Attachment 001 Statement of Work.pdf

Attachment 001 Statement of Work

Green House Maintenance, Fort Collins, CO

CRL Statement of Work- Greenhouse Maintenance contract

Background:

The Agriculture Research Service (ARS) is the chief in-house agency of the United State Department of

Agriculture (USDA) located on Colorado State University (CSU) campus. The USDA ARS Facility department is responsible for providing an adequate and safe work environment supporting the Crops

Research Laboratory. Maintenance of greenhouses if critical to the success of crop production, testing and research supporting ARS mission and vision. The USDA ARS desire is to contract preventive maintenance services for greenhouses (CRL) located on Colorado State campus.

Objectives:

It is the intent to ensure activities intend to restore real property to such a condition that it may be used for its designated purpose This service is to ensure all preventive maintenance equipment located within the greenhouse are maintained in a manner consistent with proper operations to support the USDA ARS mission requirements. Regularly scheduled inspections and preventive maintenance tasks will include all activities necessary to provide safe, efficient, cost effective facilities and infrastructure preservation. All work shall be performed in a professional manner using equipment and techniques to meet accepted industry greenhouse standards.

Scope:

The contractor will be responsible to perform preventive maintenance to four greenhouse components and peripheral equipment. The work will consist of a quarterly visit to clean, lubricate, inspect, and complete minor repairs related to the tasks listed below:

• Inspect and clean exhaust fans. Replace belts as required. Clean fan blades associated with exhaust fans, lubricate motors and bearings as needed.

• Inspect guillotine vents. Replace worn shaft hangers, shaft and rack pinions associated with ridge vent.

• Inspect and replace worn vent rack and pinions (gearing for ridge vent). Grease as required.

• Inspect and repair curtain system. This includes billow lines, drive system, racks and pinions as required.

• Grease gears in green houses located in the corridors of the greenhouses.

• Clean bug screen. Inspect serviceability of screen.

• Clean outside gutters every quarter.

• Inspect roof panels. Tighten fasteners on panels and caps. Repair foam closures and reseal with silicone if required.

• Replace faulty brackets on sash areas. Replace bracket, as necessary.

• All screens associated with green houses will be washed and reinstalled. Contractor will report all torn or broken screens in after actions report.

• The contractor will submit a detailed list of discrepancies found and recommend repairs as needed during discovery of broken or failing components that are not covered during quarterly preventive maintenance of equipment.

Tasks:

The contractor will be required to supply all proper tools and equipment for maintenance, repair, and executions of tasks listed. The contractor will provide a delivery a quarterly maintenance schedule of services rendered. The contractor is responsible for the removal of all trash and debris generated because of work being performed.

Project Milestones/ Completion Dates once awarded

Task 1- Contractor Documentation and Pre-Coordination Meeting

The contractor will bring all documentation required for start of maintenance contract. The contractor will attend site location and pre-conference with designated facility personnel. It is the responsibility of the contractor to field verify equipment requiring maintenance associated with greenhouses.

Task 2- contractor will meet with designated COR or facility staff at the time of service to discuss issues or challenges related to this service contract. Feedback either through surveillance will be shared between parties to ensure all expectations are being met in a timely manner.

Government- Furnished Property, Material, Equipment, or Information (GFM, GFM, GFE, or

GFI):

No government furnished material or equipment will be supplied during the execution of this contract.

Security

The contractor will coordinate with facility staff to minimize disruptions in the work areas affected. The contractor will coordinate with the COR or designated personal assigned to get permission from the

Contracting Officer prior to any deviations in work schedule such as after hours, weekends and holidays in accordance with service proposal. The USDA core hours are 8:00 a.m. – 4:00 p.m., Monday through

Friday.

Place of performance

The contractor will support these services at both the Crop Research Lab (CRL), located at 1701 Centre

Ave. Fort Collins CO 80526.

Period of Performance

The period of performance will begin with the first schedule quarterly service visit after contract award and end with the last quarterly visit in the fall time frame.

(End Attachment 001 Statement of Work)