Attachment 0003 Questions and Answers.pdf
PDF 115 KB Posted
- Attached to
- 438th Military Police Detachment Lodging
- Solicitation number
- W15QKN25Q0028
About this file
This document is a Questions and Answers file for a federal lodging contract opportunity for the 438th Military Police Detachment. The solicitation (W15QKN25Q0028) requires a lodging facility in Salt Lake City, Utah from 22-25 August 2025, with specific requirements including no-cost parking, accessible parking area, and location in a low-crime area with security cameras or a security guard. The contract is a brand new requirement with no incumbent, and key terms include payment only for actual rooms occupied, which will be processed after lodging is completed.
Key details include: no transportation needed, no meals required, on-site hotel staff presence acceptable, tax-exempt status with a letter to be provided upon award, and a rooming requirement for 2 vans. The government emphasizes strict responsiveness criteria, noting that partial quotes or incorrect dates will be deemed non-responsive. The anticipated award date is within 3 business days of the performance start, and the selected contractor will pay the hotel directly, with reimbursement through DFAS (Defense Finance and Accounting Service).
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Text version
Q1. Is this a tax-exempt requirement and supported with a tax exemption certificate upon award?
Answer: Yes, a letter will be provided upon award
Q2. Upon award will a rooming list be provided? If so, can you provide a target date or date range in which the rooming list will be provided
Answer: Yes, a rooming list will be provided
Q3: If only partial rooms are available, is a quote/proposal allowed?
Answer: No, this requirement needs to be quoted in full for the entire number of rooms.
Q4: Are dates flexible?
Answer: No, dates are not flexible. Incorrect dates will be deemed non-responsive.
Partial quotes will be deemed non-responsive.
Q5: Do you have a target date or date range when the final award decision will be made?
Answer: anticipated award date will be within 3 business days of the period of performance start.
Q6: Can you please advise if this arrangement (the federal agency paying the hotel directly) is acceptable?
Answer: The selected contractor will need to pay the hotel and payment will be received from the Government through DFAS
Q7: Is this a brand new contract?
Answer: Yes. There is no incumbent.
Q8. Is on-site presence required for this event? If so, will a hotel staff member suffice?
Answer: Yes, hotel staff will suffice
Q9. Will parking be required for the guests? If so, can you provide parking requirements?
Answer: Per the SoW, “The lodging facility shall not charge for parking expenses” and
“The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility”
Q10. Are meals required?
Answer: No https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.areavibes.com%2F&data=05%7C02%7Czachary.h.shifrinson.civ%40army.mil%7C03dac9b69fe94a6fdd0408dc8baae547%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C638538813309345712%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=u2OWNH%2FYTdTA7IdZnXOGcT%2By3rxrm1TIBZ04K%2F7r5ew%3D&reserved=0
Q11: What transportation may be needed? Will the group be divided regarding transportation or would all service members be available for transportation at the same time? What is the frequency of transportation needed?
Answer: No transportation will be needed.
Q12: Will there be more training events or will there be additional requirements for lodging in at the location in the next 12 months?
Answer: No.
Q13: Please advise on the number of cars needed for parking?
Answer: 2 vans
Q14: Does parking need to be on-site or would a separate parking location be allowed?
Answer: Per section 7 of the SoW, “The lodging Facility shall have accessible parking area.” On-site is preferred.
Q15: What are the payment terms for the contract upon award?
Answer: Per section 8 of the SoW, “The Government will only pay for actual rooms occupied.” Payment will be made after lodging is completed.
File details come from the government source that posted it. Updated .