Attachment 001 Performance Work Statement and QASP.pdf

Performance Work Statement and QASP

Fume Hood and Biosafety Cabinet Service

A. General Description of Work

The Edward T. Schafer Agricultural Research Center (ETSARC) has a requirement for the annual inspection and certification of 10 biosafety cabinets (BSCs) and the annual testing of 81 chemical fume hoods.

B. Period of Performance

The period of performance shall be for one base year of 12 months plus four 12-month option years.

C. Location

The geographic locations where work will be performed include the following:

1616 Albrecht Blvd, Fargo ND 58102

1307 18th St N, Fargo ND 58102

1300 18th St N, Fargo ND 58102

1230 16th St N, Fargo ND 58102

D. Requirements

The Edward T. Schafer Agricultural Research Center (ETSARC) has a requirement for the annual inspection and certification of 10 biosafety cabinets (BSCs) and the annual testing of 81 chemical fume hoods.

The Contractor shall furnish all labor, supervision, travel, materials, and equipment necessary to provide testing of 81 chemical fume hoods in addition to testing, certification, and service or repair of 10 biosafety cabinets located at three separate locations associated with the Edward T.

Schafer Agricultural Research Center in Fargo, ND.

All BSCs shall be tested to meet the manufacturer specifications in addition to the standards found in NSF/ANSI 49 covering field certification of BSCs. The Contractor will include labeling stickers for each BSC showing the current certification and all additional details as required by

NSF/ANSI 49.

The Contractor shall perform annual testing and certifying service to ensure the equipment listed herein performs in accordance with the Section F of this Performance Work Statement

(“Conformance Standards”). Upon completion of testing and certification, the Contractor shall provide the Contracting Officer’s Representative (COR) document(s) indicating work performed, procedures utilized, and actual values obtained (as applicable) as a result of the testing.

Testing and certifying services shall include the following:

1. Reviewing any operating system software diagnostics to ensure that the system shall be operating to the manufacturer's specifications.

2. Calibrating or testing or certifying equipment as applicable.

3. Performing remedial maintenance of non-emergent nature.

4. Testing and replacing faulty and worn parts and/or parts likely to become faulty, fail or become worn.

5. Inspecting, and replacing where indicated, all mechanical components which includes cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance.

6. Returning the equipment to the operating condition defined in Section F of this PWS

(“Conformance Standards”).

7. Installation of any software updates or upgrades necessary to maintain proper operation of the system in accordance with Section F (“Conformance Standards”).

8. Providing documentation of services performed.

9. In the event of any emergency service needs, the Contractor shall maintain the equipment listed herein in accordance with the “Conformance Standards” listed in this PWS. The Contractor shall provide repair services which may consist of calibration, cleaning, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations.

E. Service Manuals/Tools/Equipment

The USDA shall not provide tools, (test) equipment, service manuals, or service diagnostics software to the Contractor. The Contractor shall obtain, have on file, and make available all operation and technical documentation (such as operational and service manuals, schematics and parts lists) which are necessary to complete the services required herein. The location and listing of the service data manuals by name and/or manuals themselves shall be provided to the Contracting

Officer upon request.

Prior to commencement of work on this requirement, the Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which shall be used by the

Contractor on the equipment covered under this Requirement. This certification shall also be provided on a periodic basis, as requested by the CO or COR. Test equipment calibration shall be traceable to a national standard.

F. Conformance Standards:

Requirement service shall ensure that the equipment listed herein functions in conformance with manufacturer specifications or the latest published edition of National Fire Protection Association

Code 99 (NFPA-99), Underwriters Laboratories (UL), Occupational Safety and Health

Administration (OSHA), The National Sanitation Foundation (NSF), The American Society of

Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), and USDA standards.

Requirement service shall ensure that the equipment performance/specifications are equal to or exceed the performance/specifications when the equipment was originally accepted after procurement.

G. Competency for Personnel Servicing Equipment

The Contractor shall be an established business, with full time staff. The Contractor’s staff shall include, at a minimum, one "fully qualified" technician.

"Fully Qualified" shall be based upon training and experience in the field. Training includes the successful completion of a formalized training program, for the equipment specified herein and be accredited as a NSF (National Sanitation Foundation) Biosafety Cabinet Field Certifier. For field experience, the technician shall have relevant experience (except for equipment newly on the market) with respect to scheduled and unscheduled testing and certifying, on the equipment covered by this Requirement.

All work shall be performed by a "Fully Qualified" competent technician. The Contractor shall provide written assurance of the competency of their personnel. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any equipment under this Requirement. The

CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the equipment outlined herein.

H. Contractors’ Responsibilities

The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this Requirement.

He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this

Requirement that shall be caused by him/her or his/her employees fault or negligence.

Contractor shall comply with all USDA safety standards, manufacturers/industry standards, and other federal regulatory standards.

Safety and Fire Prevention:

In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work. The Contractor shall comply with applicable

Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the Requirement. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

I. Security Requirements: All contractor personnel shall always be in the presence of a USDA escort while on location.

J. Quality Assurance Surveillance Plan (QASP): The Government shall establish a QASP as a means of evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS to ensure that the government pays only for the level of services received.

Tasks Standards Acceptable Quality

Level (AQL)

Technical Requirements and

Tasks identified in Sections

D, E, F, G, H and I.

Standards as established in

Technical requirements and tasks identified in Sections D, E, F, G, H and I.

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