Attachment 0001 - Tablet Computer Installation SOW - draft.pdf

SPECIFICATION OF WORK

for

PATROL VEHICLE TABLET COMPUTER INSTALLATION

Fort Devens, MA

Project Title: Patrol Vehicle Tablet Computer Installation For: Fort Devens Police Department, Fort Devens, MA

1 Background: As the only law enforcement and force protection presence at Fort Devens, we must provide installation security, LE operations, and general safety and well-being to tenants, transient training, stationed units and area customers; providing standardized, effective and efficient vetting of visitors and thorough background checks, increase the safety to our Soldiers, Family Members, Retirees and Civilian Employees serving and visiting Fort Devens.

For officer safety, having terminal access to NCIC/CJIS within the patrol vehicle is more efficient than waiting on a secondary source through an outside organization, and increases information sharing through the shared MLETS system.

2 Scope/Objective: The objective of this project is to upgrade the current computer/tablets used for NCIC/CJIS usage to better streamline efficiency and ease of use for the officer within the police department. There are currently six (6) patrol vehicles outfitted with CF-31 Toughbook computers, and two (2) standalone stations located at the Main Gate and the Police Station at Fort Devens. These terminals are over eight (8) years old, and although do not interface with DoD networks, they will no longer meet the Massachusetts State sponsored CJIS access requirements this time next year.

2.1 Scope: This Specification of Work (SOW) requires procurement eight (8) CF-33 Toughbook Tablet Computers, loaded with the following hardware/software requirements:

Win10 Pro, Intel Core i5-7300U 2.60GHz, vPro, 12.0" QHD Gloved Multi Touch+Digitizer, 16GB, 256GB SSD, Intel WiFi a/b/g/n/ac, TPM 2.0, Bluetooth, Dual Pass (Ch1:WWAN/Ch2:dGPS), 2D Bar Code Reader, Insertable Smartcard Reader, 4G LTE- Advanced Multi Carrier (EM7455), dGPS, Hello Webcam, 8MP Cam, Toughbook Preferred, Bundle, Premium Keyboard. All tablets and its adjoining keyboard connected through a standalone mount (CF-VVK331M). All eight (8) will be setup with all programs installed and accessible. Six (6) of these units are then installed on a mounted platform within an platform inside a patrol vehicle, while two (2) are

2.2 Objective: This SOW requires an upgrade of the existing police wall lockers within the police station at Fort Devens, MA. The end state will allow for Fort Devens Police to meet a minimum criteria, previously overlooked with smaller less effective wall lockers for new personnel.

3 Tasks: The Contractor shall provide the necessary CF-33 Toughbook tablet computers with prescribed software/hardware requirements, CF-33 compatible keyboards exclusive to the make/model/brand of the CF-33 Toughbook tablet computer, mounts and hardware for combining keyboard and tablet into a single station, any applicable hardware/adapters/parts for attaching mounted tablet/keyboard to existing support structure inside patrol vehicles, removal of existing computer, the installation of the above described equipment, and delivery within a prescribed time frame, consisting of the following components:

3.1 Task 1 – Delivery: The Government in conjunction with the Contractor shall collaborate on the final purchase, delivery and installation of the tablet computers and accessories.

3.2 Task 2 – Installation: The vendor will arrive with all necessary equipment and products necessary for the removal and installation of computer equipment. All devices will be installed so that they are capable of operating off of electrical power from the vehicle/battery whether the patrol vehicle is running or not. Setup so that when the vehicle is off and the tablet is in standby / sleep mode, that the vehicles battery isn’t being unnecessarily drained. Computers will be setup free of software restrictions, or need for administrator logins. A functions test of all applicable software installed will be run, prior to finalizing the installation process. Tablet computers setup at both the Fort Devens Main Gate guard booth and the Fort Devens Police Station will be similarly setup with the same general functions test on software.

3.3 Task 3 – Acceptance Phase:

Upon substantial completion of primary purchase, and prior to delivery, the Contractor shall coordinate with the COR to confirm packaged items, delivery location and installation time.

Upon Government acceptance by the appointed COR, the Contractor’s one (1) year limited warranty start date shall be established, and the Government will assume full responsibility for the wall lockers.

Place of Performance and Hours of Operations:

Place of Performance. Delivery under this SOW shall be sent to the approved installation facilities and/or to Government owned facilities at 47 Quebec Street, Building 681, Fort Devens, MA 01434. The contractor shall be geographically located near the place of performance to provide onsite installation, as the patrol vehicles will not be relocated.

Hours of Operations. Tasks under this SOW shall be performed during normal business between the hours of 7:30am through 4:00pm, Monday through Friday, excluding holidays observed by Fort Devens.

The following federal holidays are observed by the Government:

New Year’ Day January 1st Martin Luther King Jr's Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September

Columbus Day Second Monday in October Veteran's Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays. Operations during the Christmas holiday half-day schedule are generally curtailed or eliminated.

4 Installation Closures. The Army generally designates the last workday prior to a holiday weekend as a training holiday for its Soldiers. Contractor employees are not excused from performing assigned work under this contract on training holidays. In situations where the facilities in which work is performed are closed and inaccessible due to Government shut down for reasons of natural disaster, furlough, military emergency, increase of Force Protection Conditions to Charlie or Delta, or severe inclement weather, the KO will notify the Contractor at the earliest practicable date. The Government will not be liable for costs incurred as a result of natural disasters, military emergency, and increase of Force Protection Conditions to Charlie or Delta, or severe inclement weather.

Period of Performance (POP): The POP will be from contract award date, until delivery is received, not to exceed 90 days from acceptance of contract.

Travel: N/A

Contractor Furnished Items: All applicable tools necessary for removal of older model computers, and installation of newer model tablets.

Government Provided Items: Onsite electricity for use in installation process, if necessary.

Reports: The Government will review all reports and provide comments within ten (10) calendar days. The Contractor shall incorporate Government comments and provide revised reports within ten (10) calendar days after receiving Government comments.

Hazardous Information: There is no requirement to handle any hazardous material.

Personnel:

5 The Government and the Contractor understand and agree that the services to be delivered are non-personal services, and both parties recognize and agree that no employer-employee relationships exist between the Government and the Contractor and/or between the Government and the Contractors employees. Contactor personnel performing under this contract shall not be placed in a position where they are employed by a Federal Officer or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against actions that are of the nature of personal services, or give the perception of personal services. If particular actions constitute, or are perceived by the contractor to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO) immediately.

Contracting Officer Representative (COR):

COR.

Name: Brian Champion Address: Devens Reserve Forces Training Area Office: (978) 615-6062 E-mail: brian.e.champion.civ@mail.mil

Security Requirements / Installation Access:

Employees selected by the Contractor for delivering the wall lockers per this SOW must be able to pass all security requirements IAW the Fort Devens Directorate of Emergency Service’s Policy in order to gain access to the installation.

Anti-terrorism (AT) Level I training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

Access and general protection/security policy and procedures. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all mailto:brian.e.champion.civ@mail.mil http://jko.jten.mil/ personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Iwatch Training. The contractor and all associated sub-contractors shall brief all employees on the local Iwatch program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

IAW Army Regulation 525-13, paragraph 5-19, all prospective Contractors shall undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation’s discretion) for an interim period while investigations are being conducted.

Payment: Provide progress payment invoicing according to the Schedule of Values (SOV) which shall be submitted as indicated in the Purchase Order. The Government will review SOVs with Contractor before Acceptance Letters are submitted. The Government will promptly sign and return Acceptance Letters to the Contractor IAW the SOVs and as the Government agrees the work has been completed.

6.0 Contractor Manpower Data Reporting

6.1 The Office of Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address https://cmra.army.mil/default.aspx.

6.2 The required information includes:

https://cmra.army.mil/default.aspx

6.2.1 Contract Number

6.2.2 Delivery Order Number (if applicable)

6.2.3 Task Order Number (if applicable)

6.2.4 Requiring Activity Unit Identification Code (UIC)

6.2.5 Command

6.2.6 Contractor Contact Information

6.2.7 Federal Service Code

6.2.8 Direct Labor Hours

6.2.9 Direct Labor Dollars

6.2.10 Location information [where contractor and subcontractors (if applicable) performed the services Contractors shall fill in the above fields on the website.]

6.3 Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 15 October of each calendar year before your particular contract crosses fiscal years, 2 entries must be made to capture the data for the final contract.