Attach. C2_Bidder Response YAC RFP_FINAL.docx

ATTACHMENT C2

Bidder Response Form Youth Advisory Council Coordination

RFP #26-DCYF-OJJ-103

Agency/Organization:

Except for limits that are noted on the Bidder Response Form, Bidders may utilize as much space as is reasonably required to respond to each question, provided all questions are repeated and remain numbered and ordered. If additional pages are needed, they should be attached to the page containing the initial portion of the response to a question and should be marked clearly to indicate that they provide a continuation of Bidder’s answer to a specific numbered question. Bidders should not submit product brochures, white papers, customer testimonials, cut sheets, or other pre-prepared materials in response to any of the questions. Bidders must submit complete, well-organized explanatory answers that address all of the specific questions asked in the Bidder Response Form. Bidders should not assume that Evaluators will be familiar with their businesses before conducting the evaluation

PROJECT SUMMARY (30 points total)

1. The Youth Advisory Committee is not currently functional and will be built over the first year of the grant cycle. Describe your approach to designing a restorative-based Youth Advisory Committee including a timeline for the first 12 months of the grant period.

Please include the engagement process for reaching young people at different levels of involvement with the juvenile justice continuum, recruitment strategies, and maintenance and sustainability planning. (10 points)

2. Describe why it is important for systems-impacted young people to be centered in decision making and systems reform. Please share strategies for centering young people in the Youth Advisory Committee model/design. (10 points)

3. Describe the role of capacity building and skill building as both a program coordinator and for the young people serving on the Youth Advisory Committee. Please list any training certifications that you hold. Please list any training or supports you are aware of or believe would be important in this role. (10 points)

SUPPORTING INFORMATION AND DEMONSTRATED EXPERIENCE (50 points total)

1. Describe any project management experience you or your organization have had. How did this work specifically uplift or advocate for young people who are justice involved or system impacted? Please provide examples. (10 points)

2. What is the purpose of the youth justice system, and is it effective in achieving that goal? If not, describe how you envision a functional youth justice system. (10 points)

3. Describe your understanding of racial and ethnic disparities within the juvenile and adult carceral systems and how you would seek to reduce the impact of these disparities in this role. (10 points)

4. Mentorship requires building close relationships with those you are working with. Describe your strategies to establish trusting environments for young people while maintaining healthy boundaries. Please include your foundational values on maintaining healthy boundaries and describe the structures you would put in place to uphold them. (10 points)

5. What is your experience with coalition building and networking. Please include in your response how previous collaborative partners or young people you have worked with in the past would describe your community impact? (10 points)

BUDGET OUTLINE: (10 Points)

Complete the template below and provide itemized budgets for personnel, supplies, other services and charges, travel, contractual services, and program evaluations. Capital outlay and food costs are not allowed. If this is a program expansion and/or other funds are being accessed to operate the proposed program, the other funding sources must be included in Column B.

PROJECT COST

Capital Outlay and food purchases are not permitted.

TOTAL

Total funding requests may not exceed $140,000.

BUDGET NARRATIVE: (10 Points)

Provide a detailed description of each budget line item requested and on what the funds will be expended, any in-kind contributions and/or other funding sources.

BUDGET INFORMATION

Instructions When completing your proposed budget narrative please be sure to identify how the budget expenditures will assist the program in achieving its desired outcomes. Please refer to the explanations below to ensure your budget line items are allowable within this grant award.

Personnel These funds are for the salary and benefits of program staff directly associated with the project to be supported through this funding application.

Supplies The key word in determining whether an item belongs in the Supplies category is "consumable." If the item can be used up, then it is a supply item.

Other Services and Charges This category is for services other than Personnel, which are required in the administration of the project. Such services may include communication, advertising, and rentals. Expenses for staff training, such as workshop fees, may be included.

Equipment This category is for equipment costs that directly support the staff and/or the program, such as laptops, cell phones, software, and furniture.

Travel All travel costs are included in this category, including personal car mileage, airfares, per diem, hotel etc.

Contractual Any sub-contracts funded through this award. The important distinction to remember is that when an agency contracts with an individual (no matter what service is to be delivered) the cost is reported in Contractual, not in Personnel.

Indirect This category is for overhead costs such as utilities or administrative services such as contract or fiscal management, etc. The proposed funds in this category must be less than 15% of the total requested budget.