Attachment 001 PWS and QASP Fume Hoods.pdf
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- Attached to
- Fume Hood and BSC Service - Lubbock TX
- Solicitation number
- 1232SA25Q0302
About this file
This Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) details a federal contract for testing and certifying fume hoods, biosafety cabinets, and clean benches at the USDA Agricultural Research Service facility in Lubbock, Texas. The scope includes annual certification of 26 Sigma Systems Fume Hoods, 5 Nuaire & Envirco Class II Bio Type A2/B3 Safety Cabinets, and 5 Nuaire Class 5 Clean Benches, with comprehensive testing requirements such as airflow analysis, smoke pattern tests, HEPA filter leak tests, and equipment calibration.
Key contract terms include firm fixed pricing, documentation submission within 10 calendar days of service visits, and strict security protocols requiring contractor personnel to be escorted by USDA staff. The technicians must be licensed by original equipment manufacturers to perform certifications. Invoicing is permitted in arrears with up to three separate invoices per month. The Quality Assurance Surveillance Plan mandates 100% compliance with all deliverables as defined in Section 4 of the Performance Work Statement, with the government monitoring service quality to ensure appropriate payment levels.
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FUME HOOD PERFORMANCE WORK STATEMENT AND QASP
1. Scope of Work: Furnish all labor, supplies, tools, equipment, parts, materials, and supervision necessary for testing and certifying fume hoods, biosafety cabinets, and clean benches.
2. Modifications
2.1. In the event the requirements/task need to be updated, it shall be actioned through a bi-lateral contract modification.
2.2. Modification changes shall reflect in the current period and apply to any remaining option periods. Modification proposals shall account for pricing in the remaining option periods.
2.3. Modified pricing shall not deviate outside 25% of the base award total contract price (increase or decrease.)
3. Performance Location: 3810 4th Street, Lubbock, TX 79415
4. Technical Requirements/Tasks/Deliverables
4.1. The certification tests indicated below shall be conducted once annually with duration between tests being no more than one calendar year (365 days.)
4.2. Certification test requirements/tasks:
4.2.1. Sigma Systems Fume Hood (26 Fume Hoods) Manufacturer & CETA Certification
4.2.1.1. Smoke Pattern Tests
4.2.1.1.1. Inflow at Front Access
4.2.1.1.2. Reflux/Back streaming
4.2.1.1.3. External Turbulence
4.2.1.2. Airflow Analysis
4.2.1.3. Ground Polarity and Airflow Alarm
4.2.1.4. Equipment Calibration with thermos-anemometer
4.2.2. Nuaire & Envirco Class II Bio Type A2/B3 Safety Cabinet (5 Cabinets) Manufacturer & NSF Standard #49, Field Tests
4.2.2.1. Airflow Analysis
4.2.2.2. Airflow Velocity Uniformity Test
4.2.2.3. HEPA Filter Leak Test with a minimum of 10 micrograms/liter challenge
4.2.2.4. Smoke Intrusion & Pattern Test
4.2.2.5. Sash Alarm Test
4.2.2.6. Pressure Gauge Test
4.2.2.7. Noise Emissions Test
4.2.2.8. Ground Circuit Polarity Test
4.2.2.9. Dynamic Operation Test per ISO Class 5/USP 797 Compliance
4.2.3. Nuaire Class 5 Clean Benches (5 Benches) Manufacturer Certification
4.2.3.1. Airflow Velocity Uniformity Test
4.2.3.2. Airflow Analysis
4.2.3.3. HEPA Filter Leak Test measuring micrograms/liter performed at a rate of 10 LFPM on the supply side.
4.2.3.4. Smoke Intrusion Test
4.2.3.5. Prefilter Tests
4.2.3.6. Light Intensity Test
4.2.3.7. Noise Emissions Test
4.2.3.8. Pressure Gauge Test
4.2.4. Documentation requirements: All certification documentation shall be provided to the COR in pdf format within 10 calendar days of any service visit. Invoicing will not be approved without on time submittal and COR inspection/acceptance of the required documentation.
5. Contractor’s Key Personnel: The technician(s) performing the requirements/tasks in Section 4 on site shall be licensed by the respective OEM Manufacturers to complete and document the certifications.
6. Invoicing
6.1. Invoicing shall be in arrears pursuant to the clause at FAR 52.212-4.
6.2. Invoicing after completion of service visit(s) is permitted not exceeding three separate invoices in single month.
6.3. Pricing as established in the contract is firm fixed price.
7. Service Scheduling: Contractor personnel shall schedule service visits via email with the COR a minimum of 10 calendar days in advance of arrival on site.
8. Security and Conduct
8.1. Only authorized USDA, Agricultural Research Service employees, the Contractor and Contractor’s named employees shall be allowed at the worksite during service delivery.
8.2. All contractor personnel shall always be in the presence of a USDA staff escort during service delivery.
8.3. 4 The contractor will coordinate with the COR to get permission from the Contracting Officer prior to any deviations in work schedule such as after hours, weekends and holidays in accordance with service proposal.
8.4. Contractor personnel shall comply with the installation traffic laws and other regulations and instructions pertaining to conduct of persons on Government facilities.
8.5. Contractor personnel shall not smoke or use vaporizing tobacco products in the building, as this is a non-smoking/non-vaporizing facility.
8.6. Contractor personnel shall in no event, enter any area to which access is restricted, unless such area has been specifically identified as an area in which services are to be rendered.
8.7. Violation of security and conduct directives stated in this section may result in removal from federal property.
8.8. The service provider shall immediately report, to an appropriate federal authority, any information, or circumstances of which they are aware that may pose a threat to the security of USDA or service provider personnel, federal resources, and classified, sensitive, or unclassified information. The service provider shall ensure employees are briefed of security requirements and procedures upon initial assignment and as required thereafter.
8.9. The Contractor will be required to sign in at the time of service and sign out when the service is completed.
9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)
9.1. The Government shall establish a QASP as a means of evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS to ensure that the government pays only for the level of services received.
9.2.
Task Standard Acceptable Quality Level
(AQL)
Completion and return of all deliverables as described in
Section 4 of the PWS
As defined in Section 4 of the
PWS
100%
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