Attachment 0001 - Statement of Work Mask Wash.pdf

Statement of Work

(SOW)

Mask Wash Station at

Royal Air Force (RAF) Lakenheath “Rev. 1, 01 Aug 2025”

1.0 Introduction

1.1 Mission: The 100 CES Fire and Emergency Services are responsible for providing emergency response, firefighting, and hazardous materials operations in support of US Air Force personnel, assets and infrastructure.

1.2 Background: The 100 CES Fire and Emergency Services currently lacks a dedicated mask washing system capable of meeting the growing demand for effective and compliant decontamination of SCBA masks. A new mask wash station will support NFPA 1851 and 1581 compliant decontamination procedures, improve health and safety practices, and reduce wear-and-tear caused by manual washing methods.

1.3 Scope: The Purpose of this Statement of Work (SOW) is to outline the requirements for the procurement, delivery, and installation of a complete mask wash station for the 100 CES Fire and Emergency Services, to ensure the safe, efficient, and compliant cleaning and sanitization of self-contained breathing apparatus (SCBA) facepieces and other personal protective equipment (PPE)

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

The contractor shall provide and install a commercial-grade SCBA mask wash station that meets or exceeds the following specifications:

3.1 Product Specifications

3.1.1 Compatibility: Must support cleaning of MSA G1, MSA Ultra Elite, and similar SCBA masks

• Capacity: Minimum capacity of 6–8 masks per wash cycle

• Wash Cycle Options:

o Pre-wash o Disinfection/sanitation o Rinse cycle with filtered water o Optional air drying (built-in or separate drying cabinet)

• Water Heating: Integrated water heater capable of achieving minimum 120°F for sanitation

3.1.2 Construction:

• Stainless steel housing

• Corrosion-resistant interior components

• Cycle Duration: Adjustable; default full cycle must not exceed 45 minutes

3.1.3 Utilities:

• Electrical: 120V/60Hz or 240V (specify option)

3.1.4 Water:

• Cold and hot water inlet connections

• The water temperature must not exceed 130°F (55°C).

3.1.5 Drain: Standard floor or wall drain compatibility

• Footprint: Shall not exceed 4ft (W) x 3ft (D) x 6ft (H)

3.2 Accessories

• Drying cabinet or wall-mounted drying racks

• HEPA air filtration (optional for drying system)

• Startup detergents/disinfectants approved by MSA or NFPA

3.3 Installation Requirements

The contractor shall:

• Deliver unit to designated facility at RAF Mildenhall (or specified location)

• Coordinate installation with base facility managers and utility support personnel

• Connect water, drain, and electrical lines as per local code

• Conduct post-installation testing to verify full operational status

• Provide user training and maintenance overview for FES personnel

• Provide OEM manuals and warranty documentation

• Contractor may have to remove existing wash system

3.4 Government Furnished Property (GFP)

None. The contractor shall supply all required equipment and materials to complete installation.

3.5 Deliverables

• One (1) fully operational SCBA mask wash station

• All necessary hoses, adapters, and installation hardware

• User and maintenance manuals (physical and digital)

• Training session for up to 10 personnel

• Manufacturer warranty documentation (minimum 1-year parts and labor)

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Government Furnished Material: Not Applicable

4.5 Applicable Directives: Net price tailboard delivery to a UK mainland project site during weekday working hours of

08:00 to 17:00 Monday to Friday but excluding public holidays. No allowance is made for disconnecting existing appliances or systems from services or for removal to one side or from site. Installation of new machines to within

1.0 meter of isolated and terminated services, including off-loading from delivery transport and positioning. Price indicated allows for water connections in flexible stainless steel and waste outlet in plastic. Strictly subject to site survey. Connect 2 x pre-rinse sink bowls to within 1.0 metre of terminated services with water connection in flexible stainless steel and waste outlet in plastic, inclusive of taps or pre-rinse shower spray unit. Connect cabinet type water softening appliance to within 1.0 metre of terminated services, and as part of the warewashing machine installation. Fit and connect Exhaust Air Heat Recovery Air Concept and as part of the warewashing machine installation. The installing engineer will test, commission, and hand-over the fully installed system to the customer if services are ‘live’ at time of completion. Work to be undertaken during normal weekday working hours of 08:00 to 17:00 Monday to Friday but excluding public holidays.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil