Attachment 0001 - Statement of Work - Vertical Storage System.docx

Statement of Work

(SOW)

“F-35 Equipment Vertical Storage Solution” at Royal Air Force (RAF) Lakenheath “04th April 2025”

1.0 Introduction

1.1 Mission: The F-35 Alternate Mission Equipment (AME) Section accounts for, maintains, and controls 3.9K AME assets belonging to both the 493rd and 495th FGS. This project will increase F-35 readiness by ensuring we can store all our equipment in a manner that is readily available.

1.2 Background: Due to limited storage options and sheer number of assets requiring storage, The request is accompanied by several pieces of handling equipment to ensure workplace safety and ease of access. This will significantly reduce limitations when it comes to maintenance and equipment availability.

Scope: This work would include the procurement, delivery and installation of automated Vertical Storage and retrieval solutions. This would be to provide a Vertical Storage solution that stores the specified items detailed below in the table across two facilities. The Vertical Storage units will be the same unit of storage solution in terms of specification and dimensions across the two buildings. The work would support the mission of both the 493rd and 495th Squadrons In building 1379 and 1358 Maintenance Hangars.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 08:00 to 17:00 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, Risk Assessments and Method Statements in advance of the works and any other items, with the services necessary to deliver and install the Vertical Storage systems into the two facilities.

3.2

- High density vertical storage

- Automatic delivery to access window

- Multi function positioning system with height sensor

- Ability to store multiple sized and weighted items

List of Item dimensions requiring storage are detailed in the table below.

- Table is for total amount of items requiring storage to be distributed across the two facilities.

Items requiring storage table:

Installation area dimensions (per facility):

Details of the area zone with dimensions for the vertical storage solution to be situated within each building can be found in the attached floor plan document. Titled: ‘Area zone’.

Total area Width: 5800 mm Total area Length: 10,500 mm Overall max unit Height: 6800 mm

Weight & loading:

- Total maximum fully laden weight including machine = 40000 kg

- Self levelling bolts for uneven surface

- No anchoring to floor required

- Maximum of 10 Spreader plates or 1 per unit added to base of units to help load distribution

Hoisting Mechanism:

- Vertical chains, rather than belts, must be used to hoist trays from all four corners. Chains offer improved reliability and safety, especially during imbalanced loading of heavily laden trays, mitigating the risk of slippage and failure.

Horizontal chains for tray hoisting to the opening window access hatch.

Air gap for items stored in trays:

- Items stored on trays must have a minimum air gap of 45mm between items and 15mm from the trays edge to allow access and prevent damage during lifting operations or manual retrieval.

*Please refer to attachment drawing of tray layout for example of tray item spacing. Titled: ‘Tray spacing example’

Electrical requirements:

- Contractor to specify electrical connection requirements including phase supply, voltage, amps and any need for a dedicated isolator switch.

- Power cable to connect to electrical supply connection for each unit from the top of the units. As the electrical supply in the facility will be dropped down from the ceiling space.

- Earthing conductor

- In-built power isolator

- In-built mains isolator

- Pick shelf controls

- Energy efficient lighting inside retrieval opening hatch Backup power

- Secondary 3 phase power supply connection or socket for each unit located at low level. To allow the connection of each unit to a generator to power up each unit in the event of power failure.

Display Features:

- LCD colour touch screen display

- Universal keyboard arm (swiveling & height adjustable)

- Search capability via keyword and codes Must include:

Storage locations Article numbers Stock quantities Minimum inventories

Central controller software management

- Integrated storage management for items

- Management of data to storage units

- Can be used as the control panel to operate each unit independently.

- Tray pre-positioning option

- Must have ability to run software without connection to data network for security purposes including any updates.

- One required for each building

- Ability to pick item based on location, description, quantity or part number

- Capacity to store information for each individual parts

- Pick/list job combination feature for individual parts.

- SMS must have ability to offer capability for minimum 12 individual users to operate the software with login credentials.

- Ability to lock tray access for users’ credentials via password or keycards. Allowing only certain users to access certain trays. Essentially a picking privilege function.

- Ability function for trays used more often to have storage priority for storage access.

- Software support including troubleshooting and updates for a 36-month period. (Including any initial included plan)

Functional operational features

- Electromagnetic spring applied brakes. Allowing greater torque and reliability. Reducing lag times during operation.

- Programmable soft/start feature for Frequency converter to limit power surges during startup.

- Rollers in access opening

Safety features:

- Emergency stop

- Secondary safety circuit to allow continued operation despite any unit or system malfunction

- Lockable sliding door to shut off access to contents at the front of the units at the access window.

- Safety secondary bypass system

- Automatic closing doors which can be operated by hand in event of power failure.

- Fire prevention system.

Please provide details of any fire prevention setup or accessories that can be integrated. For example, an aerosol fire suppression system, fire alarm beacons or sprinklers. Including details of setup, connections and facility integration to existing systems.

Contractor to determine the number required by the number of items in the table and the storage zone marked in attached drawing.

Storage trays:

- Galvanized

- Reinforced floor

- Reinforced edge

- Integrated grab handles

- Maximum load

- Must hold loads up to 500kg

- Must be manually removable onto docking trolley/rolling cart listed below

- Heavy duty steel construction

- To take weight of loaded tray at full capacity up to 500kg

- Lockable castors

- Adjustable height on rollers

- Handles for maneuvering

- Galvanized bed

- Dimensions, height, and tracks for receiving storage trays from access opening without powered assistance.

- Height must align to the height of the unit opening window hatch to slide tray from opening onto the trolley carts.

Redundant Circuitry:

The system should include a redundant secondary circuitry for all major systems, allowing continued operation in case of failures in the primary circuits, as the stored equipment is mission critical.

Network Independence:

- The central PC’s managing inventory control connection between lifts must not require network connectivity at any time.

- Software management system required no network connection to operate or update.

- Must be carried out by approved trained engineers

- Period required, 36 months coverage. (Including any initial included plan)

- To cover all parts subject to operational wear and usage

- Also to include any updates and servicing to the third-party software management system for a 36-month period including initial 12-month duration.

Breakdown emergency cover plan:

Breakdown Plan Response Time:

- The breakdown emergency cover plan should include a maximum 8-hour call out time. This will cover a 24-hour period 365 days per year for a 36-month period.

3.3 All dimensions provided as part of the SOW and attached drawings are exact.

3.4 The contractor shall provide images of the Vertical storage units. This will include any requested images of items listed in the SOW such as the trolley, trays and any other component parts.

3.5 The contractor shall provide a layout drawing for the units within the required space based on the provided site drawing titled: ‘Area zone’ and any site survey if required. The layout drawing provided by the contractor must include dimensions.

3.6 The contractor shall provide images of how the stored items in the table titled ‘Items requiring storage’ will be allocated into the trays. This must include the tray configurations for all items and demonstrate how the tray plan adheres to the air gap tolerances mentioned in the section above titled ‘air gap for items stored in trays. An example has been provided as part of the attached documents titled: ‘Tray spacing’. Please provide dimensions, with the images displaying the tray layouts with air gaps.

3.7 The contractor shall provide details of the unit’s design loads in KN/m2. This will include the unladen loads with trays and the fully laden loads of the units, trays and all the items in the table requiring storage.

3.8 If the contractor requires a site visit to assist the quotation process and enable accurate pricing for the installation work, a site visit can be facilitated upon request.

3.9 All items to be delivered, installed and commissioned at RAF Lakenheath, United Kingdom.

3.10 Any equipment and vehicles needed to facilitate the delivery and installation of the Vertical Storage units, or any component parts shall be provided by the contractor. This will include any use of cranes for offloading, HGV vehicles for deliveries, any forklifts for maneuvering into the facility and MEWP’s if required.

3.11 The contractor shall remove all packaging relating to the installation and dispose of in accordance with local regulations.

3.12 Details shall be provided for all information regarding the service connections needed prior to installation. This will include all electrical connection requirements along with any other specified site preparations needed to install the system units. These shall be submitted as part of the quote.

3.13 Provide adequate training and familiarization upon installation of the storage solution. This will include a demonstration of all the main unit features and the software management system. Also, any troubleshooting and safety elements.

4.0 Special Requirements

4.1 Programming, delivery and installation

4.1.1 Programming: The contractor shall submit a detailed programme schedule, at the latest three weeks prior to an agreed installation start date. This programme will include all delivery details including a detailed plan of each installation operation with expected time durations for each task.

4.1.1.1 Delivery: The contractor shall provide details of the vehicle type and size for all deliveries, including any offloading. A lifting plan will be required by the contractor for any large-scale offloading.

Delivery to be staged by the contractor to minimize site storage and impact on the site operations. The contractor will offer the ability to deliver on a unit-by-unit basis. Commencing delivery of the following unit once the previous has been installed.

The contractor will be required to provide the delivery, coordination, offloading, positioning and fixings to suit the necessary installation requirements.

4.1.2 Installation:

The contractor will carry out the installation in only one facility at a time. Once the full installation of all units in the one facility has been achieved then the installation in the second facility can commence.

During the installation process, due to mission critical activities, the Air force reserves the right to make changes to the installation schedule if deemed necessary.

Any requirements on site for tool storage or parts will be kept to a certain area within the AME room where the units will be installed.

4.2 Security & Safety

4.2.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.2.1.1 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.3 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.4 Shipping Instructions

4.1.1 For vendors located inside the United Kingdom.

4.1.1.1 Shipment shall be FOB Destination.

4.1.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.1.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.1.2 For vendors located outside of the United Kingdom.

4.1.2.1 Option One: United States Postal Service.

4.1.2.1.1 Shipping shall be FOB Destination.

4.1.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.1.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.1.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.1.2.1.5 Hazardous material is not submitted.

4.1.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.1.2.2 Option Two: Commercial small parcel carrier.

4.1.2.2.1 Shipping shall be FOB Destination.

4.1.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.1.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.1.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.1.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.1.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.1.2.3 Option Three: Consolidated Shipping Point.

4.1.2.3.1 Shipping shall be FOB Destination.

4.1.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.1.2.3.3 Weight of individual shipments must exceed 300lbs.

4.1.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.1.2.3.5 Hazardous material may be shipped via this method.

4.1.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.1.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.1.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.1.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.1.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.1.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.1.3.3 Commercial phone number; +44 01638 52620.

4.5 Applicable Directives: N/A