Attach__No__1B_-_IntegratedSolidWastMngtPlybook.pdf

Integrated Solid Waste Management Playbook Consolidated PDF

Date of Playbook Consolidation: 24 July 2014

Note: Please check the Playbook on the CE Portal for the most updated version. Updates are communicated through the “Playbook Updates” list on the right hand side of each Playbook.

Integrated Solid Waste Management – (Plan) – Overview

Introduction to the ISWM Playbook Introduction to the ISWM Program

Introduction to the ISWM Playbook

ISWM Playbook Purpose, Goals and Scope

In accordance with AFI 32-7001 Environmental Management and PAD 12-03 Implementation of Enterprise-Wide Civil Engineer Transformation, the Integrated Solid Waste Management (ISWM) program should meet Environmental Management System (EMS) requirements and follow the Plan, Do, Check, Act (PDCA) framework.

Following the EMS PDCA framework, the ISWM Playbook is organized according to the table in the Organization of ISWM Playbook section below. For more information about EMS, refer to the EMS Playbook.

Limitation

This playbook does not replace, supersede, or circumvent existing DoD or Air Force policy. Federal, state, local or OCONUS regulations and permit conditions take precedence over the guidance in this playbook.

Playbook Roles

The major roles involved in the ISWM program are The ISW Manager, Qualified Recycling Program (QRP) Manager, Contracting Office Representative (COR), Civil Engineering Operations (CEO), Facility Operations, and the Contractor/Operator.

Organization of the ISWM Playbook

The organization of ISWM Playbook follows the EMS PDCA cycle in the table below:

Name of Playbook Section Alignment to EMS

(Plan, Do, Check, Act) Overview Plan ISW Management Plan, Do ISWM Plan and QRP Business Plan Development and Maintenance Plan Roles and Responsibilities Do High Level Do

1.0 Characterize Waste Stream Do

2.0 Conduct Initial Commodity Market and Economic Feasibility Analysis Do

3.0 Conduct Annual Commodity and Market Economic Feasibility Analysis Review Do

4.0 Conduct Reuse Process Do

5.0 Conduct Donation Process Do

6.0 Conduct Compost/Mulch Process Do

7.0 Conduct Recycling Through QRP Do

8.0 Conduct Direct Sales Under $15,000 Do

9.0 Conduct Direct Sales Over $15,000 Do

10.0 Conduct Disposal (Incineration/WTE, Landfill) Do

10.6 Conduct Incineration/WTE Do

10.7 Conduct Landfill Management Do

Landfill Permitting Do

11.0 Conduct C&D Debris Management Do

Conduct ESACC Sales Do Contract Management Do Financial Management Plan, Do Outreach Do Records Management Do Reporting Do Training Do

Monitoring, Measurement, and Corrective Actions Check Management Review and Continual Improvement Act

Introduction to the ISWM Program

About the ISWM Program

Inherent in the mission of the Air Force are the associated environmental responsibilities of protecting human health and the environment and ably managing the natural resources whose care has been entrusted to the Air Force.

The purpose of the ISWM Program is to minimize input to the waste stream through source reduction and maximize diversion from the waste stream through recycling, composting/mulching, re-use, and donation. ISWM involves evaluation local needs and conditions, and then selecting and combining the most appropriate waste management activities for those conditions. When diversion is not feasible, proper disposal of solid waste is conducted through the effective use of incineration and/or disposal in properly designed, constructed, and managed landfills.

Drivers of the ISWM Program

Amongst current key drivers of the ISWM Program are AFI 32-7042, Waste Management and AFI 32-7001 Environmental Management.

Additionally, the PAD 12-03 Implementation of Enterprise-Wide Civil Engineer Transformation dictates the following:

• 1.1: The AFCEC will manage the EQ and environmental planning function (EPF) responsibilities formerly located at MAJCOMs to include COCOM environmental support at USAFE and PACAF

• 2.1.3.1: AFCEC: Plans, organizes, directs and controls the Air Force EQ programs of the installations on behalf of the AF/A7C and the MAJCOMs. Provides support for environmental compliance, conservation and P2 programs

• 2.1.5.1: Installation: retains local compliance management of the installation environmental compliance, conservation, P2 programs to ensure compliance with all federal, state, and local laws and regulations.

Accountability and primary responsibility for environmental compliance will remain at the installation

• 2.1.3.2: AFCEC supports and maintains the effective implementation of the Air Force Environmental Management System (EMS) to include coordination with necessary mission support areas

• 2.1.5.2: Installation Commanders (CC) will continue to chair installation-level ESOH Council and provide oversight of the installation EMS

The ISO14001 International Standard for Environmental Management Systems – Requirements with Guidance for Use also provides guidance on how the ISWM Program should be established, implemented, and maintained to operate under the EMS framework.

Integrated Solid Waste Management – (Plan, Do) – ISW Management

Narrative

United States Air Force (USAF) installations face multiple challenges regarding cost-effective solid waste management.

The Department of Defense (DoD) employs the Integrated Solid Waste Management (ISWM) approach to improve efficiency and foster increased diversion of non-hazardous solid waste from landfills and incinerators. ISWM employs a hierarchy of approaches and technologies for managing solid waste to maximize resource conversation and protect the environment. The ISWM hierarchy below is listed from most to least preferred:

• Source reduction

• Reuse

• Donation

• Recycling

• Composting/Mulching

• Volume reduction (Incineration and Waste to Energy [WTE])

• Landfilling

The Wing/Installation Commander (or if designated, Environmental, Safety, and Occupational Health Council [ESOHC] Chairperson) maintains overall responsibility of the operation and management of the installation ISWM program. The Civil Engineer Installation Management (CEI) is the overall office of primary responsibility (OPR) for ISWM. Civil Engineer Operations (CEO) is the office of coordinating responsibility (OCR) for program execution and funding allocation/obligation via the Facility Operations (FO) program element code. Civil Engineer Engineering (CEN) coordinates construction and demolition (C&D) debris details from sustainment, restoration, modernization, and demolition (SRMD) and military construction (MILCON) projects. Base contracting provides support to both CEI and CEO with various contracts.

Development of an ISWM program begins with identification of relevant requirements (laws, instructions, executive orders (EO), Air Force and DoD diversion goals, etc.), followed by solid waste stream characterization. Once the appropriate personnel have identified generated waste, recyclable commodities and weight estimates, they create the ISWM Plan to detail the installation’s plan for waste management.

Whenever possible, installations should conduct recyclable commodity direct sales through an installation Qualified Recycling Program (QRP). The installation QRP is an umbrella organization, consisting of up to four separate recycling organizations: an appropriated funds activity, a Services (non-appropriated funds [NAF]) operation, an Army Air Force Exchange Service (AAFES) section, and a Defense Commissary Agency (DeCA) section. These organizations are required to coordinate their recycling activities with the QRP Manager and provide recycling/diversion and proceeds information for installation reporting.

As an alternative to the QRP conducting its own direct sales, the Defense Logistics Agency (DLA) Disposition Services can also conduct commodity sales.

Installations may also conduct diversion solely through a contractor. This would not result in commodity sales proceeds for the installation. Therefore, in such cases, there is no requirement to establish a QRP. The ISW Manager has the responsibility to obtain, track and report all disposal and diverted weights from the refuse/recycling contractor.

Additionally, non-hazardous solid waste originating from outside the United States must undergo segregation and appropriate disposal. This includes items/materials that were not a waste at the point of embarkation, but became a waste en route to the United States (e.g., flight meals). The Department of Agriculture regulates garbage containing foreign food waste. Regulations require food waste to be placed in leak proof, covered containers and disposed of following port procedures authorized by, or under surveillance of a USDA representative.

Integrated Solid Waste Management – (Plan) – ISWM Plan and QRP Business Plan Development and Maintenance

Introduction ISWM Plan Development ISWM Plan Implementation QRP Business Plan

Introduction

In accordance with Air Force Instruction (AFI) 32-7042, Waste Management, installations must have a complete Integrated Solid Waste Management (ISWM) Plan. The ISWM Plan contains guidance for managing municipal solid waste (MSW), compost materials, construction and demolition (C&D) debris, and other ISW. All ISWM Plans undergo review annually. Appropriate personnel update the ISWM Plan as needed. The Environmental, Safety, and Occupational Health Council (ESOHC) is responsible for approving and signing the ISWM Plan.

The ISWM Plan contains sections that address:

• Purpose

• Authority

• Responsibility

• Introduction or executive summary

• Program elements

• Disposal and diversion options

• Waste streams—management methods and opportunities

• Plan implementation

• Solid waste (SW) diversion goals

• Materials prohibited from waste streams

• Public awareness

• Education and outreach

• On-site MSW landfills

• Management of C&D debris

• Management of industrial SW

• Management of overseas refuse (if applicable)

• Recordkeeping and reporting

• Programming and budgeting.

In addition, if the installation operates a Qualified Recycling Program (QRP), the ISWM Plan includes a QRP Business Plan as an appendix.

ISWM Plan Development

At a minimum, development of the ISWM Plan includes the following:

• Identification of federal, state, and local laws and regulations, executive orders (EO), and Department of

Defense (DoD) policy regarding recycling, management, documentation, and disposal of SW to determine recycling and diversion requirements or goals. Overseas installations must consider international agreements, Final Governing Standards (FGS) or Overseas Environmental Baseline Guidance Document (OEBGD) requirements, and DoD policies as applicable

• Results of a SW characterization study to define the basis for the diversion goal: the ISWM Program must make every effort possible to capture data from all sources of SW diversion and disposal

• An analysis of existing SW management practices, including C&D debris diversion, for compliance and effectiveness

• Establishment of installation-level ISWM goals that reflect DoD goals

• An ISWM organizational structure with associated responsibilities

• An economic analysis (based on current industry and market research) of potential diversion opportunities to determine if the opportunity can create a positive economic benefit o If there is no net increase in cost, first preference should be the most environmentally preferable alternative o There may be opportunities to add commodities to the QRP or divert the commodities through other methods (e.g., reuse, donation, recycling, or composting)

• Procedures to meet record keeping and reporting requirements

• Methods of outreach, promotion, and education to installation personnel, tenants, and contractors

• Procedures, techniques, and practices to sustain compliance, facilitate program improvement, and meet prescribed goals

ISWM Plan Implementation

At a minimum, implementation of the ISWM Plan includes the following:

• Coordination among appropriate facility program managers, tenants, and contractors

• Review and update of contracts to incorporate ISWM procedures and data reporting as defined in the ISWM

Plan

• Periodic reviews and adjustments of the ISWM programs, including QRPs, for fiscal and regulatory compliance with applicable requirements o Reviews and adjustments include evaluation of progress toward any diversion goals established by

EOs, DoD plans, or DoD policy o ISWM diversion goals are integrated into the Environmental Management System (EMS) and

Environmental Quality (EQ) assessment audit program

QRP Business Plan

At a minimum, the QRP Business Plan contains sections that address:

• Executive summary

• Introduction

• Goals and objectives

• Roles and responsibilities

• QRP operations

• Collect schedule

• Contingency plan for operation interruption

• Commodity markets and economics

• Financial management

• Records management

• Education, awareness, recognition, and outreach programs

Integrated Solid Waste Management – (Plan, Do) – Roles and Responsibilities for ISWM and QRP

Narrative

Civil Engineering (CE) Installation Management (CEI) and Operations (CEO) have joint roles and responsibilities for the Integrated Solid Waste Management (ISWM) program, including the Qualified Recycling Program (QRP). CEI is the overall office of primary responsibility (OPR) for this program and CEO serves as the office of coordinating responsibility (OCR) for program execution.

The success of the QRP requires support at all levels within the chain of command; therefore, it is important that all individuals know and understand their roles and responsibilities. Figure A: ISWM Roles shows the main roles involved in the program.

Figure 1: ISWM Roles

Wing/Installation Commander

The Wing/Installation Commander maintains overall responsibility for establishing a QRP and ensuring it complies with 10 U.S.C. 2577, Disposal of Recyclable Materials; Department of Defense Instruction (DoDI) 4715.4, Pollution Prevention;

and Air Force Instruction (AFI) 32-7042, Waste Management. The Installation Commander establishes management controls to ensure designated personnel conduct sales of recyclable materials according to the law. Management controls for a QRP include the following:

• Establishing and operating an efficient and cost-effective QRP that meets legal and policy requirements

• Designating, in writing, a QRP Manager and Alternate QRP Manager

• Maintaining QRP transactions documentation

• Reviewing disposition of proceeds from recyclable sales controlled by the QRP Subcommittee to ensure proceeds from recyclable sales are utilized in accordance with 10 U.S.C. 2577 (costs are covered before proceeds using proceeds for safety or environmental projects, or shared with Morale, Welfare, and Recreation

[MWR])

• Promoting recycling and encouraging participation through policy, memos, and presentations

• Directing internal and external QRP audits from United States Air Force (USAF) Audit Agency

• Responding to USAF Audit Agency findings

• Requesting staff assistance visits from the appropriate Major Command (MAJCOM) and Air Force Civil

Engineer Center (AFCEC)

• Investigating complaints and, if appropriate, alerting the investigative organization to pursue allegations of fraud, corruption, or theft of services

ESOHC

In accordance with AFI 90-801, Environmental, Safety, and Occupational Health, each installation establishes an Environmental, Safety, and Occupational Health (ESOH) Council (ESOHC). According to AFI 90-801, the ESOHC is the executive level steering group that reviews policies and programs, establishes goals, monitors progress, and advises leadership. The Installation Commander chairs the installation’s ESOHC. The ESOHC includes representatives from the following organizations: Space Wing Commander (SW/CC), Mission Support Group Commander (MSG/CC), Operations Group Commander (OG/CC), Medical Group Commander (MDG/CC), Judge Advocate (JA), Safety (SE), Public Affairs (PA), Civil Engineering Squadron Commander (CES/CC), Air Force Office of Special Investigation (AFOSI), Defense Logistics Agency (DLA) Disposition Services, and Army and Air Force Exchange Service (AAFES).

The ESOHC’s responsibilities include:

• Overseeing ESOH Management Systems (ESOHMS) implementation and ESOH performance to ensure continual improvement consistent with Air Force ESOH goals and objectives

• Providing senior leadership support and guidance to sustain the ESOHMS and conduct annual assessments of the impacts of ESOH risk and cost on mission performance

• Acting as the primary steering group for environmental and waste management

• Reviewing and approving the ISWM Plan

• Reviewing and approving the QRP Fiscal Year (FY) Budget

• Reviewing and approving the QRP Business Plan annually

• Reviewing QRP metrics and financial soundness

Comptroller

The Comptroller’s responsibilities include:

• Providing financial assistance to the QRP Manager and CEI

• Receiving QRP direct sales payments from the QRP Manager

• Transferring QRP direct sales payments to the F3875 Budget Clearing Account (Suspense) utilizing

Department of Defense (DD) Form 1131, Cash Collection Voucher

• Providing copies of all completed DD Forms 1131 to the QRP Manager

• Upon request from QRP Manager, providing F3875 Budget Clearing Account (Suspense) summary

EMS Cross Functional Team/Pollution Prevention Subcommittee

The ESOHC establishes the Environmental Management System (EMS) Cross Functional Team (CFT) and/or Pollution Prevention (P2) Subcommittee to ensure compliance with all applicable laws and regulations relating to EMS and P2.

The EMS CFT/P2 Subcommittee accomplishes these objectives by conducting open meetings to exchange information between host and tenant organizations. Each Wing and group has representation on the EMS CFT/P2 Subcommittee, and the meetings are open to any interested installation personnel. The EMS CFT/P2 Subcommittee reports to the ESOHC on matters regarding the management of the QRP, resolves major issues associated with the QRP, and provides recommendations to the ESOHC. Examples of EMS CFT/P2 Subcommittee responsibilities include:

• Providing recommendations for procuring recycling equipment

• Reviewing recycling audit report prepared by the comptroller

• Reviewing and recommending approval of recycling center improvement projects

• Reviewing the QRP program in conjunction with environmental compliance and the comptroller audit

• Proposing uses for excess funds

QRP/Recycling/SW Working Group

The QRP/Recycling/Solid Waste (SW) Working Group’s goal is to implement, sustain, and improve a model SW/recycling program at the installation to meet the diversion and cost-effective requirements in the Department of Defense (DoD) Measures of Merit. The working group discusses SW and recycling issues associated with individual units and serves as an information hub for disseminating and retrieving information to and from the P2, QRP, and group representatives (i.e., Unit Environmental Coordinators [UECs] and/or Facility/Recycling Monitors). The QRP Manager and/or alternate serve as the working group chairperson. The committee should consist of individuals, usually UECs, from the following groups:

• MSG

• OG

• MDG

• Comptroller Office (as necessary)

• Contracting Office (as necessary)

• Legal Office/JA

• Defense Commissary Agency (DeCA)

• AAFES

• DLA

The QRP/Recycling/SW Working Group has the following responsibilities:

• Providing strategic focus, organizational design, oversight of performance measurements, and development toward continuous organizational improvement

• Programming decisions that can include changes in diversion practices, facility improvements, equipment purchases, and disbursement of proceeds from sales of recyclable materials

• Reviewing projected projects funded with recyclable sales proceeds

• Establishing QRP goals and objectives

• Reviewing the ISWM Plan and securing ESOHC approval

• Reviewing the QRP FY Budget and securing ESOHC approval

• Obtaining ESOHC approval for expenditures outside the QRP FY Budget

• Reviewing QRP Business Plan annually and securing ESOHC approval

• Briefing ESOHC on QRP status

• Reviewing QRP audit reports

(Note: It is important to ensure data gathering and reporting requirements are conducted in accordance with [IAW] this Playbook; ESOHC guidance, and applicable governing USAF, DoD, executive orders [EO], state, and local laws, directives, rules, and regulations.)

QRP Manager

The Wing/Installation Commander appoints the QRP Manager or his/her designee as the single point of contact for all aspects of SW management and recycling. These duties and responsibilities include, at a minimum:

• Managing, monitoring, and implementing the entire QRP operation to ensure compliance with all federal, state, local, and USAF requirements

• Identifying opportunities to reduce SW stream volumes, enhance P2 measures, and conserve natural resources through source reduction and resource recovery

• Serving as the Wing Commander’s expert for recyclable commodity management

• Maintaining and executing the QRP Business Plan

• Assuring direct sale proceeds are used IAW with US Code and regulations

• Conducting commodity market feasibility studies

• Conducting an annual economic analysis for each recyclable commodity generated

• Tracking actual diversion costs versus potential disposal costs for all commodities diverted

• Conducting periodic outsourcing alternatives cost-benefit study and summarizing with a decision matrix

• Performing as the chairperson for the ESOHC QRP Subcommittee

• Scheduling ESOHC QRP Subcommittee meetings in accordance with charter

• Providing updates to the ESOHC QRP Subcommittee

• Preparing the QRP FY Budget prior to the beginning of each FY and submitting to the QRP Subcommittee and ESOHC for approval

• Submitting the approved QRP FY Budget to CEIA and comptroller

• Maintaining updated Microsoft Excel spreadsheets for QRP expenditures, sales proceeds, disbursements, and commodity tonnage diverted

• Maintaining all records and supporting documentation pertaining to all QRP expenditures, sales proceeds, disbursements, and commodity sales

• Establishing standardized commodity sales business practices and procedures

• Monitoring recyclable commodity markets to maximize QRP sales

• Monitoring recyclable sales proceeds due from vendors to ensure timely reimbursement to the government

• Maintaining a payment check log that includes both check information and deposit dates

• Recording sales amounts along with buyer names and other pertinent information in the appropriate Microsoft

Excel spreadsheet, retaining copies of all payment checks, and transferring payment checks to Financial Management (FM) for deposit into the F3875 Budget Clearing Account (Suspense)

• Reconciling the F3875 Budget Clearing Account (Suspense) with DD Form 1131, Cash Collection Voucher, and payment check log on a quarterly basis

• Maintaining QRP expense and cost avoidance records to determine program effectiveness

• Maintaining weights from all diverted commodities for inclusion to the non-hazardous SW measure of merit data call to Air Force Materiel Command (AFMC)

• Accurately reporting SW data through the non-hazardous SW measure of merit data call

• Conducting metrics analysis

• Screening recyclable materials to ensure excluded materials are not sold through the QRP

• Providing QRP notification letter to DLA Disposition Services that include QRP Department of Defense

Activity Address Code (DoDAAC) and F3875 Budget Clearing Account (Suspense) line of account for successful sales proceeds transfers

• Monitoring and reconciling DLA Disposition Services Expended Small Arms Cartridge Cases (ESACC) and electronic turn-ins to ensure weights are reported and recycling revenue is deposited into the F3875 Budget Clearing Account (Suspense)

• Coordinating with UECs/Facility Managers to identify unit recycling requirements and appropriate collection containers

• Promoting and publicizing the QRP through an Education and Awareness Campaign and Awards Program

• Requesting Air Force Audit Agency audits and MAJCOM and AFCEC staff assistance visits

• Investigating complaints and reporting them to the commander or designated representative

• Appointing or determining the Recycling Center Manager (if applicable)

• Working with the Recycling Center Manager to assure success of the QRP program and to resolve programmatic issues

• Coordinating with contracting officers, contractors, and installation personnel in support of all recycling operations

• Coordinating with Group UECs to provide installation personnel with general QRP awareness/education regarding installation requirements and procedures (this may include briefing the recycling program as requested at Wing, Group, Squadron, Flight, contractor, tenant, or any installation gathering as requested)

• Advising all organizations on the collection and disposition requirements for SW and recyclables as necessary

Alternate QRP Manager

The Alternate QRP Manager is responsible for:

• Assisting the QRP Manager, as needed or required, with any tasks listed for the QRP Manager

• Acting as alternate point of contact for receiving direct sales proceeds

Recycling Center Manager

The Recycling Center Manager is responsible for:

• Supervising recycling center activities and staff

• Advising/assisting the QRP Manager

• Maintaining up-to-date AFMC Form 316, Supervisory Safety Meeting Minutes

• Maintaining up-to-date AF Form 55, Employee Safety & Health Record

• Monitoring recyclable commodity markets to maximize QRP sales

• Acting as the commodity sales agent

• Maintaining comprehensive bid packages

• Maintaining necessary licenses and training to operate equipment/vehicles

• Maintaining collection schedules

• Maintaining recyclable direct sales records

• Maintaining vehicle maintenance logs

• Maintaining 24-hour drop-off site for recyclables

• Operating recycling center equipment, such as forklifts, vehicles, and processing machinery

• Sorting and preparing recyclables for processing, storage and/or transport

• Conducting daily recycling center housekeeping

• Performing operator maintenance and inspections on all forklifts, vehicles, and processing machinery

• Complying to all policies regarding the handling of secure, official use only, and Privacy Act documents

• Assisting and guiding base personnel with recyclables

• Investigating complaints and reporting them to the QRP Manager

• Conducting market research, sales, packaging, and transport of recyclable commodities

• Preparing monthly and quarterly status reports for the QRP Manager as necessary

• Quantifying and tracking commodities received at the recycling center that are diverted from landfills

• Reporting quarterly diversion/recyclable information to QRP Manager

• Supervising recycling center staff

• Ensuring employees are trained regarding the processing and storage of commodities

• Establishing collection routes and schedules to ensure recyclables are collected routinely

• Maintaining necessary licenses and training to operate equipment and vehicles

• Coordinating with facility recycling managers, squadron recycling managers, and UECs to identify unit requirements for recycling, such as type and size of container

• Attending and participating in the QRP/Recycling/SW Working Group meetings and functions

• Conducting overall management of the recycling center

• Ensuring the recycling center is maintained to discourage the presence of vectors, pests, rodents, and odors

• Establishing hours of operation for the recycling center

• Ensuring all equipment and commodities are secured

• Conducting operator inspections of equipment and vehicles

• Establishing routine maintenance schedules for equipment and vehicles

• Informing the QRP Manager in regard to the operation of the recycling center

• Identifying equipment, vehicle, and supply requirements necessary to operate the facility

Recycling Center Staff

The recycling center staff report directly to the Recycling Center Manager and are responsible for:

• Collecting recyclables from throughout installation for processing at the recycling center

• Operating forklifts, vehicles, and processing machinery

• Performing operator maintenance and inspections on all forklifts, vehicles, and processing machinery

• Maintaining necessary licenses and training to operate equipment/vehicles

• Sorting and preparing recyclable commodities for processing, storage, and transport

• Complying to all policies regarding the handling of secure, official use only, and Privacy Act documents

• Conducting daily recycling center housekeeping

• Assisting and guiding base personnel with recyclables

• Assisting the Recycling Center Manager as necessary

• Sorting and preparing recyclable materials for processing, storage, and transport

• Assisting facility recycling monitors in determining container size, type, and collection frequency

CE

There are numerous CE flights involved with the QRP. These flights and responsibilities include:

• CEI, who is responsible for:

o Advising/assisting CEO o Requesting Wing/Installation Commander designation of QRP Manager and Alternate QRP Manager o Providing technical and regulatory oversight o Conducting commodity market price research o Aiding shop-level personnel with diversion procedures o Compiling metrics IAW DoD non-hazardous SW measure of merit data calls o Conducting metric analysis o Conducting metric reporting IAW data call requirements o Transferring direct sales payments to comptroller utilizing DD Form 1131, Cash Collection Voucher o Providing public education and awareness o Acting as a member of the QRP Subcommittee to the ESOHC

• CEO, who is responsible for:

o Acting as Contracting Office Representatives (COR) – (CORs are responsible for conducting annual container audits to right-size collection containers and minimize collection frequency to reduce costs.

CORs support CEI in conducting facility audits to provide adequate surveillance of base generator SW management practices)

Managing/overseeing contract SW operations Conducting programming and execution for ISWM service contracts Assessing quality assurance and contract performance

Conducting recordkeeping for ISWM contracts Ensuring timely submittal (within the 10th day after the end of each quarter) of non-hazardous

SW disposal and/or diversion data (MSW, composting, mulching, and contracted recycling) to include weights and totals from ISWM contracts for congressional reporting

Managing capital replacement cost of government furnished equipment (GFE) for service contractors and ensuring they are documented in the installation QRP Business Plan inventory

Educating generators and facility managers on compliance with ISWM collection requirements as they pertain to the contract

Providing CEI/QRP Manager with feedback on problem areas (lack of recycling) for contracted recycling o Providing monthly SW diversion metrics to CEI

• Engineering Flight (CEN), who is responsible for:

o Assisting with the development of the ISWM Plan o Assisting with Congressional reporting o Assisting with Activity Management Plan (AMP) reporting o Assisting with public outreach and awareness o Assisting with Waste to Energy (WTE) studies

• Resource Management (CEIA), who is responsible for:

o Assisting the QRP Manager with QRP sales proceeds management o Retaining a copy of the approved QRP FY Budget

• House Program Management (CEIH), who is responsible for:

o Providing education and awareness information to non-privatized military family house (MFH) occupants o Ensuring MFH occupants leave recycling containers in their unit upon vacating o Ensuring funds are available for recycling collection

• Unaccompanied Housing (CEIHD), who is responsible for:

o Providing education and awareness information to all dormitory residents o Monitoring recycling containers and request off-cycle service as required

UEC

Group UECs serve as the points of contact for the QRP Manager and respective groups for reporting and disseminating recycling information. Group UECs are responsible for the following:

• Serving as the group recycling monitor

• Addressing/directing any questions or concerns regarding recycling within the group in an effective and timely manner to the QRP Manager

• Attending the QRP/Recycling/SW Working Group meetings held by the QRP Manager

• Disseminating information to the squadron/facility recycling monitors from the QRP Manager

• Assisting in development of practices/procedures within their areas of responsibility

• Supporting the installation-wide recycling program from the group perspective

• Maintaining an updated list of squadron/facility recycling monitors within their group and providing any changes, updates, or appointments to the QRP Manager

• Collecting individual squadron/facility recycling monitor monthly reports from the squadron recycling monitors

• Inputting information into the quarterly metric spreadsheet located in the Recycling folder on the installation network, for their respective group (inputs are due by the seventh day of each month)

Squadron Recycling Monitors (Primary/Alternate)

Responsibilities of squadron recycling monitors include:

• Attending all recycling meetings held by their respective group UEC

• Briefing the recycling program as required in Squadron Commander’s calls

• Implementing measures/programs within the squadron to effectively carry out the base-wide recycling program goals and objectives

• Recommending primary and alternate facility recycling monitors to the Squadron Commander for appointment

• Maintaining a current/updated listing of all facility recycling monitors within their squadron

• Acting as facility recycling monitors for the facilities in which they work, at the discretion of the Squadron

Commander

• Collecting facility recycling monitor monthly reports and submitting copies to the group UEC by the fifth day of each month

Facility Recycling Monitors

Facility recycling monitors are responsible for:

• Implementing the QRP within their building/facility by establishing recycling collections points throughout the building/facility

• Performing training and briefing sessions for building/facility staff

• Assisting building/facility staff with proper reuse and diversion procedures

• Monitoring recycling containers, central collection areas, and dumpsters

• Performing periodic walk-through compliance inspections within the building/facility

• Transporting collected recyclables to a central collection area

• Acting as a member of the ESOHC QRP Subcommittee

• Attending Squadron Recycling Monitor meetings and disseminating information from meetings to unit members

DLA Disposition services

It is the responsibility of the DLA Disposition Services to exercise program management and staff supervision of the DoD Property Reutilization and Marketing Program. Responsibilities include:

• Providing assistance and disposal service to DoD components and other authorized customers

• Promoting and ensuring maximum conservation of strategic and critical materials and precious metals

• Providing screening of property to promote the maximum reuse, transfer, or donation (RTD) of excess, surplus, and foreign excess personal property

• Providing screening of property to promote the maximum RTD of excess, surplus, and foreign excess personal property

• Processing authorized RTD requests

• Maintaining and providing records to the QRP of quantity and type of materials sold

• Inspecting and determining disposal condition codes and processing accordingly

• Training generating activities on turn-in procedures for scrap metal

• Providing quarterly metrics on QRP-eligible commodities diverted through DLA Disposition Services

• Providing, in a timely manner, to the QRP Manager, copies of DD Form 1348-1A, Issue Release/Receipt

Document, that contain all QRP-eligible commodities

• Ensuring QRP-eligible commodities (i.e., spent brass) sales proceeds are transferred to the F3875 Budget

Clearing Account (Suspense) in a timely manner

• Providing in-place contracts for large volume commodities

• Conducting sales of property, as authorized

• Maintaining and providing records of quantity and types of material sold to the QRP Manager

• Transferring monies generated from the sales of recyclable items to the base QRP account, based on accounting codes maintained on DD Form 1348-1, Disposal Turn-in Document, at least quarterly

• Developing service and sales recycle contracts for materials received

Tenant Organizations

Air Force policy dictates that installations shall have a single, integrated QRP. This means that tenants, such as, but not limited to, the Navy, AAFES, and DeCA, must participate in the installation QRP. Non-appropriated funds activities, AAFES activities, and commissaries are permitted to sell their recyclables outside the QRP and retain proceeds. These organizations may choose to participate in the installation QRP. If these organizations choose to have the QRP manage the handling and disposition of recyclable materials, the QRP may recover the cost of recycling from the proceeds derived from those participants. Regardless, all organizations at an installation must provide data on recycling and SW generation to the QRP Manager. This requirement allows the QRP Manager/ISW Manager to calculate performance on the DoD non-hazardous SW measure of merit for all activities on installation. This requirement may need to be included in an inter-service support agreements, and host-tenant agreements.

Security Forces

Security Forces is responsible for:

• Enforcing SW management requirements to include illegal dumping or theft of services

• Issuing a formal report and citation for major offenses

• Recycling collected brass from combat arms training range

AAFES

AAFES is responsible for:

• Coordinating all diversion activities with the installation QRP Manager

• Providing quarterly metrics on recycled commodities, weights, and sales proceeds

DeCA

DeCA is responsible for:

• Coordinating all diversion activities with the installation QRP Manager

• Providing quarterly metric on recycled commodities, weights, and sales proceeds

Force Support Squadron – acts as a member of the ESOHC QRP Subcommittee

Contractors

Contractors’ tasks are established in written contracts and certain contracts may require special clauses or specific requirements outlined in the statement of work (SOW) or performance work statement (PWS). To require contractors to participate in the QRP, the installation contracting office must include specific clauses in those contracts. Contracting officers should modify existing contracts to require QRP participation and SW management data reporting. Contractor responsibilities include:

• Considering reuse, source reduction, and diversion in work plans

• Complying with contract requirements for recyclable commodities

• Providing quarterly metrics on recyclable commodities, weights, and sales proceeds to the QRP Manager

• Providing appropriate SW diversion training to employees typical activities in support of an installation ISWM program for which CEI is solely responsible

• Managing regulatory compliance permitting (renewals, applications)

• Interacting/liaising with regulatory agencies

• Conducting regulatory compliance training

• Programming for initial start-up costs and capital costs for program expansion and improvement needs in accordance with the QRP Business Plan

• Conducting community outreach and awareness training to achieve DoD, Air Force, MAJCOM and installation goals and objectives

• Developing permitted landfill Resource Conservation and Recovery Act (RCRA) Subtitle D Closure/Post Closure plan

• Providing technical environmental consultation on ISWM and QRP operations

• Managing the in-house recycling center

• Reporting congressional data, AMP data, and DoD/AF/MAJCOM performance measure data for the ISWM program (however, CEO ensures all support contracts include timely submittal of all data CEI deems necessary to be reported by these service contracts)

• Conducting facility audits for missed opportunities of recycling and diversion of SW disposed

• Coordinating with the US Army Corps of Engineers (USACE) and Resident Officer In Charge of Construction

(ROICC) to oversee contractors performing large demolition and construction projects

OPRs and OCRs Supporting ISWM Activities

The table below, Table 1: OPRs and OCRs Supporting ISWM Activities, shows the organizations who are primarily and secondarily responsible for various activities supporting the ISWM program.

Activity CEI CEO CEN CEIA ISWM Plan Development and Maintenance - includes developing, maintaining and compliance with the installation ISWM plan. The ISWM plan is a continuity document that outlines how ISWM is conducted on the installation.

OPR OCR OCR OCR

PWS Development - CEO is responsible for tailoring the ISWM PWS standardized template, however CEO must obtain Asset Management (CEA) coordination input to ensure PWS is current with federal, state and local regulatory compliance requirements, and DoD and Air Force program objectives and targets.

OCR OPR OCR

Environmental Compliance Assessment & Management Program (ECAMP) OPR OCR Regulatory compliance training OPR OCR Congressional reporting – Compiling data from CEO, Resources (CER), Planning (CEP) Military Construction (MILCON), and Sustainment, Restoration, Modernization and Demolition (SRM) for annual congressional data submission

OPR OCR OCR OCR

AMP Reporting - CEA is the lead, but must coordinate with all CE Flights to properly capture all the information required to populate the AMP

OPR OCR OCR OCR

QRP Business Plan - Developing and maintaining the QRP Business Plan, which is a portion of the ISWM Plan, to include economic and market analysis, and general business case analysis supporting QRP viability and support to the installation’s diversion of waste.

However, CEA must obtain CEO coordination to ensure the installation QRP Business Plan is targeted to meet budget constraints and achieve DoD and Air Force program goals and objectives

OPR OCR OCR OCR

GFE - Inventory operate, maintain, and program for capital replacement costs of GFE for service contractors and document in the Business Plan for both inventory and responsibility

OCR OPR OCR

Outreach and Awareness - Awareness programs include everything that goes into ensuring the installation population are/is aware of the base’s recycling and solid waste diversion goals and also includes encouragement programs to foster greater base participation in existing recycling and/or composting programs. CEA will include recycling Awareness as part of their P2 Awareness programs

OPR OCR OCR

WTE Studies - WTE studies or any other research and development or introduction/consideration of new technology needs to have an engineer assigned as the lead

OPR OCR OCR OCR

Integrated Solid Waste Management – (Do) – High Level

The High Level process outlines the progression of the Integrated Solid Waste Management (ISWM) narratives.

Process 1.0 – Characterize Waste Stream Role: N/A

Various types of waste and recyclables are generated across a wide spectrum of Air Force processes. Process 1.0 Characterize Waste Stream involves the Integrated Solid Waste (ISW)/Quality Recycling Program (QRP) Manager characterizing the waste/recyclables, conducting a characterization, and determining to divert, dispose, or conduct a commodity market analysis.

Proceed to Process 2.0 Conduct Initial Commodity Market and Economic Feasibility Analysis, Process 3.0 Conduct Annual Commodity Market and Economic Feasibility Analysis Review, Process 4.0 Conduct Reuse Process, Process

5.0 Conduct Donation Process, Process 6.0 Conduct Compost/Mulch Process, Process 7.0 Conduct Diversion Through QRP, and Process 10.0 Conduct Disposal (Incineration/WTE, Landfill).

Process 2.0 – Conduct Initial Commodity Market and Economic Feasibility Analysis

The Integrated Solid Waste (ISW) Manager performs an analysis of commodities and seeks approval from the Environmental, Safety, and Occupational Health (ESOH) Council for possible QRP commodities. If approved, the QRP Manager plans, budgets, and initiates a QRP.

Proceed to Process 7.0 Conduct Diversion Through QRP and Process 10.0 Conduct Disposal (Incineration/WTE, Landfill).

Process 3.0 – Conduct Annual Commodity Market and Economic Feasibility Analysis Review

The QRP Manager continually monitors commodity markets and performs annual commodity market analyses to reevaluate the practicality of existing QRP programs after changes in Air Force missions or the commodity market.

Proceed to Process 7.0 Conduct Recycling Through QRP and Process 10.0 Conduct Disposal (Incineration/WTE, Landfill)

Process 4.0 – Conduct Reuse Process

Recyclables, such as excess personnel property, are sent to reuse within the Air Force to avoid unnecessary costs in the disposal of still-usable items.

Proceed to Process 8.0 Conduct Commodity Direct Sales Under $15,000 and Process 9.0 Conduct Commodity Direct Sales Over $15,000.

Process 5.0 – Conduct Donation Process

If reuse is not possible, on-base personnel conduct donations through the Defense Logistics Agency (DLA) or QRP Manager/ ISW Manager.

Proceed to Process 4.0 Conduct Reuse Process or Process 8.0 Conduct Commodity Direct Sales Under $15,000 and Process 9.0 Conduct Commodity Direct Sales Over $15,000.

Process 6.0 – Conduct Compost/Mulch Process

On-base personnel or a contractor collects and handles organics/compostable material to ensure the creation of safe and useable compost/mulch, conducting testing and processing the organics as necessary.

Proceed to Process 8.0 Conduct Commodity Direct Sales Under $15,000 and Process 9.0 Conduct Commodity Direct Sales Over $15,000 or Process 10.0 Conduct Disposal (Incineration/WTE, Landfill).

Process 7.0 – Conduct Diversion Through QRP

The QRP Manager accumulates QRP approved commodities and determines the amount profit from the sale of the commodities, utilizing DLA Disposition Services or other methods of sale.

Proceed to Process 8.0 Conduct Commodity Direct Sales Under $15,000 and Process 9.0 Conduct Commodity Direct Sales Over $15,000.

Process 8.0 – Conduct Commodity Direct Sales Under $15,000

The preparation and execution of sales is the heart of the QRP operation; the QRP Manager conducts market research on the commodity and buyers/brokers and advertises/ holds viewings of the commodity to increase interest in the product in order to sell the commodity in the most advantageous way to the Air Force.

End.

Process 9.0 – Conduct Commodity Direct Sales Over $15,000

Similar to Process 8.0 Conduct Direct Sales Under $15,000, the preparation and execution of sales is the heart of the QRP operation. The QRP Manager conducts market research on the commodity, as well as buyers/brokers, and advertises the sale of the commodity in order to increase interest and sell the commodity in the most advantageous way to the Air Force.

Process 10.0 – Conduct Disposal (Incineration/WTE, Landfill)

If recycling is not possible, the waste is sent to the incinerator/WTE or landfill facility depending on the type of waste and possible uses beyond recycling.

Process 11.0 – Conduct (C&D) Debris Management

Appropriate on-base personnel prepare for and execute construction and demolition projects, through either contractors, on-base personnel, or other labor categories, collecting debris and recyclables and handling them appropriately.

Integrated Solid Waste Management – (Do) – High Level

= Predefined Process

= Decision Point

= Manual Activity

Shape Key

= On-Page Connector

= Out of Scope Process

= Off-Page Connector

= Start & End

= Automated Activity

= Document

= Phase>

= Annotation

= High Level Process

Conduct

Initial

Commodity

Market and

Economic

Feasibility

Analysis

2.0

Conduct

Annual

Commodity

Market and

Economic

Feasibility

Analysis

Review

3.0

Conduct

Diversion

Through

QRP

7.0

Conduct

Disposal

(Incineration/

WTE,

Landfill)

10.0

Conduct

Reuse

Process

4.0

Conduct

Compost/

Mulch

Process

6.0

Conduct

Donation

Process

5.0

Characterize

Waste

Stream

1.0

Conduct

(C&D) Debris

Management

11.0

Conduct

Commodity

Direct Sales

Over $15,000

9.0

Conduct

Commodity

Direct Sales

Under

$15,000

8.0

Analyze if possible commodity

Reuse personal property or sell as scrap

Donate personal property or sell as scrap

Conduct composting

/mulching if organic material

Reuse property if possible

Conduct sales if material is A/D

Conduct sales if material is A/D

Conduct sales if not reusing compost/mulch on base

Conduct sales

Review QRP annually

Divert utilizing

QRP

Dispose waste if unqualified for QRP

Dispose of waste if unqualified for QRP

Divert utilizing

QRP

Dispose if cannot divert

10.0

Dispose if material contains prohibited waste types

6.0

Integrated Solid Waste Management – (Do) – 1.0 Characterize Waste Stream

Roles and Responsibilities

This process involves the determination of composition of non-hazardous solid waste generated on installations, through facility audits, dumpster diving (sorting through non-hazardous solid waste to determine its composition), sampling, waste contractor reports, or model estimation techniques. This process results in the generation of commodities on the installation, as well as identification of generation origin and the quantity of each generated commodity.

If there is no record of a previous waste stream characterization, the Integrated Solid Waste (ISW) Manager conducts a detailed analysis on the waste stream to determine the exact composition of the installation’s waste. This directs outreach and education efforts in addition to identifying solid waste diversion opportunities.

The following case serves an example of how to conduct a typical waste stream analysis (please note that this case is purely fictional): A waste stream characterization of Exemplary Air Force Base (AFB) was conducted in 2009 by analyzing a characteristic sample of the waste generated on base. This characterization analyzed the installation’s solid waste stream to determine disposed recyclables. This analysis showed that of the installation’s 2,000 tons of refuse generated, 45 percent was comprised of non-processable refuse, 22 percent was cardboard, 10 percent was plastics, 10 percent was paper, 6 percent was aluminum cans, 5 percent was electronic waste, and 2 percent was green waste by weight. According to the waste contractor, the base generated 500 tons of recyclables, of which 50 percent was cardboard, 35 percent was aluminum cans, and 15 percent was paper by weight.