Attachment 0001 - Sources Sought_Paper Shredding Service.pdf

Notice ID No. W912CN-25-M-RU01 Issue Date: June 18, 2025

Sources Sought 9th Mission Support Command - Theater Support Group

Paper Shredding Services

(i) Disclaimer: This Sources Sought is for informational purposes only. This is not a Request for Quotations (RFQ). It does not constitute a solicitation and shall not be construed as a commitment by the government. A formal solicitation is forthcoming. Responses in any form are not offers and the government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement.

Any information submitted by respondents to this technical description is strictly voluntary. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the government. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ.

(ii) The 413th CSB, RCO-HI, is issuing this Sources Sought as a means of conducting market research to identify parties having an interest in and the resources to support the requirements for Paper Shredding Services. The intention is to provide these services on a competitive basis.

(iii) Sources Sought are being requested under Notice ID Number W912CN-25-M- RU01.

(iv) Based on the responses to this Sources Sought notice, this requirement may be set aside for small business, in full or in part, or procured through full and open competition. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

(v) The North American Industry Classification System (NAICS) code applicable to this acquisition is 561990 – All other Support Services. The Product Service Code (PSC) is R614, Support - Administrative: Paper Shredding. The Government intends to award a Firm-Fixed Price (FFP), requirements contract. The estimated period of performance is projected to begin on or about commencing on or about 31 Dec 2025.

(vi) Description of Requirements: Paper Shredding Services (On-site) Extended Description: Outlines the requirements for a contractor to provide on-site paper shredding services for the 9th Mission Support Command – Theater Support Group at Fort Shafter Flats Campus, Hawaii.

Key Requirements and Responsibilities:

• Comprehensive Service: The contractor must supply all necessary labor, management, supervision, tools, materials, supplies, manhandling equipment, and transportation to perform the shredding of unclassified and/or classified documents up to Top Secret.

• Location and Schedule:

• Shredding will occur on-site within the vicinity of Buildings 1550 and 1557, Fort Shafter

Flats Campus, Hawaii 96819.

• Services will be provided on specific days designated by the U.S. Army Reserve, between 9 a.m. and 4 p.m. local time.

• Schedules can be revised by contacting the Directorate of Public Works (DPW) within seventy-two (72) hours.

• Environmental Compliance: All handling, transporting, and disposal of shredded materials must adhere to federal, state, and local environmental regulations.

• Security Container Bins:

• The contractor must supply thirty-six (36) locking security container bins to the DPW for paper/records collection.

• These bins must be placed on the first floor of each building for material collection.

• Bin specifications: They must prevent theft, have a tamper-evident locking system, be made of fire-resistant material, and be clearly marked for their intended use.

• The contractor must provide the DPW-G4 representative with a key for all supplied containers.

• Equipment and Billing:

• The contractor must have all necessary equipment for document retrieval and destruction.

• Billing will be at a per-pound rate, requiring the use of certified scales to measure the weight of the shredded material.

Sources Sought Attachments:

1. Attachment 0001 – Sources Sought

2. Attachment 0002 – Draft, Performance Work Statement (PWS)

3. Attachment 0003 – Work Experience Reference Sheet

(vii) The anticipated location of performance for the effort is: Fort Shafter Flats Campus, Honolulu Hawaii. See Attachment 0002 – Performance Work Statement.

(viii) Instructions to Offerors

Contractors are requested to review Attachment 0002 – Draft Performance Work Statement (PWS) for the full description of requirements to be acquired.

A complete response includes the following:

1. General Information: Business Name, Address, Cage, and UEI number (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, and Primary Point of Contact to include telephone and e-mail address.

2. Technical Capability Submission: Interested parties capable of providing professional, secure, and environmentally compliant on-site shredding service that can handle confidential documents with strict adherence to security and operational protocols are requested to submit a technical capability narrative, not to exceed 5 pages with 12-point font, demonstrating the entity’s thorough understanding of the scope of work and capability to provide the services outlined in paragraph (vi) and Attachment 0002 – DRAFT Performance Work Statement (PWS). Interested parties may submit pictures, brochures, service literature, product samples or any other pertinent technical information to demonstrate the entity’s ability to meet the technical requirements but may not exceed the page limitation. Please note that under the Small Business Set-Aside category, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasks described in the PWS for the base period as well as the option periods.

3. Work Experience Submission: Interested parties are requested to submit Attachment 0003 - Work Experience Reference Sheet. This documentation must address at a minimum the following items:

a. What type of work has your company performed in the past in support of the same or similar requirement?

b. Can or has your company managed a task of this nature? If so, please provide details.

c. Can or has your company managed a team of subcontractors before? If so, please provide details.

4. Formatting Requirements: All submissions and attachments shall be in PDF, Microsoft Word or Excel format.

(ix) INTERESTED PARTIES DUE DATE SUBMISSION INFORMATION

Interested parties are requested to submit the Sources Sought information via e-mail to Contract Specialist, Roy Ubiles at roy.ubiles.civ@army.mil and Contracting Officer, Martin Celino at martin.a.celino.civ@army.mil in electronic PDF, Microsoft Word or Excel format.

Include Notice ID# W912CN-25-M- RU01 on all submissions.

Sources Sought submissions must be received no later than July 2, 2025, 6:00 a.m. Hawaii Standard Time (HST).

******* End of Sources Sought ******** mailto:roy.ubiles.civ@army.mil mailto:martin.a.celino.civ@army.mil