Attach. 1 PIMC SOW.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Statement of Work

Background The Phoenix Indian Medical Center (PIMC) is a 1.2M SF campus comprised of a hospital tower and fifteen (15) outpatient care and support buildings. The campus is located at 4212 North 16th Street, Phoenix, Arizona 85016. The PIMC hospital tower (Building 233) is a five-story, Joint Commission (TJC) accredited, 127-bed hospital employing 1,200 staff that primarily serves a patient population of 140,000 Native Americans in the Phoenix metropolitan area. The hospital tower was built in 1970 and is approximately 163,000 SF. PIMC is a federal facility that must follow federal law and regulations (IE OSHA) and also must follow county laws and regulations that the federal government has given jurisdiction to (IE Maricopa Air Quality). PIMC must comply with City of Phoenix regulations regarding city services the hospital impacts such as sewer and stormwater discharge but generally is not required to follow other city laws/regulations.

The facility currently utilizes a modified version of the original ASHE ICRA matrix and permit but is looking to implement a new pre-construction risk assessment policy utilizing ASHE ICRA 2.0. PIMC currently utilizes in house construction staff to set up ICRA walls and establish/maintain negative pressure when required by the ICRA permit. The current in house staff does not have the equipment or expertise necessary to fully comply with ICRA 2.0. PIMC is also looking to implement a new water intrusion policy requiring equipment and training that the in-house staff does not currently possess. The in house staff have capacity to perform minor (Class II) asbestos work however the program struggles with ensuring asbestos training certificates are kept up to date. Asbestos on the PIMC campus is limited to sections of VCT flooring/mastic that have not yet been abated and tape around HVAC ductwork. A full site survey for asbestos was conducted in 2003 and there is a current contract in place to completely update the map. The asbestos location map is expected to be fully updated in January of 2026. Lead exists in the facility in the form of 4”x4” and smaller ceramic tile glazing in restrooms, locker rooms, showers, soiled utility rooms, etc. The tile glazing contains low levels of lead.

Objective The objective of this contract is to provide PIMC with the support necessary to comply with PIMC policies concerning pre-construction risk assessment, asbestos safety, and water intrusion:

1) To assist PIMC in complying with the requirements of ICRA 2.0 as outlined by the American Society of Healthcare Engineers (ASHE) and to assist in house construction staff with additional construction labor once ICRA 2.0 requirements have been established.

2) To deliver 24 hour a day, seven day a week, rapid response to dry out clean and contaminated water leaks at PIMC in compliance with ANSI/IICRC S500-2021, “Standard and Reference Guide for Professional Water Damage Restoration”.

3) To deliver industrial hygiene services and recommendations for remediation of materials affected by mold and contaminated water. Industrial hygienist to be certified as a Certified Industrial Hygienist (CIH) from ANSI/NCAA and hold a Mold Remediation Specialist (MRS) certification through IICRC

4) To perform demolition and remediation of building materials containing asbestos/lead and/or affected by mold and/or contaminated water and to assist the facility with construction labor to replace demolished areas.

All technicians performing drying and remediation tasks must hold an Applied Structural Drying Technician (ASD), Building Moisture Inspector (BMI), Commercial Drying Specialist (CDS), and/or Water Damage Restoration Technician (WRT) certification through IIRC.org. All technicians providing asbestos abatement must hold Class II/III worker certificates as appropriate. All work must be performed by sub-contractors and technicians with experience working in hospital occupancies.

Period of Performance Contract performance shall be for a base year and four (4) one (1) year option for renewal. If the Government exercises its option pursuant to FAR 52.217-9, “Option to extend the term of the contract”, the performance period will be extended in accordance with the following schedule:

Contract Awardee Responsibilities & Tasks

1) Respond to a drying service call for a clean water leak in the PIMC hospital (healthcare occupancy) or surrounding campus buildings (business occupancy)

a. Arrive within two hours of call, twenty four hours a day, seven days a week

b. Submit an action plan

c. Submit and estimated number of days to complete work

d. Develop, implement, and maintain a daily drying log

e. Develop and submit an ICRA 2.0 assessment and permit request (if permit is required)

f. Set up ICRA 2.0 walls if necessary (use STARC walls or approved equivalent)

g. If ICRA 2.0 walls are necessary, provide daily compliance with approved ICRA 2.0 permit, including but not limited to HEPA air particulate logs, digital manometer, sticky mats, surrounding room pressurization logs, and negative air compliance logs

h. If negative air pressure is required by ICRA 2.0 permit, contractor may use HEPA filtered negative air machines provided by PIMC

i. Begin drying the area per ANSI/IICRC S500-2021 standards utilizing wet vacuums, dehumidifiers, air movers/axial blowers, air injections systems, and HEPA vacuums as necessary and as permissible in specific hospital space affected

j. Remove ICRA 2.0 walls if/when area is dry within 48-72 hours. If area is still wet after 72 hours, MRS certified industrial hygienist to determine best course of action. If material needs to be demolished/remediated, ICRA 2.0 walls to remain until work is completed and area has been repaired by PIMC personnel

2) Respond to a contaminated water leak or a clean water leak known to be over 72 hours old.

a. If there is a new contaminated water leak, arrive within two hours of call, twenty four hours a day, seven days a week and perform drying services as if it was a clean water leak, as appropriate to minimize risk of further water saturation of building materials and mold damage from high humidity.

b. MRS certified industrial hygienist to provide professional recommendation on if it is necessary to remediate contaminated/water damaged area and if so what the extent of the areas to be remediated and provide the total number of square feet of material to be remediated

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

c. Provide pre and post-remediation air and surface samples for mold, as advised by industrial hygienist or as requested by the facility. Reports for any sampling to be delivered to the project COR as soon as available.

d. If remediation is necessary, submit and estimated number of days to complete work

e. If remediation is necessary, develop and submit an ICRA 2.0 assessment and permit request (if permit is required)

f. If remediation and ICRA 2.0 walls are necessary, set up ICRA 2.0 walls (use STARC walls or approved equivalent)

g. If remediation and ICRA 2.0 walls are necessary, provide daily compliance with approved

ICRA 2.0 permit, including but not limited to HEPA air particulate logs, digital manometer, sticky mats, surrounding room pressurization logs, and negative air compliance logs

h. If remediation is necessary, begin work once ICRA 2.0 walls are constructed and PIMC infection prevention staff has approved the setup. Work to include removing/remediating the total square footage of material as recommended by industrial hygienist to the extent recommended by the industrial hygienist

i. ICRA 2.0 walls to remain until remediation work is completed and area has been repaired by PIMC personnel. PIMC project COR will advise the contractor when PIMC maintenance staff have finished construction and the ICRA 2.0 walls can be taken down and removed by contractor. ICRA 2.0 daily compliance will continue to be performed by the contractor until PIMC maintenance staff is finished with their work

3) Set up ICRA 2.0 walls and maintain ICRA 2.0 Compliance for in-house PIMC construction projects

a. If requested by the COR, provide PIMC with an estimate number of days to set up ICRA

2.0 walls (use STARC walls or approved equivalent)

b. Develop and submit an ICRA 2.0 assessment and permit request (if permit is required)

c. Set up ICRA 2.0 walls (use STARC walls or approved equivalent)

d. provide daily compliance with approved ICRA 2.0 permit, including but not limited to

HEPA air particulate logs, digital manometer, sticky mats, surrounding room pressurization logs, and negative air compliance logs

e. Provide construction labor (carpentry, plumbing, electrical, etc) to assist PIMC in house construction workers in completing projects once initial ICRA 2.0 requirements have been met. Construction laborers may be required to comply with security and employee health requirements of PIMC such as background checks, immunizations, and mandatory online trainings

f. ICRA 2.0 walls to remain until PIMC in-house construction is finished. PIMC project COR will advise the contractor when PIMC maintenance staff have finished construction and the ICRA 2.0 walls can be taken down and removed by contractor. ICRA 2.0 daily compliance will continue to be performed by the contractor until PIMC maintenance staff is finished with their work

4) Provide Class II and III asbestos and lead remediation services in compliance with OSHA and PIMC policies

a. Abate asbestos containing VCT tiles, VCT mastic, and ductwork tape in accordance with OSHA and PIMC policy requirements.

b. Provide asbestos air/surface sampling per OSHA and PIMC policy requirements

c. Provide clearance letters with maps for all asbestos abatement work

d. Abate ceramic tile with lead glazing in accordance with OSHA and PIMC policy requirements. Glazing has low levels of lead (see attached report for typical samples)

e. Provide lead air/surface sampling per OSHA and PIMC policy requirements

f. Provide clearance letters with maps for all lead abatement work

5) Provide parts, tools, and construction materials as necessary to meet contractor responsibilities and tasks.

Submittals Contractor to submit certifications for all workers and industrial hygienist. Contractor to submit proof of hospital experience for all contractors/sub-contractors.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (COR) for this contract.

Contacts: Douglas Barber 602-263-1539 douglas.barber@ihs.gov

Invoice Submission and Payment

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2. Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

3. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request mailto:douglas.barber@ihs.gov http://www.ipp.gov/