Attachment 0005_Draft RFP_Instructions to Offerors.pdf

Instructions to Offerors

1. GENERAL INFORMATION.

The Government contemplates award of a five (5) year Indefinite Delivery Indefinite Quality (IDIQ) contract to perform the requirements of the Performance Work Statement

(PWS).

Offerors are to develop their proposals based on the information in the PWS, Instructions to Offerors, and the Basis of Award.

2. PROPOSAL SUBMISSION

Offerors shall submit their proposals in accordance with this Attachment and provision 52.212-1. There are three sections to the proposals, and the Government shall utilize a two-phase evaluation approach to determine the best overall proposal.

a. Offeror shall submit each section of the proposal electronically to Kathleen M.

Ward at kathleen.m.ward20.civ@mail.mil and to Ashley N. Hixson at ashley.n.hixson.civ@mail.mil.

The proposal shall be broken out into the following sections:

Section 1: Technical Experience with Past Performance.

This section will be rated on an acceptable/unacceptable basis, and this section of the proposal is submitted first (prior to Phase 2).

If an Offeror is found to be unacceptable the Offeror will not advance to Phase 2, and will not submit sections two and three of the proposal. If an Offeror is found to be acceptable then the Offeror will move to Phase 2, and will submit sections two and three of the proposal.

Section 2: Technical Approach and Program Management Approach – Oral Presentations (Tradeoffs)

Section 3: Price

b. The evaluation will be in two phases as follows:

Phase 1: Technical Experience and Past Performance

This is Section 1 of the proposal and Phase 1 of the evaluation process.

In Phase 1, Section 1 of the proposal will be rated on an acceptable/unacceptable basis, and this section of the proposal is submitted first (prior to Phase 2).

If an Offeror is found to be unacceptable the Offeror will not advance to Phase 2, and will not submit sections two and three of the proposal. If an Offeror (or Offerors) is found to be acceptable then the Offeror will move to Phase 2, and will submit sections two and three of the proposal).

mailto:kathleen.m.ward20.civ@mail.mil mailto:ashley.n.hixson.civ@mail.mil

Phase 2: Oral Presentations Technical Approach and Program Management

Approach – Oral Presentations (Tradeoffs), and then Price

In this phase, there are two (2) sections to the proposal. Section 2 is Technical Approach and Program Management Approach and are to be submitted for Oral Presentations. Section 3 is Price and to be submitted with the Oral Presentation, but separate from Section 2 as to not be included in the Oral Presentation.

c. Do not assume electronic submission will be instantaneous. File size and number of files to be uploaded will be factors. Offerors should allow adequate time for submission completion, and should verify with Government that all files were received.

d. For all MS PowerPoint, MS Word, MS Excel documents or Adobe PDF documents, each page should include the complete Offerors name, phase number, file name, date, and RFP number in the header and/or footer.

e. The acceptable electronic formats are MS PowerPoint, MS Word, MS Excel documents or Adobe PDF. All Adobe PDF documents and MS Word documents should be submitted with the ability to highlight and copy the text/data of the document. Any documents submitted that are protected in such a way which does not enable the ability to highlight/copy/paste the text/data will not be accepted.

f. Proposals shall clearly demonstrate an understanding of each of the Government’s objectives and requirements.

g. Failure to provide proposals in accordance with the instructions/format specified in the RFP may render the Offeror’s proposal incomplete. The Government is not obligated to engage in any discussions with an Offeror who fails to provide all of the required documents for evaluation.

h. An authorized official of the firm shall sign the Standard Form 1449 and all certifications requiring signature.

i. Offerors must be registered in the System for Award Management (SAM), demonstrate Small Business status under NAICS code and have a CAGE Code.

Proposals submitted in any other way except as detailed in the submission of proposals section above will not be further evaluated and deemed ineligible for award.

j. Any modified proposal will not be accepted after the required due date and time.

k. Any assumptions forming the basis of the proposal, whether technical or price related must be clearly identified in the applicable proposal.

l. This instruction describes the type and extent of information required and emphasizes the significant areas to be addressed in the proposal. Review the PWS contained in this RFP for further insight into the areas that must be addressed. Include sufficient information to enable the Government Technical Team to make a determination relative to the Offeror’s understanding of the requirements in each of the evaluated areas. It is the Government's intent to award an IDIQ Base contract to include all labor rates for the five ordering periods and award Firm Fixed Price (FFP) Task Orders against the Base IDIQ Contract. Any Task Orders awarded will include a FFP Labor CLIN and a cost/no-fee Travel CLIN and one Not Separately Priced (NSP) Contractor Manpower Reporting (CMR) CLIN for the base year.

m. The Offeror must not merely re-state the technical requirements stated in the RFP but rather must provide convincing documentary and narrative evidence. The Offeror shall provide sufficient detail to substantiate the validity of all stated assertions of its ability to meet the evaluation requirements. Clarity and completeness are essential. Data not submitted with the proposal, but submitted previously, or presumed to be known (i.e., previous projects performed for the USG) will not be considered part of the proposal. The Government is not obligated to make another request for the required information nor does the Government assume the duty to search for data to cure problems it finds in proposals.

n. The Government reserves the right to request clarifications during the evaluation process as needed. Clarifications do not constitute discussions and an Offeror is not allowed to change its proposal in response to a request for clarification. All proposals shall be handled in accordance with FAR Subpart 3.104, Procurement Integrity.

o. The proposal shall be valid for 120 days from the required submission date unless an alternate period is clearly stated in the RFP or an extension is given.

p. Proposals, modifications, revisions, or withdrawals of proposals received after the date established in the RFP for receipt of proposals will not be accepted.

q. The Government is not obligated to provide responses to questions submitted by Offerors, but will consider them and incorporate changes into the RFP as deemed necessary.

r. Each Offeror shall submit only Section 1 of the proposal by the date indicated in the Section A narrative. Sections 2 and 3 of the proposal are not required until the Offeror receives an acceptable rating for Phase 1 of the evaluation process, prior to moving forward to Phase 2 of the evaluation process and submitting Sections 2 and 3 of the proposal. To be considered for award, the Offeror must submit a complete response to this RFP using the instructions provided. In the event of a conflict between the Offeror's proposal and the RFP, the RFP shall take precedence.

s. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

3. PHASE 1 – SECTION 1: TECHNICAL EXPERIENCE WITH PAST PERFORMANCE

(Acceptable/Unacceptable)

Phase 1 is limited to seven (7) pages to include the answers to the Past Performance Questionnaire found at Attachment 0004, and the responses to these questions along with supporting documentation of Past Performance. Phase 1 is evaluated on an Acceptable/Unacceptable basis. If you are considered unacceptable, you will NOT move on to the Oral Presentations and will not be eligible for award.

4. PHASE 2 – SECTION TWO - ORAL PRESENTATIONS: TECHNICAL APPROACH

AND PROGRAM MANAGEMENT APPROACH – (Tradeoffs)

a. Oral Presentations will be held for all Offerors that were found to be acceptable in Phase 1.

b. Each Offeror is required to present the Technical Approach and the Program

Management Approach utilizing PowerPoint Slides. Slides will be limited to a combined total, of no more, than 50 slides for the Technical Approach and Program Management Approach. Presentation shall not exceed two hours for the Technical Approach, and Program Management Approach. The Offeror must provide a point of contact for scheduling the oral presentation. The slides are to be submitted electronically, with the complete proposal, by 12 pm (noon) CDT on August 17, 2020.

c. The oral presentations will be presented either at Army Contracting Command –

Rock Island, IL or via Cisco Webex Platform. If Offeror does not have video capability, the presentation will done at Rock Island Arsenal. The oral presentations will NOT be videotaped or otherwise electronically recorded.

d. On the day of the oral presentation, (if presentation is at Rock Island) a copy of the

Offeror’s previously submitted electronic proposals will be returned to and used for the presentation. In no way will the information contained on the electronic copy be changed or verbally corrected during the oral presentation from that of the original submittal.

e. Each Offeror will be given ten minutes to prepare the briefing room and equipment prior to starting the oral presentation. Offeror will not be able to connect to the internet through the Government’s network. After the oral presentation, the Offeror will be excused to allow time for the Government team to meet. The Offeror will then return for a question and answer (Q&A) session.

f. Offerors will be notified by email of their respective briefing times and location at least five calendar days prior to their scheduled time/date. Each Offeror will be scheduled to provide an oral presentation and participate in the Q&A session either in person or via VTC. Key personnel responsible for project performance such as program/project managers and supervisors shall give the oral presentation. The Offeror is allowed up to a total of two (2) representatives that may participate in the oral presentation and Q&A sessions.

g. Briefing charts and oral presentation shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation.

Each Offeror may determine and use the format (Adobe PDF or MS PowerPoint) of their choice for the briefing charts. Each chart shall contain the following legend: SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

h. The charts and oral presentation should not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet this requirement. Offerors shall assume the Government has no prior knowledge of the Offeror’s capabilities, and will base its evaluation on the information provided in the Offeror’s oral presentation.

There shall be no reference to price in the briefing charts or oral presentation.

Technical Approach (Oral Presentation)

a. The Offeror shall submit its Technical Approach in a PowerPoint as outlined above in Section 4. The PowerPoint must address the following:

b. Offeror shall describe its approach to assessing, developing and implementing efficient business processes with regards to the Army Working Capital Fund Industrial Base.

c. Offeror shall describe its ability to develop training tools, documents and process flow instructions that support overall E2E business process implementation.

Additionally, the Offeror shall describe, with understanding, their financial metrics, and how relate to supply chain, inventory management performance, and deliver Army readiness.

d. Offeror shall describe its understanding of AMC’s planning, forecasting, budgeting and execution strategy. Knowledge in these areas are required for developing process documentation products that will be utilized at the strategic, tactical and operational levels to ensure a stable and predictable Industrial Base.

e. Offeror shall describe its approach to facilitation and analysis to enable management to lead a multi-echelon organization through a complex restructure initiative(s), detailing how it would assess workforce capability and skillsets, develop employee training plans, develop/modify organizational documents as directed to support AMC Life Cycle Management Commands (LCMCs) and/or Organic Industrial Base installations.

f. Offeror shall describe its time-phased approach to transitioning-in the effort from task order award to successfully reaching a fully operational capability within 15 days. Specifically, describe approach to be utilized to ensure personnel are capable of supporting requirements as described by the PWS paragraphs 5.1 –

5.4 to ensure continuity of service. In addition, the approach must address proper and timely hiring actions: pre- employment drug screening; provision of information needed for qualification verification; requisition in support of contractor Common Access Cards (CAC) / access badges (as required); and submission of required security clearances (as required) in accordance with timeline to ensure no impact to current operations.

Program Management Plan (Oral Presentation):

The Offeror shall submit its Technical Approach in a PowerPoint presentation as outlined in Section 4 7. The PowerPoint must address the following:

a. Offeror shall provide the proposed organizational chart, with responsibilities and functional relationships clearly indicated. The organizational chart must identify lines of authority, chain of command, lines of effort aligned to PWS paragraphs

5.1 –5.4, reporting responsibilities, and communication processes.

b. Offeror shall describe and support the experience and capabilities of its Program

Manager. Offeror shall provide a resume and letter of commitment for the Program Manager.

c. Offeror shall describe the experience and capabilities of Key Personnel.

d. Key Personnel are personnel leading the lines of effort as identified in PWS paragraphs 5.1 –5.4. Offeror shall provide a resume and letter of commitment for all Key Personnel.

e. Offeror shall provide a letter of commitment from each proposed Subcontractor.

5. PHASE 2 – SECTION 3: PRICE

The Offeror shall complete Price Matrix (Attachment 0003). The following instructions are to assist the offeror in filling out the Price Matrix.

a. Offerors shall submit their proposals using the attached Price Matrix (Attachment 0003). This matrix consists of a single worksheet with two tabs. The offeror only needs to enter their name and CAGE Code on the summary tab. On the Labor – Offeror Fill-in tab, the offeror must enter the name of the labor position (instructions provided on matrix), labor rate and labor hours for each period.

b. Offerors shall provide complete position title for each position (for example:

Developer, Senior Developer, Lead Developer, etc.). Additionally, the Offeror shall provide a ceiling labor rate for each position. All proposed prices/rates shall be expressed in U.S. Dollars, and rounded to two decimal places. Offerors shall propose hours for each position. No additional information is to be added to the

Price Matrix, nor shall any changes to be made to the Price Matrix. Failure to complete the Price Matrix may deem the offeror ineligible for award.

c. The Government provided a surrogate dollar value for travel, which is located on the summary tab.

The Government reserves the right to require the submission of any data (i.e. cost or pricing data) necessary to validate the reasonableness of an offer.