Attachement_1_-_Statement_of_Work.docx

STATEMENT OF WORK – Western Nevada Agency, Carson City, NV

PROJECT DESCRIPTION:

The Bureau of Indian Affairs (BIA), Western Regional Office (WRO), Western Nevada Agency Realty and Probate require systems furniture, task seating, guest seating, and other office furniture. We will replace and standardize their office furniture for their office location in Carson City, NV.

The furniture shall require design, production, delivery and installation.

GENERAL DESCRIPTION:

The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment and expertise necessary to perform the installation of all furniture. The contractor shall work in coordination with the client agency, as well as other personnel of the BIA and other project team members.

The selected contractor is required to familiarize themselves with the conditions at the location. The awarded contractor shall review all site conditions and verify they are in accordance with design drawings, field conditions and are acceptable for the awarded furniture solution. The awarded contractor shall also meet with the agency representative to review finishes for the design solution and make a final selection.

The awarded contractor shall provide a complete project schedule with deadlines.

The awarded contractor shall be responsible for assessing, evaluating, verifying and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, elevator, storage and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation.

OVERALL REQUIREMENTS:

All offered products are required to meet the specifications shown in Furniture Standards Technical Page.

The office and systems furniture offered shall be a complete line of furniture and shall meet or exceed the requirements. All pieces shall be part of a "line" of furniture designed and finished to match and provide a unified look throughout the space.

Laminate Adhesives used to fabricate on-site and shop applied assemblies containing laminate adhesives must contain no urea-formaldehyde.

PROPERTY DISPOSAL:

At the site visit, the Government will supply the following information to assist contractors: Suite and floor numbers where existing furniture is located.

PROJECT MANAGEMENT:

The successful contractor will provide overall project management for space planning, product specific design, specifications, orders, delivery and installation according to the schedule provided by the client agency.

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance. The single POC will serve as representative for the client agency management representatives to ensure the delivery and installation of furniture awarded by the WRO. The single POC shall serve as a liaison among all the various furniture manufacturers, corporate representatives and service providers to ensure successful delivery and installation and shall have the authority to act on behalf of all the product and service providers. It is necessary to ensure furniture is successfully delivered and installed on time.

INSTALLATION SERVICES:

Upon award, the installation schedule shall be developed.

In order to meet this time frame the Contractor is required to plan an installation schedule which meets the completion date listed herein.

The Contractor shall coordinate all deliveries and installation times with the agency COR.

Issue Resolution:

· Any unexpected conflicts during product installation must be brought to the client agency COR and BIA WRO CO for resolution.

· The successful contractor shall correct (at the contractor’s expense) any installation problems, which are the result of incorrect layouts, insufficient field verification, delivery errors and damaged product.

· Damaged and/or missing product will be replaced by means that will prevent installation delays. Damaged product replacements will be at the selected contractor's expense. All damaged product shall be removed from the job site immediately.

DESIGN & LAYOUT:

The Contractor shall ensure that their layout is in compliance with area building and Federal state and local code requirements.

The Contractor SHALL conduct a site verification to ensure design of the dimensions of their product line and the plans are correct and are within the diameters of the suite. RELIEF FOR CONTRACTORS NOT MAKING THIS VERIFICATION WILL NOT BE GIVEN. Walkways and passageways shall not be less than 28 inches to allow for safe entry and egress.

The contractor is responsible to ensure the installation plans are compatible and in accordance with the manufacturer's planning guides. The contractor is required to provide preliminary installation plans. The contractor shall submit specifications, cut-sheets and finish samples for review and approval by the agency COR.

The contractor shall be responsible for providing all design aspects and documents to the customer for review and approval.

1. A copy of the finalized design shall be submitted to the COR. The successful contractor will assist the customer by proposing colors, fabrics and accessories which will coordinate with carpets, paints, etc. in the area.

2. When installation is complete the contractor shall submit a statement of acceptance, to be reviewed and signed by the COR (with any exceptions noted), then forwarded to the WRO Contracting Officer.

3. Any request to modify design/installation documents or pricing must be proposed by the Contractor and approved, IN WRITING, by the WRO Contracting Officer. NO PERFORMANCE ON

A REQUESTED CHANGE ORDER SHALL BE PERFORMED UNTIL A SIGNED MODIFICATION HAS

BEEN RECEIVED BY THE CONTRACTOR.

THE DESIGN SHALL INCORPORATE THE WORKSTATIONS TO BE OCCUPIED BY THE CUSTOMER AND ALL SUPPORTING EQUIPMENT, SUCH AS PRINTERS, STORAGE, FACSIMILE MACHINES, COPIERS, ETC., UNLESS

OTHERWISE SPECIFICALLY EXCLUDED.

The contractor shall provide an inventory of all products installed under this project.

INSTALLATION INSTRUCTIONS:

The space will be cleared of all furniture at the time of installation.

The contractor shall furnish all labor, supervision, materials, equipment, and related services necessary to perform the work required under this contract in an orderly and efficient manner, to the complete satisfaction of the Government.

The contractor will coordinate all deliveries and installation times with the COR.

Furniture requirements for offices:

Legal Administrative Specialist Heartland Office Source Furniture Company or equal (L Shaped Desk with Storage and Hutch) Website: https://madisonliquidators.com/item/l-shaped-desk-with-hutch-hl/104824/ Finish: Walnut

Large Pencil Drawer

Realty Specialist: Performance Furnishings Furniture Company or equal (L Shaped Desk with Storage and Hutch) Website: https://madisonliquidators.com/item/l-shaped-desk-with-storage-and-hutch-pl-laminate/11689/ Website: Double Lateral File Credenza https://madisonliquidators.com/item/double-lateral-file-credenza-pl-laminate/101008/ Finish: Aspen

Large Pencil Drawer

Heavy-Duty Oversized Guest Chair Website: https://madisonliquidators.com/item/heavy-duty-oversized-guest-chair-big-tall/118898/

COMPLETION OF THE INSTALLATION REQUIREMENT SHALL REQUIRE THE FOLLOWING MINIMAL TASKS:

1. Provide on-site management, coordination and technical assistance by a project manager working with the Government representative (the client agency or BIA) throughout the installation phase.

2. Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move furniture to the desired areas. Areas shall be clear and carpeted.

3. Contractor shall provide the following:

a. Product Warranties

b. The contractor shall conduct a post-installation orientation/training sessions for personnel to instruct users and assigned maintenance personnel how to maintain panels, work surfaces, and components utilized in the project. The training shall include, but is not limited to the following: cleaning, repairs, assembly, disassembly, maintenance and rearrangement of panels, work surfaces and components.

4. The Contractors shall arrange delivery to the client agency location in accordance with the Installation Schedule.

5. The Contractor shall be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the successful contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site. Proper measures (protective runners, pads, etc.) shall be provided and utilized by the contractor to protect the building (elevators, walls, floors, etc.).

6. The Contractor is responsible for compliance of all products and installation to the General Specifications and with all applicable state, local and federal building codes, Local ordinances and regulations.

7. The contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state & local regulations, standards, codes & laws. The contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the contractor. The contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the contractor or used under the contractor's discretion.

8. At least three weeks prior to the beginning of delivery and installation, the contractor's representative, supervisor, and members of the installation crew shall provide the following information to the COR:

a. Company Name, Address, Telephone Number

b. Supervisor's Name and Contact Number

c. Name and Contact Number of each individual installer

9. Contract shall also be responsible for ensuring that the installation personnel are identifiable.

10. Building Utilities: The contractor's work shall not interrupt building utility services without the prior written approval of the customer and the Building Manager.

INSTALLATION SUPERVISION SHALL BE HANDLED BY AN EXPERIENCED ON-SITE SUPERVISOR TRAINED BY THE MANUFACTURER. THE FURNITURE SYSTEM INSTALLERS SHALL HAVE THE FOLLOWING QUALIFICATIONS:

1. Code Compliance: All products and installation shall comply with all state, local, and federal building codes, Local ordinances, and regulations. The responsibility for determining and assuring compliance is that of the successful contractor.

2. Installation Hours: Conducted installation services during regular business hours to the maximum extent possible according to the schedule developed with Agency approval. If required to meet the approved installation schedule, evening and weekend hours may be necessary and determined in advance and with approval from the COR as based on building requirements and/or client time requirements.

3. Verification of Shipments: Parts are to be checked at factory prior to shipping to ensure order is complete and that installation shall not be delayed as a result of missing parts or an incomplete delivery.

4. Repairs: Correct at contractor's expense or pay the Government to repair any building damage caused by the installation team, including damage to walls, ceiling, and floors. Restore the building to the condition it was in at the start of furniture installation. If the contractor shall repair building damage, to repair the damage that meet the environmental specifications required in the construction contract.

5. Touch-up all nicks and scratches on the furniture that occurs during installation.

UPON COMPLETION OF INSTALLATION:

1. Protect all warranties by immediately correcting all omissions, mistakes, or damage.

2. Review the installation of the site with COR and prepare a punch list of any problems that shall be corrected.

3. Ensure installation conforms to the requirements of the Uniform Federal Accessibilities Standards [UFAS].

4. Unless directed otherwise by the COR, remove from the project site any defective product or material that has been delivered to the site in error.

5. Correct all minor deficiencies and make all minor adjustments as required for compliance with life safety codes within seventy-two (72) hours after completing installation. Replace all damaged or missing products by means that shall eliminate or minimize installation delay. Assume replacement costs, including communications, shipping, and installation.

6. Correct all other punch list items, to the satisfaction of the COR within ten (10) working days after completing the furniture installation.

7. Provide a professional installation that is square, plum and properly aligned with adjoining furniture.

POST INSTALLATION SERVICES:

1. Coordinate disposal activities with the building owner. Remove all packing materials, debris, and cartons from the job site daily.

2. Furniture Cleaning: Clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation of each floor. Use only approved non-toxic cleaners.

CONTRACTING OFFICER’S TECHNICAL REPRESENATIVE (COR):

Cheryl Sam Western Nevada Agency 311 E. Washington St.

Carson City, NV 89701-4065 Email: Cheryl.Sam@bia.gov Phone: Direct: (520) 549-6636 Cellphone: (520) 610-1159

RESPONSIBILITIES OF THE GOVERNMENT:

The Government agency receiving the furniture will cooperate with the contractor by providing space for staging of the furniture packaging, assembly of furniture, as required.

CONTRACTOR'S SUPERVISION:

A Project Manager (or Project Superintendent) shall be on site at all times and shall have the authority to act for the contractor at all times.

THE FOLLOWING PROCEDURE SHALL BE STRICTLY ADHERED TO:

Any difficulties in reaching agreement or making progress on the design by either party should be reported to BIA WRO Contracting Officer. The Contractor's Project Manager or Representative shall be on site during the installation phase to address any problems and to ensure a smooth installation process.