Attachment 0002 - Subcontracting Plan Template.docx

SMALL BUSINESS SUBCONTRACTING PLAN Example

All prime contractors designated in the System for Award Management (SAM) as Other than Small business, that hold a construction contract over $1,500,000 are required to submit the Standard Form (SF) 294 Subcontracting Report for Individual Contract and (SF) 295, Summary Subcontract Reports, in accordance with the paragraph (l) of clause 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov/.

Small Business Subcontracting Plan

To be completed by Contractors as required by FAR 19.702

Identification Data:

Company Name:

Address:

Date Prepared: Solicitation Number:

Project Title:

Period of Plan:

Type of Plan (Check one):

Individual Plan: In this type of plan, all elements are developed specifically for this contract and apply for the full term of this contract.

Master Plan: In this type of plan, goals are separately developed for this contract in an individual plan; all other elements are standard. The master plan must be approved once every three years. Once incorporated into a contract with specific goals, it is valid for the life of the contract.

Commercial Plan: This type of plan is used when the contractor sells large quantities of off-the-shelf commodities to many Government agencies. Plans and goals are negotiated with the initial agency on a company-wide basis rather than for individual contracts.

I. Goals (percentage and dollars) Estimate dollar and percentage goals for small business, HUBZone small, small disadvantaged business, women-owned small, veteran-owned small, and service-disabled veteran-owned small business in the following format. For individual plans, goals for each option must be provided. Express all dollar goals as a percentage of total planned subcontracting dollars.

Estimated Dollar Value of All Planned Subcontracting (i.e. all types of business concerns under this contract)

Total Contract Value

Subcontracting to Small Business Concerns (Include HUBZone Small, Small Disadvantaged, Women-owned Small, Veteran-Owned Small, and Service-Disabled Veteran-Owned Small Business)

Total Contract Value

Subcontracting to HUBZone Small Business Concerns

Total Contract Value

Subcontracting to Small Disadvantaged Business Concerns

Total Contract Value

Subcontracting to Women-Owned Small Business Concerns

Total Contract Value

Subcontracting to Veteran-Owned Small Business Concerns

Total Contract Value

Subcontracting to Service-Disabled Veteran-Owned Small Business Concerns

Total Contract Value

II. Products and/or services to be subcontracted under this contract and the types of businesses supplying them are:

Business Category or Size (check all that apply)

Product Service

III. Description of method used to develop the subcontracting goals:

IV. Description of the method used to identify potential sources for solicitation purposes:

V. Statement of Indirect and Overhead Costs

A. Indirect and overhead costs HAVE BEEN or HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. (Check one.)

B. If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns.

VI. Program Administrator

FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure and the duties of that employee related to the Contractor’s subcontracting program.

Name:

Title:

Address:

Telephone:

Email Address:

Facsimile Number:

VII. Equitable Opportunity

FAR 19.704(a)(8) requires a description of the efforts your company will make to ensure that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts. Please indicate which of the following activities your company is engaged in and describe any additional efforts.

A. Outreach efforts to obtain sources:

Contacting minority and small business trade associations

Contacting business development organizations

Requesting sources from the CCR website at http://www.ccr.gov/ “Dynamic Small Business Search”

Attending small, minority, and women-owned business procurement conferences and trade fairs

B. Internal efforts to guide and encourage purchasing personnel:

Presenting workshops, seminars and training programs

Establishing, maintaining and using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business source lists, guides and other data for soliciting subcontracts

Monitoring activities to evaluate compliance with the subcontracting plan

C. Additional efforts:

VIII. Clause Inclusion and Flowdown

FAR 19.704(a)(9) requires that your company provide assurances that it will include the clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

FAR 19.704(a)(9) also requires that your company agree in this plan that it will require all subcontractors, except small business concerns, that receive subcontracts in excess of $500,000 ($1,000,000 for construction) to adopt a plan that complies with the requirements of FAR 19.7, “Small Business Subcontracting Program.”

_____________________ (insert company name) agrees that the clause will be included and that the plans will be reviewed against the minimum requirements for such plans. The acceptability of percentage goals for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns must be determined on a case-by-case basis depending on the supplies and services involved, the availability of potential small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business subcontractors and prior experience.

In accordance with policy letters published by the Office of Federal Procurement Policy, such assurance must describe the offer’s procedures for the review, approval and monitoring for compliance with such subcontracting plans:

IX. Reporting and Cooperation

FAR 19.704(a)(10) requires that your company provide assurances that it will:

(1) cooperate in any studies or surveys as may be required;

(2) submit periodic reports which show compliance with the subcontracting plan;

(3) submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS;

(4) ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS;

(5) provide its prime contract number and its DUNS number and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

(6) require that each subcontractor with a subcontracting plan provide the prime contract number and its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

_____________________ (insert company name) agrees that it will partake in these reporting activities and ensure that its subcontractors do the same.

X. Recordkeeping

FAR 19.704(a)(11) requires a description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the Offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and to award subcontracts to them:

XI. FAR 19.704(a)(12 and (13) requires that your company provide assurances that it will:

a. make a good faith effort to acquire articles, equipment, supplies, services or materials or obtain performance of construction work from the small business concerns that the Offeror used in preparing the bid or proposal, in the same or greater scope, amount and quality used in preparing and submitting the bid or proposal. Responding to a request for quote does not constitute use in preparing a bid or proposal.

b. provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a) above. This written explanation will be submitted to the contracting officer within 30 days of contract completion.

________________________________(insert company name) agrees to these requirements.

XII. FAR 19.704(a)(14) requires that your company provide assurances that you will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

_________________________________(insert company name) agrees to these requirements.

XIII. FAR 19.704(a)(15) requires that your company provide assurances that you will pay your small business subcontractors on time and in accordance with terms and conditions of the subcontract, and will notify the contracting officer if the Offeror pays a reduced or untimely payment to a small business subcontractor (see FAR 52.242-5).

___________________________(insert company name) agrees to these requirements.

I, the undersigned, a designated Officer of ______________________________ (name of Company) do hereby state that the company agrees to carry out the Government's policy to provide the maximum practicable opportunity for small, veteran-owned small, HUBZone small, small disadvantaged, women-owned small business concerns, and HBCU/MIs to participate in the performance of this contract consistent with its efficient performance, in compliance with Public Laws 95-507, 99-661, Section 1207, and 100-180, Section 806 and the Federal Acquisition Regulation (FAR 19.7) and its supplements.

This subcontracting plan was submitted by:

Signature:

Printed Name:

Title:

Email:

Date:

This subcontracting plan was accepted by:

Signature:

Printed Name:

Title: Contracting Officer

Date: