Attachment 0001 - Performance Work Statement (PWS) dated 27 March 2025.pdf

PERFORMANCE WORK STATEMENT

597th LODGING SERVICES

Lodging Services

Performance Work Statement (PWS)

For

842nd Battalion (Beaumont, Texas)

27 March 2025

597th Lodging Services Performance Work Statement

TABLE OF CONTENTS

Section Topic Page

1.0 Background & Scope 2

2.0 General Security Requirements 3

3.0 Government Furnished Property 4

4.0 Contractor Furnished Property 5

5.0 Lodging and Other Specific Tasks 5

1. BACKGROUND AND SCOPE

1.1 Background. The Military Surface Deployment and Distribution Command (MSDDC), headquartered at Scott AFB, IL is an operational-level Army force designated by the Sectary of the Army (SECARMY) as the Army Service Component Command (ASCC) of the United States Transportation Command (USTRANSCOM) and a major subordinate command of Army Material Command (AMC). This Performance Work Statement (PWS) is for the performance-based acquisition of multiple award contracts to support the mission that ensures each military applicant receives lodging and oversight services related to their stay at the 842nd Battalion (Beaumont, Texas) location.

1.2 Scope of Service

1.2.1 The contractor shall furnish all resources (including, but not limited to, facilities, furniture, equipment, supplies, management, supervision and labor) and services to provide lodging accommodations and applicant supervision as specified herein for armed forces/government agency applicants processing at the 842nd Battalion. Lodging shall normally be required for applicants arriving on Sundays through Saturdays.

When services are required, a Request for Task Order Proposal (RTOP) will be issued to each contract holder. Each contract holder is likely to receive more than one task order and thus will be responsible for managing the operation of those task orders simultaneously.

This contract will provide services for the 842nd Battalion in which a single task order will be awarded. The number of Reservists to be serviced will be estimated in each RTOP and will vary.

The contractor shall provide services in accordance with the terms, conditions, and specifications set forth in the PWS for the individual task orders. Historical data depicting the actual number of availabilities for a 12-month period is approximately 19 rooms for Terminal Management Team (TMT) missions and 7 rooms for Deployment and Distribution Support Team (DDST) missions per month. This historical data is provided for information purposes only to reflect the variations in requirements throughout the year and does not reflect actual or projected requirements.

Estimated numbers (i.e. number of applicants/line-item quantities) reflected in each TO are based on the best information currently available to the government. During peak processing times, the actual number of applicants requiring service may exceed the estimates stated.

1.2.2 The contractor shall be capable of full performance of all required services on the effective date of the TO.

1.3. The government will monitor the contractor’s performance under this contract in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.212-4.

1.3.1. Contractor shall begin performance as specified on the effective date of the contract.

1.3.2 The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested.

1.4. The contractor’s employees shall be courteous to all persons served under this contract.

Courtesy rendered shall be equal to that rendered to all other patrons.

2. GENERAL SECURITY REQUIREMENTS.

2.1 General security requirements of the Contractor defined within this section.

2.2 The overall classification of work associated with this contract is UNCLASSIFIED.

Personnel assigned to this contract will not require access to Non-Secure Internet Protocol Router Network (NIPRNet) applications or UNCLASSIFIED Government systems, therefore not authorized to obtain a Common Access Card (CAC) or Alternative Smart Card Logon (ASCL) tokens.

2.3.1 Personnel Screening. The Contractor shall ensure its employees meet U.S. Government guidelines regarding foreign national employment by screening all employees for indications of criminal, terrorism, or threat-related activity or alliances detrimental to the United States of America or Host Nation.

2.3.1.1 The Contractor shall not employ any person under this contract convicted of any of these offenses or who presents any of these unfavorable behaviors or is simultaneously an employee of the United States Government. Anyone refusing screening shall result in denial of applicant’s access for employment and/or termination. If employment or continued employment of any Contractor employee is prejudicial to the interests or endangers the security of the United States of America, the Contractor shall make the necessary changes to remove those employees from interacting or engaging with US personnel.

2.3.2 Operations Security (OPSEC). Information provided during the course of performance shall only be released to personnel/entities who are providing specific services in support of the contract. The Contractor shall implement appropriate safeguards to mitigate against the release of said information to third parties external to the transportation and logistics enterprise without prior permission. The Government and contractor shall operate in concert to sanitize transportation related information in order to provide only the most basic elements required to satisfy the requested service. In any case where there is uncertainty or ambiguity with regard to OPSEC protocols, the Contractor shall consult the COR and/or Contracting Officer for resolution.

2.3.3 Threat Related Incidents. Persons employed by the Government will report threat-related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest specified in AR 381-12, Chapter 3, to the Facility Security Officer, the nearest Military CI Office, the Federal Bureau of Investigation, or the Defense Counterintelligence and Security Agency.

2.3.4 Security Regulation Guidance found at https://www.esd.whs.mil/dd/. Select under “DOD Issuances” the following DOD Instructions and Manuals.

2.4 Privacy Information. Contractor and COR/ACOR, must ensure all personnel information collected, maintained, used or disseminated is relevant and necessary to accomplish the Contract.

The Contractor will collect information to the greatest extent practicable directly from and inform the individual of the reason collection of the information is required; authority for collection; who and for what purpose; whether disclosure is mandatory or voluntary; and the impact of not providing the information. The Contractor and COR/ACOR will establish appropriate administrative, technical and physical safeguards, for protection of paper, documentation involved, to ensure security of records and prevent compromise or misuse during storage, transfer, or use, including transiting authorized alternative worksites. Privacy information collected, must comply with host nation, DoD and Army Privacy Act regulations, whichever is more stringent.

3. GOVERNMENT FURNISHED PROPERTY

3.1 The government will provide the contractor the necessary daily authorization and receipt vouchers.

3.2 The government will provide the contractor with a safety/security pamphlet for distribution to military member.

4 CONTRACTOR FURNISHED PROPERTY

4.1 The contractor shall furnish all food, facilities, equipment, supplies, management, supervision and labor required for the performance of this contract, except that specifically identified as government-furnished property in Section 3 http://www.esd.whs.mil/dd/

5. LODGING AND OTHER SPECIFIC TASKS

5.1 General Duties and Requirements. The multiple award contracts will provide each military member overnight lodging and on-site oversite by a contractor liaison to ensure safety and accountability for each military member. Specifically, each military personnel provided services under this contract will receive overnight lodging and contractor monitoring while at the lodging facility. The contractor is responsible for providing program task order management oversight on all task orders to ensure services and quality are maintained at all contracted lodging facilities and detailed invoices.

5.1.1 Prior to submission of a task order proposal, the contractor shall identify and fully vet each lodging facility proposed to ensure the lodging facility meets the minimum requirements as set forth in the RTOP PWS.

5.1.1.1 Contractors shall only propose hotels that have a minimum of a three-diamond rating on the American Automobile Association (AAA) rating scale, unless otherwise stated in the RTOP for a given location.

5.1.1.2 The contractor shall ensure that lodging rooms or suites are equipped with a fully functional kitchenette to include at minimum a refrigerator, microwave, stove top, and recommended an oven.

5.1.1.3 The contractor shall ensure that pots, pans and utensils are provided and in serviceable condition.

5.1.1.4 The distance of travel from the HQ building to lodging should be no more than 15 miles (18 mins) in the zip code of 77705.

5.2 Lodging. Contractor shall provide service to all applicants as follows:

5.2.1 Provide sleeping facilities which shall be solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. NOTE: In case of an emergency, contractor will be allowed to put three individuals in a room, using a roll-away bed or hide a-bed. THIS SITUTATION WILL BE ALLOWED ONLY IN AN INTERMITENT

EMERGENCY. IT WILL BE MONITORED AND SHALL NOT BE DEEMED

APPROPRIATE FOR ROUTINE USE DURING OVERFLOW SITUATIONS.

5.2.2 Labor or CFE Shortfalls. The Contractor shall notify the COR immediately for any labor or CFE shortfalls and communicate their plan to rectify those shortfalls prior to operational start times. The COR will document all discrepancies.

5.2.2.1 Provide single rooms for officer. A double room may be assigned to an officer if a single room is not available; however, the officer shall not share the double room with another.

5.2.2.2 Ensure that male and female applicants are not lodged in the same room. Males and females shall be lodged on separate floors or in separate wings. Ensure that female applicants are NEVER lodged at the proposed overflow hotel.

5.2.2.3 Provide double set of bath towels, washcloths, hand towels, soap, shower mats, bathmats and any other amenities such as shampoo, conditioner, lotion, mouthwash, body wash, etc., that is supplied to regular hotel guests.

5.2.2.4 Provide to military personnel any accommodations, services and privileges normally provided to other paying guests.

5.2.2.5 Lodging Overflow. Within 14 calendar days of TO award, the contractor shall submit for approval its lodging overflow procedures, to include identification of an overflow hotel. The contractor shall submit its overflow procedures to the COR, and the KO for review and acceptance by the KO. The KO will provide a decision of acceptance/non-acceptance within 14 calendar days of receipt from the contractor. Contractor shall propose properties that can accommodate at least 70% of the maximum double rooms required.

5.2.2.6 Liability. The government assumes no liability for any damage caused by applicants.

5.2.2.7 Provide interior corridor guest room entry ONLY.

5.2.2.8 Operational electronic surveillance of the hotel property with recording capability. At a minimum, all entrances, exits, and the hotel lobby shall be covered by security cameras and provide a clear view of all areas proposed for the sole use by military applicants (i.e. lounge, check-in, smoking area, etc.).

5.3 Subcontracting.

5.3.1 The contractor shall furnish lodging from the hotel specified in each TO. The contractor shall not subcontract to any other establishment, or any other location not specified in the TO without prior written approval of the contracting officer. Establishments proposed for subcontracting shall meet all specifications required in the performance of services under the terms of this contract and the applicable TO.

5.3.2 At the TO level, contractors shall be required to establish any required subcontracting agreements with establishments and furnish an executed copy of each with the contractor’s proposal. Each subcontracting agreement shall be executed and shall contain the contractor and subcontractor’s signature. Subcontracting agreements shall acknowledge that the subcontractor will not seek payment or make a collection effort against an applicant for lodging or require or request applicants to sign any documentation acknowledging liability for lodging. The subcontractor may request applicants sign documentation acknowledging liability for any damage caused to his/her room or the hotel and may obtain a guarantee of payment (i.e. credit card or advance payment) for services not covered under this contract, such as in-room movies, long distance phone calls, room service, etc., if such services are made readily available to applicants. In instances where the subcontracted facility itself subcontracts for services the contractor shall furnish an executed copy of such agreements to the government along with its proposal.

5.3.3 Invoice processing. On a monthly basis, the contractor shall submit a detailed invoice to the COR no later than the third workday of the month following the month in which services were provided. Monthly invoices shall be by service code. A sample invoice will be provided at the TO level; however, contractors may use a form of their choosing provided all required information is included. Each task order will include complete billing/invoicing instructions.

Problems encountered with contract payments shall be directed to the responsible TO administrator.

5.3.4 Lodging Vouchers. The contractor shall perform administrative functions to account for lodging services provided to personnel. Necessary forms and instructions will be made available to the contractor by the COR copy 2 (daily processing list) for the purpose of reserving that night’s rooms.

5.3.5 Accompanying spouses. The government is under no obligation to provide, nor will it pay for, services incurred for or by an accompanying spouse. Any charges incurred for or by accompanying spouses shall be between the contractor and the spouse.