Attachement 1 CatholicREC-SOW (17 Oct 2022).pdf

Catholic Religious Education Coordinator

Statement of Work (SOW)

17 October 2022

PLACE OF PERFORMANCE: Bldg. 355 (MacDill Chapel), 2204 Administration Ave, MacDill AFB FL 33621

1. DESCRIPTION OF SERVICES: The Catholic Religious Education Coordinator will be responsible for the Religious Education component of the Catholic ministry, as well as parish specific support for the Catholic Priest at the MacDill AFB Chapel. This is a part time requirement and the contractor will be paid for hours worked and will be responsible for the following:

1.1. Religious Education Coordinator Responsibilities.

1.1.1. Overall development and implementation of the Catholic Religious Education program, conforming to the directives of the United States Conference of Catholic Bishops, as given in the General Directory for Catechesis and the National Directory for Catechesis. This includes meeting the needs of children from pre-school through grade 12, facilitating the RCIA program and teaching baptismal catechesis.

1.1.2. Developing, proposing, and tracking a 12-month calendar of Catholic Religious Education events and scheduled classes to be submitted to the Catholic Priest or his designate in June for the next Fiscal Year.

1.1.3. Coordinating with the Catholic Priest or his designate on proper scheduling and securing of facilities. Once schedule is approved, submit all requests in the chapel facility calendar.

1.1.4. Recruiting and training volunteers to staff the Religious Education program, including sacramental preparation.

1.1.5. Providing an orientation for all new teachers and other training workshops, as needed, during the school year.

1.1.6. Preparing a government funded area-wide Teacher Handbook, approved by the Catholic Priest or his designate, outlining job descriptions, annual calendars, policies and procedures, as well as sacramental guidelines and norms, to be provided to teachers two weeks prior to the beginning of classes.

1.1.7. Preparing a government funded area-wide Parent Handbook, approved by the Catholic Priest or his designate, outlining policies, procedures and class calendars, as well as sacramental guidelines and norms, to be distributed to parents during registration.

1.1.8. Conducting Religious Education staff meetings, as needed, and attending Liturgy Commission meetings in the chapel conference room or annexes. The Contractor will also attend bi-weekly Chapel staff meetings, and when able, local meetings, programs, symposiums, AMS trainings or conferences within the Tampa community aimed at furthering the development of religious education.

1.1.9. Preparing Religious Education publicity materials approved by the Catholic Priest or his designate.

1.1.10. Conducting ongoing registration and maintaining a roster database for students, teachers, staff, and candidates for the Sacraments of Initiation and Reconciliation. Updated lists are to be submitted quarterly to the Catholic Priest or his designate.

1.1.11. Arranging transportation needs for Religious Education programs with funding and/or resources provided by the government.

1.1.12. Supporting the logistical needs of the teaching staff in a timely manner.

1.1.13. Maintaining a supply of government funded consumable materials, conducting inventories of resources and equipment, and submitting reports to the Catholic Priest or his designate.

1.1.14. Developing and tracking the annual Catholic Religious Education budget, with the proposed budget submitted to the Catholic Priest or his designate no later than November for the fiscal year.

1.1.15. Submitting funds requests in accordance with local procedures.

1.1.16. Compiling reports as needed concerning Religious Education program elements and providing them to the Catholic Priest or his designate.

1.1.17. Providing the required Air Force Chaplain Corps Activity Reporting System (AFCCARS) religious education statistics to the Catholic Priest or designee. Reports are submitted monthly to Catholic Priest by email no later than the last duty day of the month.

1.1.18. Preparing for the Sacraments of Baptism, Reconciliation, Confirmation and Eucharist in a developmentally appropriate fashion. This includes meeting with the students participating in sacramental preparation, as well as their parents.

1.1.19. Preparing, coordinating and transmitting sacramental records to the Archdiocese of Military Services and/or other governing Catholic bodies, as applicable.

1.1.20. Maintaining a continuity file for the Catholic Religious Education Program, including all after-action reports on the MacDill AFB SharePoint or Official network drives.

1.1.21. Maintaining office hours, coordinated with the Catholic Priest that provide suitable availability to manage program elements. Flexibility is paramount, as a minimum of 4 hours each week will be dedicated to weekend duties.

1.1.22. Maintaining availability for extended hours during special events (such as Vacation Bible School, Special R.E. Events), which can result in lengthy and odd hours to be compensated for during adjacent weeks.

1.1.23. Must be able to work unsupervised in a fluid and sometimes stressful environment with staff, adults and children. Must maintain professional standards of conduct and public decorum, including, but not limited to, dress and grooming, which reflects the professional status of the military environment.

1.1.24. Must be positive, self-directed and motivated, with the depth and breadth of knowledge necessary to support the Catholic Religious Education program. Must be able to efficiently organize and manage diverse ministry program elements.

1.1.25. Must be able to maintain healthy, functional and positive interpersonal relationships with coworkers and customers. Must possess the ability to constructively and harmoniously work with the chapel staff, contractors, volunteers, parents, and children involved in the Chapel program.

1.1.26. Must be able to effectively communicate the needs and goals of the Catholic Religious Education Program and the overall Catholic Parish vision to staff, volunteers, and customers.

1.2. Parish Specific Support Responsibilities.

1.2.1. Attends Catholic Parish Council as an official member.

1.2.2. Developing, proposing, and tracking a 12-month calendar of Catholic religious education events to be presented for approval of the Catholic Priest or his designate.

1.2.3. Maintaining an inventory of all forms of the Archdiocese for the Military Services, USA.

1.2.4. Maintaining and updating Religious Education directory.

1.2.5. Providing orientation and training to volunteers for all religious education procedures.

1.2.6. Attending scheduled Catholic Parish Council meetings at the base chapel.

1.2.7. Preparing Catholic religious education publicity materials approved by the Catholic Priest or his designate.

1.2.8. Must complete an Installation Records Check without any disqualifying incidents for installation access. Complete a National Agency Check in accordance with DODI 1402.5 and other governing Air Force and local instructions.

1.2.9. Must comply with Air Force guidance and local policies related to training in operational, information and personnel security, information protection, antiterrorism and safety. Must comply with any requirements necessary in order to attain local domain access for internet and email use.

2. SERVICES SUMMARY: The Catholic Religious Education Coordinator will develop and maintain a robust Catholic Religious Education program coordinate with and support the Catholic Priest or his designate in the implementation of the Catholic ministry.

3. TRAINING REQUIREMENTS: The Catholic Religious Education Coordinator must complete all appropriate annual training requirements in the Advanced Distributed Learning Service online (i.e. Information Assurance, Force Protection, Operational Security, etc.) The Catholic Religious Education Coordinator must also be trained by the unit security monitor in accordance with Air Force Instruction 10-701 regarding Operational Security and Chapel Critical Information Lists and policies.

4. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The government will provide office space and all necessary materials for the performance of these duties. This will include a government funded desk and chair, computer equipment, office supplies, reference materials, and educational materials necessary for the administration of the program. The contractor will be responsible for safeguarding all government property in the assigned work area and clean up of facilities after events. Facilities and/or equipment will be secured upon completion of each service performed. Ensure all keys issued are safeguarded against loss by use of unauthorized persons. The Catholic Religious Education Coordinator will report any loss or unauthorized use of keys to the facility manager immediately when the loss or misuse is