AttachA PO SOW DCF ITB 2223 087-2.pdf

ATTACHMENT A

Scope of Work

1. Description of Service

1.1 The Provider will perform the Work as described within this Scope of Work (SOW).

1.2 The Provider will complete asbestos Abatement (removal and disposal) for the Department of Children and Families (Department) at Florida State FSH (FSH) to include removal and disposal of asbestos in accordance with Florida Statutes 469 and Florida Administrative Code 62-257 and a Phase Contrast Microscopy (PCM) Air Clearance Tests.

1.3 The Provider must refer to Attachment B – Building 1247, Pre-Renovation Asbestos Survey and Attachment C – Building 1238, Asbestos Survey for additional information, including the Asbestos Analytical Report, photos, and floor plans.

1.4 Removal of asbestos containing materials must be performed by an Asbestos

Abatement Contractor licensed by the State of Florida, with certified personnel. ACM abatement must comply with the State of Florida Department of Business and

Professional Regulation, Chapter 469, licensing, and training; Chapter 62-701.520, Waste Disposal Rules; Chapter 62-257, DEP 1999, Asbestos Program and OSHA 29

CFR 1926.1100 (Construction Industry Standard).

1. Governance

Based on §287.057(19), F.S., if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Vendor provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements, including, without limitation: The removal and disposal shall be done in accordance with Florida Statutes 469 and Florida Administrative Code 62-257.

1.1 The Provider shall adhere to all other applicable local, state and federal laws, regulations, and guidelines pertaining to the asbestos abatement services being provided by the Provider as described in this Contract.

2. Term

2.1 The anticipated term of the resulting Contract is August 21, 2023. The anticipated duration of the contract is 60 days or until completion. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

2.2 In accordance with §287.057(13), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three (3) years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal.

Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

3. Elements of Services

3.1 Service Delivery & Equipment

3.1.1 Service Delivery Location

The Provider will perform work at Florida State FSH located at 100 North Main Street, Buildings 1247 and 1238.

3.1.2 FSHFSH may require at any time all personnel accessing the site to pass a Level

1 background check. The Provider will provide this information to FSH security who will conduct the check.

3.1.3 Work shall be conducted Monday through Friday between the hours of 8:00 AM to 4:30 PM. With prior approval by the FSH, work can be done on Saturday and Sunday between the hours of 8:00 AM and 4:30 PM. A Provider must request to work weekend hours a minimum of one-week in advance. Emergencies will be addressed on an as needed basis. If the Provider wants to work past 4:40 PM on weekdays, the FSH needs a minimum of one-week advanced notice. State holidays will be nonworking days for construction.

3.1.4 The Provider cannot leave material or equipment unattended where residents can have access.

3.1.5 Protection of Persons and Property - Provider tools and material can be left overnight if the building being worked on is empty. The building will be secured by FSH staff after Provider leaves for the day. However, the protection of persons and property shall be provided for by the Provider throughout the progress of the work. All necessary barriers and warning signs for protection of persons and property, as specified or directed shall be furnished, installed, and maintained during the Contract period by the Provider. The proper protection of all existing construction from damage due to work under this Contract is required.

3.1.6 The Provider shall be responsible for ensuring that all its safety practices are in accordance with Occupational Safety and Health Act of 1970 (OSHA).

3.1.7 At the conclusion of a workday, the Provider must leave the work area so that no safety hazard is present. The Department assumes no liability for any equipment or personal belongings or effects left on Department property/site overnight.

3.1.8 The Provider will maintain a clean site daily. Any areas beyond the construction site are not to be disturbed. Site constraints and storage location will be coordinated with the FSH maintenance staff on a map before commencing the of Work.

3.1.9 Existing facility operations will continue during construction. The Provider must keep driveways and entrances clear at all times. These areas are not to be used for parking or storage of materials. To minimize the storage of large numbers of materials, the Provider will schedule deliveries to the site.

3.1.10 Use of Site: The Provider must maintain the site and repair all damages caused by construction operations. The necessary precautions will be taken to protect the existing buildings and occupants during the construction period. All material (inside a building and outside the building) will need to be secured at all times.

The Provider should not interact with residents at any time. Return grassy area around site to original condition as it was before construction began.

3.2 Equipment

3.2.1 The Provider must provide all equipment required for the services within this

SOW.

3.2.2 The Provider shall be solely responsible for providing safety equipment and procedures for the protection of employees and the public throughout the area(s) that the contractual services being performed/provided by the Provider.

3.3 Task List

The Provider will perform the following tasks:

3.3.1 Removal and proper disposal of asbestos floor tiles, mastic, fire doors, window glazing, and all other work required per Attachment B from Building 1247. Refer to Attachment B – Building 1247, Pre-Renovation Asbestos Survey

3.3.2 Removal and proper disposal of asbestos floor tiles, mastic, fire doors, steam radiators, window glazing, and all other work required in Attachment C from Building 1238. Refer to Attachment C – Building 1238, Asbestos Survey.

3.3.3 Provide a PCM air clearance test for Buildings 1238 and 1247.

3.3.4 When abatement work is undertaken, the Department’s Project Manager (or designee) shall ensure that the asbestos Provider has posted warning signs around the perimeter of all asbestos work area enclosures and support areas.

Warning signs shall conform to Occupational Safety and Health Administration, (OSHA), requirements for size and wording. “No Trespassing By Order of the DCF” or other signs will be required on all projects.

3.3.5 Qualified Supervisor: The Provider shall have a qualified, responsible Supervisor to ensure continued compliance with these specifications.

3.3.6 The Provider shall provide at least one qualified on-site representative, such as a foreman or a management level person or other authorized representative, trained in the provisions of all the applicable regulations who shall conduct inspections along with the Department and/or the Department’s Project Manager (or his/her designee) to ensure continued compliance with this specification.

3.3.7 Evidence that the required training has been completed shall be readily available if requested by the Department and/or the Department’s Project Manager (or his/her designee) and shall be posted and made available for inspection at the work site.

3.3.8 The Provider’s Project Manager shall be available to meet with the Department’s Project Manager (or his/her designee) at a mutually convenient time for both parties during regular “business hours” to discuss work requirements prior to the Provider assuming the responsibilities of this Contract.

3.3.9 The Provider shall be available for a Pre-Work Conference and weekly Progress Meetings.

3.3.10 Air sampling outside the work area and for clearance will be performed by the Department’s Provider. Should final air clearances fail on the first attempt, the cost of all subsequent air testing, including the Department’s Provider’s time, shall be borne by the Provider. Air sampling for personal monitoring required by 29 CFR 1926.11 shall be arranged and paid for by the Provider.

3.3.11 Phase Contract Microscopy (PCM) clearance air sampling results shall be available no later than three (3) hours after completion of sampling.

3.3.12 Transmission Electron Microscopy (TEM) clearance air sampling results shall be available not later than forty-eight (48) hours after completion of sampling.

3.4 Provider Responsibilities

3.4.1 The Provider shall obtain and provide all necessary permits, equipment, materials, parts, supplies, and labor. The Provider shall, at their expense obtain all required permits from the city, county, local, state, federal or other public authorities needed to perform all authorized services.

3.4.2 The Provider is responsible for all required Notifications:

3.4.2.1 The Provider shall provide the notice required by 40 Code of Federal

Regulations (CFR), Part 61, National Emission Standards for

Hazardous Air Pollutants, Subpart M, National Emission Standard for

Asbestos.

3.4.2.2 The Provider must commence abatement activities in accordance with the start date stated on the National Emission Standards for

Hazardous Air Pollutants (NESHAP) Notice.

3.4.2.3 The Provider shall be liable for fines imposed by the local Regulatory &

Economic Resources (RER) authority as a result of noncompliance with the start date given on the National Emission Standards for

Hazardous Air Pollutants (NESHAP) Notification.

3.4.2.4 Under no circumstances is the Provider to begin work before the

Department receives a copy of the filed National Emission Standards for Hazardous Air Pollutants (NESHAP) notification.

3.4.2.5 The Provider shall provide all written notices required. by 40 CFR, Part

61, National Emission Standards for Hazardous Air Pollutants

(NESHAP), to the Florida Department of Environmental Protection

(DEP), Former Florida Department of Labor and Employment Security

(FDLES)/Regional Asbestos Program Manager and all local governmental authorities of all pending building demolitions, renovations, or abatements.

3.4.2.6 The Provider must meet the state asbestos removal program requirements of s. 376.60, F.S. and the renovation or demolition notice requirements of the National Emission Standards for Hazardous Air

Pollutants (NESHAP), 40 CFR, Part 61, Subpart M, as embodied in

Rule 62-257, F.A.C.

3.4.3 Provider’s Warranty

The Provider warrants to the Department that all services, work materials and supplies

(if applicable) furnished under this Contract/Agreement shall be free from defects in material and/or workmanship upon delivery, and shall be performed in a competent, good workmanlike manner and in accordance with good trade practices and local, state and federal codes.

3.4.4 Provider shall provide a full-time, onsite Asbestos Consultant throughout the duration of the Project.

3.4.5 Provide PCM air clearance test results to the Department.

3.5 Department Responsibilities:

3.5.1 Daily air monitoring.

3.5.2 The Department shall move any furniture or items that is impeding the Provider.

4. Invoicing and Payments

4.1 General Information

4.1.1 A Purchase Order (PO) will be issued to the Provider.

4.1.2 The Provider will not receive payment in advance for goods or services described in this SOW.

4.1.3 The Provider is responsible for the performance of all tasks contained in this SOW.

4.2 Invoicing

4.2.1 The Provider must submit an invoice upon completion that provides a detailed accounting of the tasks performed during the invoice period for which payment is being requested. Invoices must in sufficient for a proper pre-audit and post-audit thereof.

4.2.2 The invoice shall be submitted along with the documentation supporting completion of each deliverable, milestone, recurring maintenance and operations monthly cost, or Price Quote. Each invoice must include the following information:

4.2.2.1 PO number,

4.2.2.2 Provider name and address,

4.2.2.3 Provider federal identification number,

4.2.2.4 Date(s) and services provided,

4.2.2.5 Identification of tasks due during the invoicing period,

4.2.2.6 Invoice amount,

4.2.2.7 PO balance after payment of invoice, and

4.2.2.8 Signature of Provider’s authorized representative and date signed.

4.2.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

4.3 Payments

4.3.1 The Provider will receive payment for deliverables described in this scope after deliverables submitted to the Department are deemed to meet the Department’s satisfaction.

4.3.2 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Vendor is registered with

MFMP.

4.3.3 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

4.3.4 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Vendor related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Vendor. Any modification to this PO will be addressed through a change order within MFMP.

4.3.5 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridama rketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July %201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20re gistration.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration

5. Provider Travel Reimbursement

The Provider will not be reimbursed for any travel expenses under this Contract.