Attachment 0001 - RIPD E4000-24-3-13.pdf

ROCK ISLAND ARSENAL RIPD: E4000-24-3-13

PURCHASE DESCRIPTION DATE: 30-OCT-23

AIR COMPRESSOR COOLING IN B222

GENERAL SYSTEM DESCRIPTION

1. STANDARDS AND PUBLICATIONS

1.1 Clarification

1.2 National Standards and Specifications

2. DESIGN

2.1 Ownership

2.2 General Design Standards

2.3 Safety, Security and Environmental

3. COMPONENT SPECIFICATION

3.1 EXHAUST FANS:

3.2 DUCTING:

3.3 BOOSTER FANS:

3.4 BACKDRAFT DAMPER:

4. APPROVAL/SHIPPING

4.1 Shipping

4.2 Installation

4.3 Completion

GENERAL SYSTEM DESCRIPTION

The purpose of this project is to provide ventilation of the compressor heat being generated in building B222. The exhaust air temperature coming off the compressors in approximately 125 degrees. During the warmer months this heat builds up causing equipment in the same area to overheat. The extreme temperature also causes an unhealth working environment. The contractor will provide and install two new roof mount exhaust fans. Provide materials and labor to duct three ground level compressors, along with booster fans on each duct run and dampers.

1. STANDARDS AND PUBLICATIONS

1.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

1.2 National Standards and Specifications

All National specifications and Standards in effect on the date of this solicitation form a part of this purchase description and must be followed. In the case of conflicting requirements, the more stringent shall apply.

2. DESIGN

2.1 Ownership

2.1.1 This equipment a custom designed system and is to be designed for use by the Rock

Island Arsenal (RIA) by the contractor.

2.2 General Design Standards

2.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

2.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English-

US system or both the English-US and the metric systems, unless otherwise specified in this document.

2.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable): Manufacturer

Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program

(UID).

2.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

2.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government

Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-

D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

2.2.6 UTILITY CONNECTION: Equipment supplied to the RIA will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

2.2.7 UTILITY CONNECTION LABOR: RIA shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The contractor will be responsible for all connections beyond the point of first connection for each utility.

2.2.8 UTILITIES AVAILABLE: RIA shall be responsible for providing the following:

2.2.8.1 Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

2.2.8.2 Connection of approximately 80-psi compressed air to a single point for each system, if needed. Connection does not include filters, dryers, or any peripheral equipment necessary to make the equipment functional.

2.2.8.3 Connection of approximately 65-psi water to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional. If water is required, the contractor shall be responsible for http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/ installing a back-flow limiting device sufficient to prevent possible contamination of the water system. This is necessary to maintain IEPA compliance.

2.2.8.4 Connection of 1.5-in diameter natural gas pipe to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional.

2.2.8.5 If, due to contractor caused problems, the equipment or components of the equipment must be moved or removed and replaced, by RIA after initial placement, the contractor shall be billed for such work at current RIA labor and overhead rates.

2.2.9 ELECTRICAL DISCONNECT: The equipment shall be equipped with a manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only.

2.2.10 CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards.

2.2.11 SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30-min of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system.

2.2.12 NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

2.2.13 COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

2.2.14 REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

2.2.15 MOTORS:

2.2.15.1 All motors shall be rated for continuous duty.

2.2.15.2 Motors shall not operate in an overload condition during normal operation of the equipment and shall be equipped with overload protection.

2.2.15.3 Each motor shall bear an identification plate containing the identity of the manufacturer, model number, serial number, input voltage, amperage, horsepower, phase, frequency, duty cycle, and frame size or mounting identification.

2.2.15.4 Motor starters and controls shall operate at no greater than 120-VAC. It is preferred that they operate at 24-VDC.

2.2.15.5 Motor starters shall provide drop-out protection. This means that, in the event of a loss of power, the equipment shall be re-energized only by the deliberate action of the operator. Manual or mechanical motor starters shall not be deemed acceptable.

2.2.16 CONTROL LEVERS: Control levers shall move in the same direction as the motion of the controlled component.

2.3 Safety, Security and Environmental

2.3.1 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description;

Additional requirements will be placed on contractors requiring access to the Army Network, or

Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal island-wide

Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

2.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by

Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

2.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at

RIA shall comply with adjudication standards and procedures using the National Crime

Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The JMTC representative shall provide guidance to complete the Access Control Records Check request Form though the Rock Island

Arsenal Directorate of Emergency Services.

2.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock

Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti-

Terrorism Training.

2.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

2.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the JMTC representative, or paced in a drop box at a

RIA-JMTC access point.

2.3.1.2 Security Training: The contractor shall complete the following training:

2.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The JMTC representative will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

2.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

2.3.1.3 For Contractors requiring Common Access Card (CAC): No CAC will be issued in connection to this project.

2.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: Rock Island Arsenal is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering

Rock Island Arsenal.

2.3.3 REAL ID: Starting 03-May-2023 all personnel entering Rock Island Arsenal will be required to show a Real ID form of identification.

2.3.4 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

2.3.5 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl

(PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

2.3.6 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard

OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

2.3.7 SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

3. COMPONENT SPECIFICATION

The contractor will provide and install two new roof mounted exhaust fans to replace the existing fans. Plus, the contractor will provide the labor and materials to duct three ground level compressors over the mezzanine above them and then exhaust each out the back wall of the building. The three ducts will include a booster fan, a rain hood and bird screen. It shall include all materials and labor necessary to make the equipment safely operational and to meet all relevant industry and national standards.

3.1 EXHAUST FANS:

3.1.1 ROOF MOUNTED: Two new roof mounted upblast centrifugal exhaust fans to replace existing general ventilation fans. Power wiring disconnect/reconnect will be supplied by the contractor. Transition dimension of fan base is 54 square inches. Flow-25000 CFM, Bird-screen, vibration isolators with a 5HP motor.

3.2 DUCTING:

3.2.1 DUCTING: The materials and labor will be provided to duct three ground level compressor exhausts out of building B222. The ducting shall be the same size dimensionally as the compressor outlet and run up over the mezzanine level and out the back wall of the building, terminating with a rain hood and bird screen. The ducting would be installed in a manor to minimize protrusion outside of the compressor’s envelop. The ducting assembly will be designed with the ability to be easily disconnected for possible compressor repair or removal. Each ducting assembly will include a damper to exhaust into the building during the winter months.

3.3 BOOSTER FANS:

3.3.1 BOOSTER FANS: Three 2400 CFM booster fans will be provided and installed, one on each of the new ducts for exhausting the compressors. The power wiring and interlock with the compressor operation will be provided by the Rock Island Arsenal – Joint Manufacturing and

Technology Center personnel.

3.4 BACKDRAFT DAMPER:

3.4.1 GAVITY BACKDRAFT DAMPER: QTY 2 Roof exhaust 48 square inch dampers.

Maximum operating temperature 200 degrees F, with a maximum discharge velocity of 2000 fpm.

4. APPROVAL/SHIPPING

4.1 Shipping

4.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the

Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

4.1.2 SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 6:00 am and 12:00 am (noon), local time on Mondays through

Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC contracting officer.

4.1.3 RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN:

Mr. Robert Mcclure or Mr. Dave Holgorsen TARA-LGC”. Items not correctly marked are subject to being returned at the vendor’s expense.

4.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

4.2 Installation

4.2.1 SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that the vendor must perform prior to system installation to

Rock Island Arsenal.

4.2.2 PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support the preparation portion of the installation by providing utilities to the points of first connection.

4.2.3 LABOR AND MATERIAL: The supplier is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal.

4.2.4 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the process, as it deems necessary.

4.2.5 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

4.2.6 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island

Arsenal will perform the off-loading and placement of the equipment.

4.2.6.1 Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

4.2.6.2 The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock

Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

4.2.6.3 If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

4.2.7 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

4.2.8 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection.

4.2.9 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide

Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

4.2.10 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated JMTC representative to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the JMTC representative to address any emergency situations."

4.3 Completion

4.3.1 Final acceptance of the equipment shall occur after the following:

4.3.1.1 Set-up completion by the contractor.

4.3.1.2 Successful completion of performance testing at Rock Island Arsenal.

4.3.1.3 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.