Attachment 0002 - SCOPE OF WORK (SOW) FOR RIA JMTC PAINT SUPPLY.pdf

SCOPE OF WORK FOR RIA JMTC PAINT SUPPLY

1. REQUIREMENT

a. RIA/JMTC has a need to purchase various paints, paint kits, primer, and coatings to paint all vehicles, weapon systems, and related hardware. The vendor must provide all products specified in Attachment 0001. All products listed in Attachment 0001 will be from the Qualified Product Database (QPD)/Qualified Product List (QPL).

Commercial items not listed on the QPD/QPL under specification A-A-59166A must meet product conformance provisions. This is to minimize variation and maximize continuity in RIA-JMTC’s product application processes and will provide continuity of processes (example: primer and topcoat must be a part of the same paint “system” from the same manufacturer). All supplied paint products utilized within a designated paint system (primer and paint (topcoat)) must be provided from a single manufacturer. If a certain component required is not supplied by the primary manufacturer, the replacement supplier must be referenced and approved prior to delivery. This contract will be a requirements contract for a 5-year term. There will not be a guaranteed minimum purchase.

b. The following military specifications are currently being used at RIA/JMTC:

MIL-DTL-53072, MIL-DTL-53039, MIL-DTL-64159, MIL-DTL-53022,

MIL-DTL-53030, MIL-PRF-22750, MIL-PRF-32550, MIL-DTL-24441, MIL-

P-14105, A-A-59166

c. Viscosities of paint will need to be within HVLP recommended spraying levels.

d. IAW MIL-DTL-53072 all primers and topcoats in the CARC system are QPD items.

Certification from the primer or topcoat manufacturer shall include a copy of all quality conformance tests as well as a copy of the Army’s validation for the topcoat of the spectral and specular reflectance characteristics of the paint lot when required by the applicable specification. All primers and paints identified on Attachment 0001 must be

IAW with applicable QPLs.

2. ACCEPTANCE.

a. Vendor will be required to furnish the items listed on in the attached Pricing Sheet

(Attachment 0001) at the prices quoted for each ordering period, when an order is placed against the base contract.

b. At the time of delivery, each supplied product will have a minimum of 85% shelf life remaining.

c. SDS sheets are required for all hazardous materials prior to delivery. Vendor is required to provide all SDS sheets within 10 calendar days of contract award for all hazardous products for approval. Vendor shall send the SDS’s to the Contract Specialist listed on the first page of the contract award. When products are replaced or updated, new SDS sheets must be provided to the POC within 10 calendar days prior to delivery for approval. Failure to do so will result in the product being rejected and returned at the vendor’s expense.

d. RIA-JMTC will perform a periodic viscosity test to assure that the paint is in compliance with applicable MIL standards. In the event that paint does not meet this standard the POC will contact the Vendor and the paint must be replaced, along with an explanation of what corrective actions have been taken to prevent non-conforming products.

e. Quality of paint supplies; In the event that there are defects in the paint supplies the POC will contact the Vendor for replacement of the item. These items must be replaced along with an explanation of what corrective actions have been taken to prevent non-conforming products.

4. TECHNICAL SUPPORT: The vendor must provide a comprehensive system of support for RIA-

JMTC operations on a 24 hour a day/ 7 day a week basis (except Federal Holidays) to include:

a. Point of Contact (POC) to include the point of contacts name, phone number, and email address.

b. Guaranteed response within ½ hour in cases of emergency calls.

c. Guaranteed physical on-site plant presence within 24 hours of emergency/expedited service request.

d. Prior to the first product initial delivery RIA-JMTC shall have the opportunity to use the product supplied by the vendor to establish and document an application process within the

RIA-JMTC facility. During this process RIA-JMTC will apply the supplied products utilizing government owned equipment and the manufacturers recommended settings.

Performance testing will be conducted in accordance with military specifications and results will validate the application process. Passing results will yield government validation of the coating application process for RIA-JMTC. Manufacturer technical representation shall be available during this process to ensure quality procedures are performed and documented.

Testing shall be conducted on test panels comprised of aluminum, stainless, and steel substrates. Following validation of applicable pretreatments testing results shall be noted for wet film thickness, dry film thickness, adhesion testing, solvent wipe testing, and salt fog testing in accordance with applicable military specifications.

e. The manufacturer shall provide certificate of analysis data in order to support shelf life extension requests for products that have remained unopened in proper storage environments.

3. DELIVERY AND SHIPPING INFORMATION.

Each Delivery/Packing Slip/Ticket must contain the following information:

i. Vendor Name

ii. Date of Purchase

iii. Itemized List of Supplies

iv. Quantity

v. Delivery Order Number