Attachment 001 Statement of Work.pdf

Marine Debris Cleanup Statement of Work Virgin Islands National Park Page 1 of 9

STATEMENT OF WORK (SOW)

PMIS:244615 – Marine Debris Assessment/Cleanup

Virgin Islands National Park (VIIS) St. John, USVI

Prepared by: Benjamin Marnell Date: March 2021

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1.0 Section 1: Introduction

1.1 Overview:

This document is a Statement of Work (SOW) for the National Park Service (NPS). The purpose of the SOW is to describe services associated with the assessment of marine debris around the eastern shores/inlets of Hurricane Hole, and Mary Creek on St. John, US Virgin Islands.

The contractor shall exercise management and operational control over and retain full responsibility for requirements as set forth in this SOW. The Government shall not exercise any supervision or control over sub-contractor(s) performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Offerors are encouraged to propose process improvements and industry best practices in their proposals.

1.2 Site History:

Virgin Islands National Park is more than just beautiful beaches. Hike to plantation ruins to learn about a time when sugar dominated the island. Visit the ancient petroglyphs carved by the Taino Indians. Come snorkel the coral reefs to discover hidden marine life. Two-thirds of the island of St. John is national park, making it a unique destination for visitors from around the world.

1.3 Project Background:

Hurricane Irma and Maria became the 9th and 13th Named Storms of the 2017 Hurricane Season.

The hurricanes made landfall in St John in August and September 2017, causing significant damage throughout the park.

This project will:

• Assess marine debris in the waters of Hurricane Hole and Water Creek areas of St.

John.

• Option: Remove debris found during assessment

1.4

2.0

2.1

Description of stakeholders and customers:

This project will be managed by a Project Manager (PM) from the NPS South Atlantic Gulf Regional Office in Atlanta, Georgia representing VIIS. The General Contractor will be responsible for all aspects of the project from safety to completion. The park superintendent and staff are the project’s primary stakeholders for this work. The park will remain open to visitors while the work of this contract is executed, and the contractor shall state in their proposal how they intend to provide visitor access during assessment. Visitors are the park’s primary customers. Occasional contact with visitors by the contractor is likely. As all resources and operations of the NPS are ultimately paid for by the U.S taxpayer, any visitors that the contractor comes into contact with while accomplishing this work should be considered a customer and be accorded all reasonable courtesy.

Section 2: Scope of Work

Objectives of the Project:

The primary objectives of the project are:

• Pre-proposal site visit is strongly encouraged.

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• Review photos and information provided

• Complete all work as specified below

Specifically, the contractor is expected to meet the following objectives:

1. Pre-Work Meeting is required. This meeting will be coordinated by the Contracting

Officer.

2. Base Proposal: Assess the following areas to determine the amount of marine debris located in these waters. Marine Debris is defined as abandoned boats, or portions thereof greater than 3 feet in length, in water depth up to 30’. Debris shall include roofing sheets, rope, chain, (NPS Storm Refuge System excluded) anchors as well as woody debris including entire trees or portions thereof such as branches, limbs and roots, and hazardous materials such as batteries, outboard motors and fuel tanks. Marine debris is located along the shorelines, within mangrove roots, and out within the bay. Maps are included in Attachment B.

a. Hurricane Hole to include Borck Creek, Princess Bay, Water Creek, Otter Creek

b. Leinster Bay to include Mary Creek, near Annaberg.

c. Report to the NPS CO/COR findings of the assessment in writing within 5 business days of completion of assessment.

i. Should include a lat/long, approximate depth for the location of the debris found

ii. Brief description of the debris

iii. Photos of the debris

iv. Report will include a Shape file for GIS Mapping

v. All deliverables will be sent to the NPS as electronic files on a

Thumb Drive. One copy to the COR, one copy to the Virgin Islands National Park.

3. Option: Debris Removal

a. Provide detailed technical approach, project timeline and cost estimate to remove the debris found during the onsite assessment

b. All debris removed from the waters of Virgin Islands National Park as part of this contract shall become the property of the contractor for final disposal/recycling.

c. This option will be exercised based on funding availability General Considerations:

1. Prior to assessing Mary Creek, the contractor must contact the park resource management staff because of the shallow waters within the area due to fringing reefs. Coordinate at least two weeks in advance for this assessment.

2. Vessels for the project may be staged within the bays overnight during project operations. Consultation with park resource staff is required to identify appropriate locations.

3. Workers completing the assessment along the shore in Otter Creek and in the cove at Water Creek should be required to consult with the park’s archeologist to ensure they differentiate materials from historic wrecks in these locations.

4. Project requires a resource monitor(s) with contractor to ensure best management practices are followed and no impacts to coral, marine mammals and archeological resources occur. Notify the NPS CO/COR at least two weeks in advance of requiring the monitor to be on site to coordinate schedules and any required travel.

5. Contractors must follow National Marine Fisheries Service's Sea Turtle and Smalltooth Sawfish Construction Conditions (dated March 23, 2006) is required (Section 3.5).

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6. Contractors must follow National Marine Fisheries Service's Vessel Strike Avoidance Measures and Reporting for Mariners (revised February 2008) (Section 3.5).

7. When anchoring a barge or other vessel, the contractor must have staff in the water to visually ensure protection of the storm system and make sure the anchor will not interact with natural resources (coral, vegetation, marine mammals).

8. To ensure no impacts to the NPS storm refuge system (a large, submerged chain on the ocean floor, designed for berthing by vessels in emergency situations) occur, the contractor must not connect to, remove or impact this system when removing marine debris. The park will provide a map with GPS coordinates for the location of this system.

9. All debris and trash generated as part of this project become property of the contractor for disposal

10. Prepare and submit all required quality assurance reporting documentation in a timely manner.

11. Accomplish all activities within the established contract time limits

12. Close Project. Complete all administrative requirements necessary to close project within 2 weeks of final acceptance of site work.

The location of the work is shown in SOW Attachment B.

2.2 Contractor Responsibilities:

2.2.1 Personnel and Equipment:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the work as defined in this SOW except for those items specified as government furnished property and services.

All pictures, measurements, quantities, etc. listed in this SOW are for reference only.

Contractor shall be solely responsible for verifying all existing conditions, measurements, quantities, etc.

2.2.2 Documentation:

The contractor shall be responsible for the documentation of all efforts.

2.3 Work Location:

The work will be performed at the Virgin Islands National Park, St. John, Virgin Islands. No staging area is available for contractor use on Park Property, other than previously mentioned.

See Area Maps in Attachment B.

2.4 Scope of Work:

The Contractor will execute the work in coordination with the NPS as described in Section 2.1 and other sections of this Statement of Work.

2.4.2 Aesthetic Quality:

The NPS requires that all work areas to be left clean and present a generally neat aesthetically pleasing appearance.

2.5 Period of Performance:

The period of performance shall be 60 days from issuance of a notice to proceed by the NPS Contracting Officer.

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2.6 Required Plans and Documentation:

2.6.1 Quality Control Plan (QCP):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that the work complies with the requirement of the contract.

The QCP is to be delivered to the COR in accordance with the submittal register provided in Attachment A. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QC system. A revised copy of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter.

2.6.2 Safety/Accident Reporting Plan/Spill Plan

The contractor shall develop a Safety/Accident Reporting Plan to cover the following:

Prior to a Notice to Proceed order is issued, the Contractor shall submit and receive approval on a site-specific Safety Plan.

The contractor and their employees will comply with all Occupational Safety and Health Administration (OSHA) standards at all times.

The contractor is responsible to safeguard the project site as work is being performed. Appropriate signs, warning devices, and barriers shall be used as appropriate to protect the public, government and contractor employees.

The Contractor shall ensure that all reasonable precautions are taken to protect the public in the areas where work is being performed.

The Contractor shall immediately report to the Contracting Officer Representative (COR) any potential hazards found by their employees on the project.

The Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under this contract.

All reportable accidents, which are those resulting in death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident in excess of $100, shall be reported to the Contracting Officer and COR immediately. Within 7 days of a reportable accident, the contractor shall fill out and forward to the Contracting Officer an Accident/Property Damage Report (Form CM-22).

If the Government determines that the Contractor did not use reasonable care for Government property and caused damage to or loss of said property, the Contractor shall repair the damage or replace the property, at no cost to the Government. If the Contractor fails or refuses to make such repairs or replacement, the Contractor shall be liable for the cost, which will be deducted from the contract payment.

2.6.3 Inclement Weather Preparedness/Hurricane Plan

Prior to commencement of work, Contractor must provide weather preparedness plan in writing to NPS should unfavorable weather patterns develop during construction. The Contractor and Park shall mutually agree upon a plan to secure the site and/or materials. No reimbursement

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2.6.4 SCUBA/Diving Safety Plan

Prior to commencement of work, Contractor must provide their Diving Safety Plan conforming to the requirements of the OSHA Commercial Diving Standard.

2.7 Recognized Holidays:

The contractor is not authorized to work at the site on Federal Holidays unless specifically authorized in writing by the NPS Contracting Officer. Requests to work over a holiday must be received no less than 5 working days prior to the holiday.

2.8 Hours of Operation:

The contractor is responsible for conducting business at the site between the hours of 7:30 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of these hours must be coordinated with the Park and COR no less than 72 hours prior.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.9 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.10 Project Schedule

Provide a project schedule estimating time at each site.

2.11 Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

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2.12 Key Personnel:

The follow personnel are considered key personnel by the government:

Contracting Officer:

Lara Wood Contracting Officer Southeast Region, Hurricane Recovery C: 828-243-3466 Email: Lara_wood@nps.gov

3.0 Section 3: Government Furnished Items and Services

3.1 Services

The Government will provide no services to the Contractor

3.2 Facilities

There are no functioning toilet facilities at the work sites.

3.3 Utilities

The Government will not provide access to utilities.

3.4 Equipment

The Government will provide no equipment to the contractor.

3.5 Materials

Sea Turtle and Smalltooth Sawfish Construction Conditions https://www.saj.usace.army.mil/Portals/44/docs/Planning/EnvironmentalBranch/EnviroComplia nce/SeaTurtleAndSawfishConstructionConditions23mar2006.pdf Vessel Strike Avoidance Measures and Reporting for Mariners https://media.fisheries.noaa.gov/dam-migration/vessel_strike_avoidance_february_2008.pdf

The Government will provide no other materials to the Contractor.

mailto:Lara_wood@nps.gov https://www.saj.usace.army.mil/Portals/44/docs/Planning/EnvironmentalBranch/EnviroCompliance/SeaTurtleAndSawfishConstructionConditions23mar2006.pdf https://www.saj.usace.army.mil/Portals/44/docs/Planning/EnvironmentalBranch/EnviroCompliance/SeaTurtleAndSawfishConstructionConditions23mar2006.pdf https://media.fisheries.noaa.gov/dam-migration/vessel_strike_avoidance_february_2008.pdf

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SOW Attachment A Required Documents

LIST OF REQUIRED DOCUMENTATION/DELIVERABLES

1.0 Prior to Start of Work, Government Will Require the Following

1.2 Accident Prevention / Safety Plan / Spill Plan

1.3 Inclement Weather Plan

1.4 SCUBA/Diving Safety Plan

2.0 Documents Due Upon Exercise of Option to remove Debris

2.1 Proposed schedule

2.2 Updated Safety Plan

2.3 Statement of proper disposal of all debris removed

2.0 Documents Due at Close of Base Proposal

2.1 Report of findings of the assessment of the cleanup areas per Section 2.1. on Thumb Drives

An electronic transmittal register will be provided by the COR under separate cover after contract award.

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SOW Attachment B Saint John, USVI

Total Area:

109 Acres