Attach1 PWS GAOA Tongass Buoy Maintenance KMRD POW.pdf

GAOA Tongass Buoy Maintenance KMRD POW Performance Work Statement (PWS)

General Information

1.0 Background and Purpose: This is a non-personal services contract to provide buoy maintenance on the Ketchikan Misty-Fjord Ranger District (KMRD) and Prince of Wales (POWRD) Ranger Districts. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Outline of Services: This project consists of the following requirements:

1.1.1 Lifting the anchors, clean, inspect and photo the condition. Replacing entire buoy chain, zincs, shackles, stainless steel wire, ties, and reflective tape.

1.1.2 Supplying two (2) new anchors and installing them at Point Amargura.

1.1.3 Supplying two (2) new Buoy Toppers.

1.1.4 Optional supply two (2) additional new concrete anchors.

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project areas are located within the Ketchikan and Prince of Wales

Ranger Districts within the Tongass National Forest. See Attached map.

1.3 Background: The U.S. Forest Service is responsible for maintaining healthy, diverse, and productive National Forests. Part of these responsibilities include maintaining marine buoys utilized for, but not limited to, recreation opportunities. The Tongass National Forest manages many buoys throughout the Southeast East of Alaska.

1.4 Period of Performance:

Date of Award through 19 December 2022.

1.5 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.6 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.9 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

1.10 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.11 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

General Requirements - APPLICABLE TO TASK 1 and TASK 2:

2.1 Provide a before and after picture of the anchor system.

2.2 Provide a before and after picture of the buoy topper work at each buoy.

2.3 Pictures must be in color and labeled accordingly such as date, time, buoy name, coordinates, etc.

2.4 Provide a Project Schedule outlining the date range for services – this is for governmental situational awareness.

2.5 Dispose of material off National Forest Land.

2.6 For Concrete Anchors and Buoy Toppers refer to Appendix3 2022_Buoy_Maint_Gen_Install for requirements incorporated into this PWS.

2.7 Concrete anchors shall be IAW: Standard Specifications for the Construction of Roads and

Bridges on Federal Highway Projects, FP-14.

The Standard Specifications for the Construction of Roads and Bridges on Federal Highway Projects, FP-14, are included by reference. The requirements contained in these specifications are hereby made a part of this solicitation and any resultant contract.

FLH Standard Specifications (FP-14) can be obtained from the Federal Highway Administration Home Page on the Internet. It is in Word or Adobe Acrobat page description format at: https://highways.dot.gov/sites/fhwa.dot.gov/files/docs/federal-lands/specs/12851/fp14.pdf

2.8 Buoy Locations:

Chain Length (approx.)

Location: (See attachment for buoy maps.) Required Services

70’ Klu Bay- (55°50.463 N, 131°27.822 W)

Task 1

120’ Blind Pass- (55°53.681 N, 131°39.057 W) Task 1

90’ Bailey Bay- (55°58.466 N, 131°37.164 W)

150’ Short Bay- (55°59.892 N, 131°31.306 W)

90’ Anchor Pass - (55°58.329 N, 131°24.016 W)

90’ Klahini Bay - (56°05.41 N, 131°10.05 W)

90’ Karta River- (55°33.921’ N, 132°34.497’ W)

51’ Trollers Cove- (55°21.893’ N, 132°11.944’ W)

60’ Kegan Cove - (55°01.331’ N, 132°10.06’ W)

90’ sunk Point Amagura- (55°27'.29’ N, 133°21.580’ W) Requires two new anchor blocks and a new buoy topper

Task 2

90’ sunk Shipley Bay- (56°05.223’ N, 133°30.567’ W) Install one Govt furnished anchor block and a new buoy topper

Task 2

2.9 TASK 1: Perform Buoy Maintenance - Lift anchor blocks, buoys, and chain - approximately

5000-7000 pounds. Anchors shall be cleaned, inspected and photographed. Replace entire buoy chain, zincs, shackles, stainless steel wire, ties, and reflective tape.

2.9.1 Chains:

I. Replace with 7/8 Long link or – ¾ in galvanized stud link II. Replace Pt. Amagura with 1” galvanized stud link. See 2.8 “Buoy Locations” for approximate length of chain.

III. Attach 5 lb. zinc to the new chain by through bolting at the mid-point.

2.9.2 Buoys

I. Remove barnacles, mussels, and any other matter off buoy.

II. Remove existing reflector tape. Replace with new reflector tape. Blue reflector tape shall be placed in accordance with 36CFR§62.35: “Mooring buoys: Mooring Buoys are white with a blue horizontal band. This distinctive color scheme is recommended to facilitate identification and to avoid confusion with aids to navigation.”

https://highways.dot.gov/sites/fhwa.dot.gov/files/docs/federal-lands/specs/12851/fp14.pdf https://highways.dot.gov/sites/fhwa.dot.gov/files/docs/federal-lands/specs/12851/fp14.pdf

III. If a buoy is occupied by another vessel the contractor must provide a way to move and secure the other vessel to perform the work.

2.9.3 Concrete Anchors/Anchor Bails:

I. Inspect the concrete anchors by: Cleaning all debris and sea life off the anchor.

II. Describe the condition of the concrete in writing, include photos.

III. Describe the condition of the bail in writing, i.e., thickness of bail, visual estimate of rust, what type of rust (flaking or tight), etc.

IV. Replace entire anchor if bail has a diminished thickness of 50% original thickness.

V. Replace the existing concrete anchor with a new one if it is determined to be inadequate.

2.10 TASK 2: Replace Buoy/concrete anchors

I. Install one (1) Government furnished concrete anchor at Shipley Bay.

II. Furnish and install two (2) anchors at Point Amagura.

III. Furnish and install two (2) new buoy toppers to Point Amargura and Shipley Bay sites.

2.11 TASK 3: Option Item(s) - Supply Concrete Anchors:

I. If Exercised, Supply up to two (2) additional concrete anchors.

3.0 Deliverable / Schedule

3.1 The Contractor shall submit all deliverables for this PWS IAW within listed timelines outlined above. Below is a list of all deliverables outlining each objective and due date.

Item No.

Deliverable Objective Due

2.1 Photos Provide before and after photos of

buoys, chain and anchor blocks.

Prior to invoicing.

2.2 Work Schedule To notify the government of when the

contractor shall be on site performing work.

5 working days prior to commencement of work

4.0 Government Furnished

One (1) government furnished concrete anchor for the Shipley Bay buoy site is located at the Ketchikan Misty Fjords wareyard, 3031 Tongass Ave. Ketchikan Alaska. The Contractor is responsible for transportation and loading the anchor. Contractor shall coordinate with COR for site access and timing.

5.0 Travel

Work performance under this requirement requires access to buoys via marine travel. The government will not be responsible for travel to or form the site location. The Contractor shall be responsible for all travel to and from the work site locations.

6.0 Contractor’s Key Personnel: Identify the Program/Contract Manager responsible for coordinating this effort to be determined at the Pre-work meeting.

7.0. Performance Requirement Measures

Performance Objective

PWS Paragraph Measurement Method

Allowable Performance Deviation

Remedy Amount or Corrective Action

Buoys Maintained to standards outlined in this

PWS

TASKS: 2.1-2.10

COR

inspection and acceptance

5% deviation Rework prior to end of the contract period of performance.

Full invoice payment upon inspection and acceptance.

Supply Anchors 2.11 TASK 3 COR inspection and acceptance

Zero (0)% deviation

Rework prior to end of the contract period of performance.

Full invoice payment upon inspection and acceptance.

Notes:

8.0 Definitions, Acronyms, and Applicable Publications

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime

Contracting Officer (CO): a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

Contracting Officer’s Representative (COR): means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

IAW – In Accordance With

Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Monday through Friday, unless specified otherwise.

9.0. Appendix:

1. Appendix1 BUOY_MAINT_2022_KMRD_2_

2. Appendix2 BUOY_MAINT_2022_POW_A_

3. Appendix3 FINAL_2022_Buoy_Maintenance_Gen_Install