date of contract award, the Contractor shall submit to the RE a list of all materials and equipment to be used under this contract. This list shall include a brief description of the materials or equipment, the name of the manufacturer, and the model or type number.

The use of brand name with, or without, an or approved equal statement following the purchase description in this specification or on the project drawings is intended to promote competition by encouraging the offering of products that are equal in all material respects to the brand name products cited in such descriptions. The reference by brand name does not indicate a preference for the products mentioned but identifies a product known to furnish the quality and characteristics that meet the requirements of this specification. All characteristics of a specified brand name product which are essential to the Government are described in this specification or on the project drawings. The Contractor shall obtain product literature from the manufacturer of the specified brand name product to determine its general quality and functional characteristics and shall use that information in making any desired substitutions.

Where the Contractor elects to use the manufacturer and model number specified herein, no further technical information or shop drawings need to be submitted. Where the Contractor desires to utilize the products of another manufacturer or where no make or model is specified, a complete set of shop drawings and descriptive literature shall be submitted. Contractor shall submit three (3) copies of descriptive literature, shop drawings, and/or samples to the RE for approval for any item he wishes to submit as equal to the brand name(s) as specified.

Information shall be submitted within fourteen (14) calendar days after the date of contract award and shall include, but not be limited to the following, where applicable:

(1) Elevator parts, material and equipment.

(2) Controls.

(3) Electrical equipment.

Shop drawings shall include manufacturer's catalog data and certified capacity data. Information submitted shall be complete to enable the item to be evaluated from an engineering viewpoint and shall be sufficient to show compliance with this specification.

The project drawings are designed for the particular manufacturer and model specified.

However, where required to show specific details of equipment interface, attachment, support, wiring, etc., the Contractor shall provide any additional shop drawings or descriptive literature for any equipment, including that specified, as required by the RE.

The Contractor shall carefully select equipment and materials, furnish shop drawings and other documentation required above, place and confirm orders for equipment and materials, and schedule all delivery dates in a manner which conforms with the performance time and advance acquisition time allotted by this contract.

Notice-To-Proceed with on-site work will not be granted until the Contractor certifies to the Contracting Officer that all required materials and equipment, as approved by the Government, are in his possession and ready for installation.

1-6.0 PERFORMANCE TIME:

The Contractor shall be required to commence work under this contract within one day after the date of Notice-To-Proceed, prosecute the work diligently and complete the entire work ready for use no later than 8-12 weeks after the date of Notice-To-Proceed.

Prior to the effective date of the Notice-To-Proceed with on-site work, a maximum of 16-20 week lead time after the date of Contract Award will be allowed to obtain the required materials and equipment. All shop drawing submissions shall also be accomplished during this lead-time.

The time required from submission of shop drawings to approval by the Government will not be included in the above specified lead time. Notice-To-Proceed with on-site work will not be granted until the Contractor certifies to the Contracting Officer that all required materials and equipment, as approved by the Government, are in his possession and ready for installation. The Contracting Officer will coordinate the Notice-To-Proceed date with the Contractor to ensure his ability to commence work upon that date.

1-7.0 WORK SCHEDULE:

All work shall be scheduled for 8 hours work shift, performed between the hours of 7:00 AM to 5:00 PM, and not to exceed 40 hours per week. If conducive to the local FAA facility, then FAA contemplates the use of multiple shifts. Alternate work schedules such as 10 hours per day for 4 days per week or more than 8 hours of work per day shall be approved in advance by the Resident Engineer. No work shall be scheduled or performed on Saturdays, Sundays or Federal holidays.

1-8.0 AVAILABILITY OF UTILITIES:

Water is available for the Contractor’s use.

Electricity is available for the Contractor’s use.

Sanitary facilities are available for the Contractor's use at Government expense and escorted.

Public telephone service is not available for the Contractor's use at the project location. It is suggested that the Contractor furnish his personnel with electronic paging equipment, cellular telephones or make other arrangements to maintain communications. The Government will not be responsible for receiving telephone calls, taking messages or contacting Contractor personnel to deliver messages.

Trash removal shall be the Contractor’s responsibility. Furnish appropriate waste receptacles and service to pick-up and transport all waste material to an approved commercial dump or waste processing facility. Trash must be collected and no loose debris at the end of work shift.

1-9.0 PERFORMANCE OF WORK BY CONTRACTOR:

The Contractor shall accomplish a minimum of 85% of the contract work by personnel employed by his own organization.

1-10.0 PRECONSTRUCATION CONFERENCE:

Prior to the start of construction, it is required the contractor and FAA personnel conduct a preconstruction meeting to discuss project implementation. Contractor’s Project Manager must be in attendance as well as any personnel who will be involved in decision making for the duration of project. Safety requirements will be reviewed to discuss site specific health and safety procedures. All potential hazards and mitigation information will be clarified. The government representatives will comment on submittals and project plans to then proceed for approval.

1-11.0 SECURITY REQUIREMENTS:

Contractor must follow all BFL Airport security procedures. Daily badging and escorting is required.

Contractor may use necessary facility water, electricity and rest rooms under escort.

1-12.0 SITE VISIT:

Interested bidders may make arrangements to visit the site by contacting:

Bakersfield (BFL) TOWB 1547 Boughton Dr, Bakersfield, CA 93308

James Kofahl BFL SSC Coordinator Office: (661) 948-9597 Cell: (760) 427-8517

Bakersfield (BFL) TOWB SSC Tech Robert Ramey Cell: (661) 205-9381

Alonzo Perez Engineering Services Cell: (424) 304-4393

1-13.0 LIST OF PROJECT DRAWINGS:

Bakersfield, California Air Traffic Control Tower Facility As-Built Drawings – For Reference Only (Field Verify)

Number Title

WP-D-601-40104-OHSHA-E1 ELECTRICAL LEGENG & FIRE

ALARM RISER DIAGRAM

DR-WE-D-601-40104-4-A-7 LOW ACTIVITY RADAR

BUILDING SECTIONS

1-14.0 WASTE MANAGEMENT:

Contractor must comply with all federal, state and local waste regulations of the disposal of all waste. A waste disposal plan must be prepared for any transporting, storing and/or location. It is encouraged that any recyclable material be handled appropriately.

1-15.0 WORK SITE AREA:

Keep a clean and well maintained work area indoor and outdoor. All debris and waste must be cleaned and properly disposed of at end of daily work and prior to final inspection

1-16.0 INSPECTION:

A final inspection will be conducted by qualified personnel that the project has met all requirements and specifications. The inspection will verify that all purchased components perform to manufacturer’s requirements as well as all cleaning and verification called out in statement of work is satisfactory. In the event that observations indicate inadequate or improper work the inspector shall contact the contractor’s Quality Control Manager or the designated contractor assigned to correct issue.

1-17.0 GENERAL NOTES:

1. Request contracting bid walk

2. Request License Mechanical contractor for installation.

DIVISION 2

CONSTRUCTION REQUIREMENTS

1.0 SCOPE:

The contractor shall perform an assessment followed by a modernization (alteration) of the elevator and elevator components in accordance with the latest edition of the American Society of Mechanical Engineers (ASME) A17.1 “Safety Code for Elevators and Escalators” to maximize the life expectancy of the elevator plant.

Elevator modernization and maintenance includes but are not limited to the following:

• Reprogram elevator phone to ring to a number that is answered 24/7 for emergency response, not by a recording.

• Repair the emergency light in the elevator cab for proper operation

• Repair the service cabinet keyswitch and stop keyswitch for proper operation.

• Replace the worn guide shoes in the MCE ELGO landing system to reduce noise and improve performance.

• Service all drive, overhead, deflector sheaves

• Replace Control system (elevator controller)

• Drive machine: machine/motor/brake/hoist ropes

• Governor (governor rope, tension sheave, rope)

• Door operator and related door equipment (door operator, door reopening device, car and hoistway door rollers, pick-up roller assemblies, car clutch, hoistway door interlocks, car gate lock, door closer [spirators], door gibs [guides]

• Signal fixtures (hall stations, car operating panel, car riding lantern, hall position indicators)

• Retain car safeties; clean, refurbish and test with full load.

• Related equipment:

o Retain seismic device in the machine room, test for proper operation.

o Check seismic derailment device (ring and string) for proper operation.

o Retain car-top electrical hatch switch, test for proper operation.

o New car-top inspection station.

o New traveling cable and hoistway wiring. New hoistway wire and traveling cable with 10 - 15% spares.

o Provide all deflector sheaves with new.

o New car and counterweight roller guide shoe assemblies.

o New secondary brake for ascending car overspeed unintended car movement protection.

o Structural calculations stamped by California Structural Engineer reflecting new machine design and engineering.

o Operation and Maintenance Manual with wiring diagrams provided in the machine room upon completion of modernization.

• Work by Others: Fire system and electrical upgrades, as needed. Requires dedicated 110 VAC car lighting circuit

• Cab interior upgrade – new fire-rated laminate wall panels, cab ceiling, and handrail

The contractor shall provide full-service maintenance warranty, inspection and testing of the elevators as required by ASME A17.1 and at the minimum interval specified in Appendix N of ASME A17.1 or the authority having jurisdiction (AHJ).

2.0 ADDITIONAL REQUIREMENTS FOR MODERNIZATION:

A. Electrical, grounding and bonding work shall comply with the latest edition of FAA Specification 1217 “Electrical Work Interior” and FAA STD 019 “Lightning and Surge Protection, Grounding, Bonding and Shielding Requirements for Facilities and Electronic Equipment”.

B. Fire Alarm Control Panel: The Contractor shall be responsible of connecting and interfacing the new elevator equipment (i.e. controller) with the fire alarm panel and shall assure compatibility between them. Contractor shall be responsible of any required upgrades to the fire alarm panel required for compatibility. Contractor shall comply with all codes and requirements in accordance with NFPA 72 “National Fire Alarm and Signaling Code”.

C. Temperature and Humidity: The Contractor shall insure proposed modernization complies with ASME A17.1 Section 2.7.9.2 Temperature and Humidity. It shall be the contractor’s responsibility to assure that all equipment is installed in an environment suited for its optimal operation in accordance with its Manufacturer’s specifications.

When required, the Contractor shall be responsible for any modifications or additions to the HVAC system as required for compliance.

D. Communication Devices: The Contractor shall be responsible for the telephones, telephone lines, intercom devices and programming of telephone instruments within the hoistway as required to meet ASME A17.1 or by the authority having jurisdiction.

E. Modernization of the elevator shall include elevator cab finishes including ceiling, LED lighting, wall panels, handrails and flooring with similar or equal composition. The replacement materials must be approved by the FAA prior to modernization. All elevator cab finishes must meet the requirements of ASME A17.1 and all other codes included in the solicitation and this PWS. Elevator finishes must comply with NFPA 101 class A or B flame spread rating.

F. Elevator Monitoring: After completion of the modernization efforts and after the elevator has been turned back over for use by FAA personnel, the contractor shall be required to have at least one technician on site for 5 businesses days, 1 work week, Monday through Friday, during standard operating hours, to perform “elevator monitoring” quality control duties. Each facility’s standard operating hours can be found on the location specific Elevator Information Sheets. It is the FAA’s intent to have the technician consistently operate the elevator throughout the businesses day to ensure all applicable adjustments are completed.

G. The Contractor’s proposal shall include responding to unscheduled and/or emergency service calls 7 days per week, 24 hours per day as part of the warranty period including service calls required due to external circumstances such as power spikes or interruptions.

H. The contractor shall, provide 24 hour emergency elevator telephone monitoring services during the warranty period. The monitoring service shall be capable of recording all calls and, when requested, provide the recorded transcripts.

I. The Contractor shall be responsible for the coordination and compliance of the requirements of the AHJ and for the cost of any permits, fees, and independent third party inspections.

J. Elevator Brake Shoes – Contractor shall assume the existing elevator brake shoes contain asbestos and shall handle them in accordance with all applicable regulations.

3.0 PERSONNEL REQUIREMENTS:

The Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers, places, and times as may be required to fully meet the contract requirements.

4.0 ELEVATOR MODERNIZATION WORKING HOURS:

All scheduled contract work shall be accomplished as to minimize the time the elevator is out of service which may include working multiple shifts.

5.0 SUBCONTRACTS:

SUBCONTRACTS All subcontracts must be in writing and conform to all the provisions of this contract. The Contracting Officer (CO) may request to approve in writing the use of subcontractors before they perform any work under this contract.

6.0 CONTRACTOR CONDUCT:

All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all applicable laws, rules, regulations and security clearances.

7.0 ACCOUNT REPRESENTATIVE:

The Contractor shall assign an individual to work directly with the Contracting Officer. This individual will be responsible for all matters pertaining to the contract requirements.

8.0 WARRANTY REQUIREMENTS:

A. The contractor shall assume responsibility for full-service maintenance warranty upon completion of the modernization for a period of one (1) year.

B. Subject to the capability of the equipment, the Contractor shall ensure that the original operating criterion is maintained at all times for each elevator including but not limited to:

(a) Maximum capacity in pounds

(b) Rated speed in feet per minute

(c) Performance time measured brake to brake

(d) Door operation

(e) Traffic handling capabilities

(f) Service call response time not to exceed 2 hours

(g) Smooth and quiet ride quality

(h) Software and controls

(i) Lighting and safety controls

C. A down-time percentage for each elevator less than three percent (3%) per year based on 365 days/24 hours per day, or as otherwise proposed by the successful offeror and accepted by the Federal Aviation Administration (FAA) at the time of award

D. Less than or equal to one (1) unscheduled outage calls per quarter, per elevator.

E. Timely response to outages not exceeding one hour.

9.0 MAINTENANCE CONTRACT COMPLIANCE AND STIPULATIONS:

A. Maintenance performance is measured under three criteria, Operational Availability per quarter, the number of Unscheduled Outages per quarter, and prompt response time to unscheduled outages. If maintenance performance does not meet the stated requirements for either the operational availability or the allowable number of unscheduled outages, payment or a portion of the payment for the quarterly maintenance service shall be forfeited for that quarter. The stated requirements for the Operational Availability and maximum number of unscheduled outages is as follows:

1. Operational Availability of 99% or greater per quarter pertaining to the maintenance contract

2. Less than or equal to one (1) unscheduled Elevator Outages per quarter pertaining to the maintenance contract

B. Basis for Forfeiture of Payment

1. Operation Availability

If the cumulative unscheduled outage duration time exceeds 3% in any given quarter, a 25% forfeiture of the quarterly maintenance payment will be incurred. Then for every half a percent (.5%), or approximately 11 hours, of additional unscheduled outage time, an additional 25% forfeiture of the quarterly payment will be incurred until the entire quarterly payment is forfeited.

100% – 99%* Operational Availability – Contractor receives full quarterly payment 99.0% < 98.5% Operational Availability – Forfeit 25% of quarterly payment 98.5% < 98.0% Operational Availability – Forfeit 50% of quarterly payment 98.0% < 97.5% Operational Availability – Forfeit 75% of quarterly payment Less than 97.5% Operational Availability – Forfeit 100% of quarterly payment

*The minimum standard for Operational Availability may be higher if proposed by the successful offeror and accepted by the FAA at the time of contract award.

2. Unscheduled Outages

If the number of unscheduled outages exceeds one (1) in a given quarter, then every additional unscheduled outage results in a 25% forfeiture from the quarterly payment.

One or more unscheduled outages above the maximum unscheduled outage limit will result in a 100% forfeiture of the quarterly payment.

3. Operation Availability and Outages Combination

The forfeiture of portions of quarterly payments due to both a failure to meet the Operational Availability or Unscheduled Outage requirements are cumulative and can result in a complete forfeiture of quarterly payments. Therefore, if a portion of the quarterly payment is forfeited due to a shortage of Operational Availability, an additional portion of the quarterly payment may also be forfeited due to an excessive number of Unscheduled Outages.

Performance Objective Performance Threshold Annual Inspection and Certification 100% as required by ASME 17.1 Perform preventive maintenance as scheduled and unscheduled/emergency calls

Operational Availability of 99% or greater per quarter

Unscheduled Outages Less than or equal to one (1) per quarter

Maintenance records updated upon completion of service

100% after each service call or scheduled service event

Reports submitted within 5 business days 100% submittal after each service call Provide as–built drawings Within 30 days of completion of modernization or repair work.

Unscheduled/Emergency calls 100% response time as specified in each location’s

Elevator Information Sheet

10.0 HOUSEKEEPING:

A. The Contractor shall take all necessary precautions, to safeguard and protect all FAA property with which the Contractor comes in contact while performing the contract work.

B. All machinery exterior and equipment parts shall be have a factory applied painted finish.

C. The machine room and pit floors shall be painted with material approved by the COR.

D. The Contractor shall maintain all building space and any FAA-owned equipment the Contractor is authorized to use, in a neat, clean, orderly, and working condition at all times.

E. All machine rooms, hoist ways, pits, elevator equipment, and landing sill grooves shall be kept clean, free of dust, dirt, grease, oil, and foreign debris.

F. The Contractor shall keep Material Safety Data Sheets (MSDS) on file with the on-site COR, for all materials it uses.

G. The Contractor shall use reasonable care to minimize the generation of waste, and shall properly dispose of all waste off site. Any waste generated in the course of maintenance at a minimum shall be removed from the site daily.

H. The Contractor shall use reasonable care to minimize the risks its work poses to the environment, the customers, the general public, and the contract employees.

11.0 QUALITY CONTROL PROGRAM:

A. The Contractor shall perform to the standards as contained in the contract documents and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified. This shall include a maintenance control program as specified in the latest edition of ASME 17.1.

B. At least quarterly, the Contractor shall schedule a telephone conference to review the maintenance and performance of the elevators with the Contracting Officer.

C. One year after modernization, the Contractor shall survey/assess the elevator units to verify that they conform to the specifications and the other provisions of the contract. At the conclusion of the survey, the Contractor shall provide the FAA representative a copy of the equipment assessment report and performance evaluation for each individual unit covered by this contract. The report shall indicate all repairs and upgrades as well as general condition and cleanliness of each unit.

D. In keeping with environmental protection as well as ASME A17.1 requirements, the contractor shall immediately notify the CO and COR in writing and email of any indication of underground oil seepage which may be attributed to a leaking underground hydraulic cylinder.

12.0 EQUIPMENT CHANGES:

The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, safety mechanisms, wiring, or controls outside of the contractual terms and conditions without written authorization from the Contracting Officer. If the Contracting Officer authorizes changes, the Contractor shall develop and/or make appropriate revisions to the elevator drawings and/or specifications and provide a copy to the FAA.

All improvements and/or changes shall be documented by the Contractor during the term of this contract and shall become and remain the property of the FAA. Contractor shall provide updated as-built drawings within 30 calendar days of the completion of modernization or major repair work.

13.0 QUALIFICATIONS OF CONTRACT EMPLOYEES:

Elevator Maintenance Technicians

A. Qualifications. The personnel employed by the Contractor shall be capable employees, trained and qualified in elevator maintenance and repair work.

B. Licenses. Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities shall have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed.

14.0 SUPPLIES, MATERIALS, AND EQUIPMENT:

A. Furnished By The Government – NONE – See note below.

Note: When requested by the Contractor, the FAA will provide a copy of the drawings and specifications (if available) for the elevators. The Contractor shall keep these documents at the work site. When the contract expires, these documents must be returned to the Contracting Officer’s Representative (COR).

B. Furnished By The Contractor

1 The Contractor shall provide all labor, supplies, materials, repair or replacement parts, tools, and equipment (including but not limited to diagnostic tools and/or equipment, computer hardware and/or software, including monitor displays, and/or standalone security systems installed by the elevator manufacturers) as necessary to perform the work specified in this contract efficiently and effectively.

2 All parts replaced under the provisions of this contract shall be from the original equipment manufacturer, manufactured to OEM or equal specifications as approved by the CO.

3 Submittals: After the award of the contract, but prior to the physical start of the modernization, the contractor shall submit drawings, layouts, shop drawings, manufacturer’s data, information related to the modernization and personnel qualifications to the FAA for informational purposes.

15.0 INSPECTIOND AND TESTS:

A. Maintenance and Repair Inspections by the FAA. The FAA reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained. The Contractor shall complete any repairs or deficiencies specified in the inspection report within 30 calendar days. Deficiencies not corrected within the given timeframe may result in the withholding of payments. When all listed deficiencies have been corrected, the Contractor shall sign and date the inspection report and return it to the CO. At its discretion, the FAA may then re-inspect the work.

B. Safety Deficiencies. If any condition is disclosed which constitutes a safety hazard to either elevator passengers or equipment, that unit shall be removed from service immediately. After corrections have been made, verified safe and reported to the onsite personnel, the subject unit shall be placed back in service. A copy of the report shall be provided to the COR.

C. Scheduling. The Contractor shall schedule at a time mutually agreed to and confirmed in writing in advance and conduct elevator inspections as required in the

ASME A17.1. The Contractor shall accompany the inspector during each inspection at no additional cost.

D. Testing. The Contractor shall perform all elevator tests required by the latest edition of the ASME A17.1, including Firefighters Service. Any damage to the elevator equipment caused by any such test shall be repaired by the Contractor at no additional cost to the FAA. At its discretion, the FAA may have representatives present to witness any or all such tests. In addition to the requirements stated in ASME A17.1 for the Category 5 test of safeties at rated load and rated speed, the Contractor shall:

1. Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight.

2. Make all adjustments required to ensure that the safety devices perform their intended function as designed.

E. Contract Close-out Inspection.

1. 90 calendar days prior to the expiration of the contract, the Contractor and the

COR together will inspect all elevators. The Contractor shall prepare an Existing Deficiency Report in conjunction with the COR that lists the deficiencies found for FAA review/approval. The Contractor shall correct all deficiencies that fall within the scope of this contract. The COR has the right to bring in a 3rd party inspector. The Contractor shall also be responsible for latent deficiencies that are discovered after the close-out inspection. All deficiencies must be corrected within 30 calendar days of notification to the Contractor at Contractor’s expense.

2. The Contractor may dispute the Contracting Officer's decision concerning responsibility for deficiencies and file a claim under the Disputes Clause of this contract. However, pending a resolution, the Contractor shall perform the work.

3. The Contracting Officer may take deductions from monies due the Contractor for any deficiency that remains uncorrected beyond 30 calendar days after notification.

Such deductions will be based upon the cost to the FAA of having the deficiencies corrected by other means.

16.0 REPAIRS:

A. "Repairs" are defined as scheduled or unscheduled work required to prevent the breakdown or failure of an elevator, or to return an elevator back to service after a breakdown or failure.

B. The Contractor must complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required. The Contractor shall notify the CO/COR immediately if repairs cannot be made within 24 hours. If the Contractor cannot complete the repairs within 24 hours, he/she shall present, within two working days, a plan to the COR for completing the work.

C. Upon request, the Contractor shall furnish a record of all repairs made to the elevators, their accessories, or appurtenances.

D. Any repair work and associated cost outside the scope of this contract must have prior written approval by the CO.

17.0 SERVICE CALLS:

A. Definition. “Service Call” is a report of an elevator malfunction made by authorized

FAA personnel or designated building occupants and the Contractor's subsequent response to and correction of the problem.

B. Whenever called by authorized personnel (7 days per week, 24 hours per day), the

Contractor shall respond promptly as specified in the Performance Requirements Section of this document.

C. For each service call, the Contractor shall provide to the CO documentation that contains the following minimum information.

1 A description of the problem.

2 The location of the problem.

3 A description of the action taken to resolve the problem.

4 The time and date corrective action was completed.

5 The name of the person who corrected the problem.

18.0 PREVENTIVE MAINTENANCE:

A. Definition. "Preventive Maintenance" (PM) is regularly scheduled work on the elevator(s) that the Contractor must do to accomplish the following:

1 Ensure safe, reliable and continued operation.

2 Prevent breakdowns due to worn parts.

3 Maintain elevators in accordance with ASME A17.1 standards.

B. Work Schedule. Not later than five working days before the full service maintenance warranty start date, the Contractor shall submit to the CO/COR an annual work schedule for each elevator. A simple schedule indicating, for example, the elevator mechanic will be in a particular facility the first Tuesday of every month. The purpose is to let the facility personnel know when to expect the elevator mechanic.

C. Scheduling Preventative Maintenance. Prior to removing an elevator from service, the elevator mechanic shall schedule a time mutually agreed to and confirmed in writing in advance with the COR or designated facility representative.

D. After Hours. For the purpose of the proposal, the contractor will be required to perform preventive maintenance work outside normal working hours to minimize the impact to facility personnel. The FAA reserves the right to allow the contractor to perform work, inspections, and tests during normal working hours if facility operations allow it. Any scheduled work that removes an elevator from service

(fireman’s service test, dispatching work, etc.) shall be coordinated with the COR prior to removing the elevator from service. The Contractor must notify the COR or designated facility representative to coordinate after-hours access to the building.

19.0 ASSESSMENT:

A. Definition. “Assessment” refers to the act of evaluation of the elevator system and is to be performed by the vendor at the bid/solicitation phase, herein referred to as the “initial assessment” and at the conclusion of the contract, herein referred to as “final assessment”.

1 Initial Assessment. All qualified bidders shall perform an Assessment at initial bid/solicitation phase – prior to proposal submission. The purpose of the initial assessment is to identify the required modernization work necessary for the elevator system to meet acceptable performance standards as defined in this document.

Offeror shall perform the Initial Assessment in a skillful and competent manner, consistent with ASME A17.1 and any and all applicable standards as generally recognized. Offeror assumes responsibility for removing elevator from service prior to Initial Assessment and maintains that it is skilled to perform this Service. Offeror warrants that all employees shall have sufficient skill and experience to perform the Services assigned to them. Offeror shall perform, at its own cost and expense without reimbursement from the FAA, the Initial Assessment. Offeror represents that it and its employees have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Initial Assessment and that such licenses and approvals shall be maintained throughout the term of the Initial Assessment. Offeror shall return elevator to service upon completion of initial assessment.

2 Final Assessment. The vendor shall perform an assessment as part of the final inspection upon completion of the maintenance warranty.

3 Assessment Considerations. Assessment should consider and include a detailed on-site/field investigation of elevator, elevator components and building spaces related to the elevator, design and construction (in accordance with national, state and local codes). Proposed modernization / modifications impacting the design or layout of an existing elevator configuration must be submitted with drawings detailing the proposed modification for evaluation with the proposal package.

20.0 SAFETY AND HEALTH:

A. Applicable Requirements. All work shall comply with the applicable requirements of 29 CFR 1910/1926 and 40 CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

B. Responsibility. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the FAA harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

C. Safety Equipment. The Contractor shall provide all necessary safety equipment and ensure that equipment and all relevant safety procedures are applicable for the job being performed and are utilized properly.

D. Personal Protective Equipment: The contractor must provide all necessary OSHA appropriate PPE to workers onsite.

21.0 QUALITY ASSURANCE PROGRAM:

Contractor shall be required to submit quality assurance surveillance / quality control plan in accordance with ASME A17.1 with their proposal.

22.0 FACILITY MAINTENANCE MORATORIUMS:

The FAA has established moratorium dates for construction activity at critical Air Traffic Control facilities. The intent is to minimize impact on the ability of FAA to perform its operational activities during peak air travel dates. Moratorium dates are typically scheduled over the Thanksgiving Holiday and the Christmas/New Year Holiday. The Contractor shall be aware of these dates and request specific information yearly if he/she anticipates scheduling work on or around the moratorium periods. All activity during moratorium periods must be approved in advance by the FAA. Submit items of work to be performed during moratorium dates no later than forty-five (45) days prior to the moratorium dates. Activities that have, in the sole opinion of the FAA, potential to negatively impact FAA operations will not be approved. A written waiver will be provided by the FAA to the Contractor outlining the allowable work items. No additional time or cost will be allowed for such denial.

23.0 AIR TRAFFIC OPERATIONS:

RESTRICTIONS TO ACCESS - Access to work areas may be restricted from time to time by necessity of air traffic operations. Contractor acknowledges that it has taken into account and provided in its planning, scheduling and pricing for disruptions including but not limited to, restricted access to portions of the site that will not be immediately available, delivery time limitations, and moratorium dates.

24.0 PAYMENTS:

A. Modernization: Payments shall be made in accordance with the clause 3.3.1-2 Payments under Fixed-Price Construction Contracts (April 1996) or as otherwise indicated in the Solicitation Documents.

B. Full Service Maintenance Warranty: Payments shall be made on a quarterly basis and in accordance with the “Maintenance Contract Compliance and Stipulations” Section of this

PWS.

25.0 DEFINITIONS:

Normal Working Hours: 5:00 a.m. to 10:00 p.m. seven (7) days per week.

Operational Availability: The amount of time the elevator is in full working service and is accessible by FAA personnel. Unscheduled outages and service call response time are durations when the elevator is not operationally available; therefore, these actions would count against the operational availability percentage.

Quarter: A quarter year cycle starts the 1st of the month and ends on the last day of the third month.

Outage: is an event that places the elevator out of service (OTS) for any length of time, with no minimal time frame.

Unscheduled Outage: an event that places the elevator out of service (OTS) for any length of time, with no minimal time frame that is not scheduled and is the fault of the contractor.

Response Time: The amount of time it takes the contractor to arrive at the elevator starting at the time the contractor is contacted. The time starts when the contractor, not the contractor’s responding technician, receives the service call.

Contractor Fault: The contractor will be deemed at fault for the failure of performance of the elevator, after the modernization, unless the failure to perform was beyond the control and without the fault or negligence of the contractor. Examples of these causes are as follows and are not all inclusive:

A. acts of God or of the public enemy, B. acts of the Government in either its sovereign or contractual capacity, C. fires, D. floods, E. epidemics, F. quarantine restrictions, G. strikes, H. freight embargoes, and I. unusually severe weather.

End of Performance Work Statement