Attach. 1 - Manlift SOW.pdf

PERFORMANCE WORK STATEMENT

FOR

Man Lift

INSPECTION, AND PREVENTIVE

MAINTENANCE

AND REPAIR

Fairchild Air Force Base, Washington

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Attach. 1 - SOW

DESCRIPTION OF SERVICES. The Contractor shall inspect, maintain and repair designated man lifts at Fairchild AFB, Washington in accordance with standard commercial practices, manufacturer's specifications, AFOSH 91-46, AFOSH 91-20-Chapter7-Lifting Devices, and this Performance Work Statement as such that will ensure continuous and safe operation in accordance with all federal, state, and local laws and regulations. Services include but are not limited to maintenance, both scheduled and unscheduled, incidental repairs, and operations activities necessary to keep the equipment in good working order. Maintenance includes regularly scheduled adjustments and inspections, preventative maintenance tasks, and emergency response and service calls for incidental repairs. The contractor shall provide all management, labor, tools, equipment (electronic and otherwise), transportation, materials, and parts necessary to inspect, test, and maintain man lifts All work shall be executed in a consistent manner by individuals who are certified to perform inspection/maintenance on the man lifts.

1.2 Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing, maintenance and repair monthly schedule to the CES POC for acceptance. The schedule shall include the specific dates for which the contractor will perform the annual inspection on each piece of equipment. The schedule may be affected by Fairchild AFB operations. If so, the contractor and CES POC will coordinate changes to the schedule.

The contractor shall not implement changes to the schedule unless the changes are accepted by the CES POC.

2. Tasks

2.1 Annual Maintenance Certification

2.1.1 The contractor shall adjust, lubricate, repair, replace, inspect, and/or test lifts and their associated parts including, but not limited to: tires, battery, generator, controllers, gears, bearings, drive motor, hubs, brake components, plugs, coils, wires, cables, alternators, stators, brushes, relays, contacts, rotating elements, guides, gauges cylinders, hoses, pumps, and other hydraulics items, limit switches, controls, levers, decals/placards secure and legible, alarms, buttons, indicators, lights, signal, communication systems, filters, fuel lines, latches, coolant, and safety equipment. The contractor shall inspect and maintain the hydraulic fluid overflow reservoir system and add or remove excess fluid as required.

2.1.3 The contractor shall repair or replace lift electrical, mechanical or hydraulic parts as

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deemed necessary, using only genuine standard parts produced for the use as installed.

All parts shall be of the original manufacturer's design and specifications or equal thereto.

The contractor shall perform recurring maintenance and service as required by the manufacturer's listed procedures.

2.1.4 Wire Ropes, Cables and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys, to include electrical conductors and traveling cables, as required by the lift or the independent component manufacturer, to ensure compliance with all safety requirements. The contract or shall also check tension of hoisting cables and equalize cable loading by adjustments as required.

2.1.5 Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the manufacturer to service and repair lifts. The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

2.1.6 Corrosion Treatment and Control. The contractor shall inspect lift components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development, or be replaced if they are beyond specification limits.

2.1.7 Routine Inspections. The contactor shall perform quarterly/150 hour maintenance whichever comes first and annual inspections to maintain the quality of all JLG Boom Lifts. Contractors will schedule inspections 5 work days in advance with contracting representatives to ensure equipment is not scheduled for use. A qualified JLG mechanic will conduct the quarterly/150 hour inspection per appropriate Service and Maintenance Manual specifications. A Factory-Certified service technician will conduct the annual machine inspections per appropriate Service and Maintenance Manual specifications.

2.1.8 Routine Service Calls. The Contracting Officer or designated representative will notify the contractor of any repairs to be made in addition to the repairs identified during recurring maintenance. Routine service call response shall be within 72 hours after notification during normal hours of operation. Response times for routine service calls placed on the day preceding a weekend or federal holiday shall be 7:30 a .m. on the day following the weekend or federal holiday. The contractor shall survey the repair, and provide the Contracting Officer or designated representative with an estimated time and cost of repairs prior to commencing work.

Emergency Call Service. Calls that require the contractor to respond when the problem endangers life or property and deemed an emergency. Emergency service calls require response within two hours after notification during normal duty hours of operation and within four hours after notification at times other than normal hours of operation, including weekends and federal holidays.

2.1.9 Quality Control. The contractor shall provide quality control adequate to ensure that inspections are thorough and that all required repairs and maintenance tasks are performed IAW prescribed standards and ensure full compliance with manufacturer’s specifications.

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2.1.10 Maintenance Parts. The contractor shall furnish a written cost estimate to the COR for any parts to include material and labor costs. The cost of any part exceeding $2,500.00 will be sent to the Contracting Officer for processing.

3. GENERAL INFORMATION:

3.0. General Information

3.1. Hours of Operation. Normal working hours are 0700-1600 Monday through Friday, excluding Federal Holidays.

3.2. Federal Holidays.

If a holiday falls on a scheduled service day, the contractor shall schedule services for the first business day after the holiday observance.

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veterans Day 4th Thursday in November Thanksgiving Day December 25 Christmas

3.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

3.4. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DODI 1100.22 (Policy and Procedures for Determining Workforce Mix), and any applicable AF implementation (unless otherwise directed by an authorized Government representative), services under this PWS have been determined by the Functional Commander/Functional Director as being mission essential during a crisis.

3.5. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. All documentation needed for base passes shall be submitted at the Pre-Performance Conference. Due to the nature of the work only US nationals or verified Green Card holders are eligible to enter FAFB.

3.6. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the CO.

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3.7. Environmentally Preferable Purchasing. In order to comply with federally mandated environmental preference programs and Department of Defense (DOD) “Green Procurement Program” (GPP) policy, Fairchild AFB requires the use of environmentally preferable products and services. These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, products which are non-ozone depleting or are non-toxic or less toxic alternatives and environmentally preferable products. These program elements are described on the Fed Center website at https://www.fedcenter.gov/programs/buygreen/. The Green Procurement Compilation website (http://sftool.gov/greenprocurement) provides a comprehensive green purchasing resource and identifies all product types covered by mandatory federal environmental programs.

3.7.1. Products and Materials. If it is determined that if a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycled) content. Bio-based products shall meet the requirements of the biobased product listing from the United States Department of Agriculture (USDA) (http://www.biopreferred.gov/). The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. Before implementing any change that results from amendments to these listed publications that will result in a change to the contract price, the contractor shall submit to the Contracting Officer a price proposal within 30 calendar days following receipt of the change. An equitable adjustment (increase or decrease) shall be negotiated.

3.8. Disposition of Materials. The title to all scrap, salvage, waste and excess material generated as a direct result of this contract is vested to the contractor unless specifically exempted. The contractor shall dispose of scrap, salvage, waste and excess material off base in accordance with applicable Federal, State, and local laws and regulations.

3.9. Notification of Environmental Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the CES POC. The contractor shall be liable for the spill and/or release of such substances.

3.10. Environmental and Hazardous Material Handling. The contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or Regulations (Reference AFI 91-301 and OSHA requirements) to include AF and OSHA requirements.

3.11. Hazardous Material (HAZMAT) Management

3.11.1. Definition: Hazardous Material: In accordance with AFI 32-7086, Hazardous Materials Management, a hazardous material includes all items covered under EPCRA tracking requirements, the OSHA HAZCOM standard, and all Class I and II ODSs.

Hazardous material includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200 40 CFR Part 302, Table 302.4 40 CFR Part 355 with Appendices

40 CFR 372.65

The Contractor shall use non-hazardous materials whenever possible.

3.11.2. HAZMAT Storage: The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

3.11.2.1. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material.

3.11.2.2. Hazardous material shall be stored within a fenced, locked secure area not accessible to the base populace after hours.

3.11.2.3. All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

3.11.2.4. No hazardous material shall be left on-site at the end of a project. Any touch-up/repair material to be provided to the user shall have prior item specific approval from the base hazardous material management program.

3.11.3. HAZMAT Authorization: The Contractor shall submit to 92 CES/CEIE for approval via the Contracting Officer, at least ten (10) days prior to beginning work or bringing hazardous materials onto the installation, a Contractor Hazardous Material Worksheet (found at the end of this section) and corresponding manufacturer’s Safety Data Sheet (SDS) for each hazardous material to be brought onto the base during the performance of the contract.

This work sheet and SDS shall be completed for each and every HAZMAT to be used by the General Contractor and all subcontractors. If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and SDS for approval prior to bringing the HAZMAT onto the base.

3.11.4. HAZMAT Usage: On a monthly basis, the Contractor shall submit to 92 CES/CEIE via the Contracting Officer the quantities of each hazardous material actually used on the base during the previous month, utilizing the Contractor Hazardous Material Worksheet.

Quantities must be submitted within 7 business days of the end of month.

3.11.5. Requirements. For each HAZMAT item, the contractor will identify the process for which it will be used, and disposal method for empty containers and any resulting hazardous or nonhazardous waste. The Contractor shall report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly

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disposed of as solid or hazardous waste. Special reporting may be required at the Contractor’s expense. The Contractor is responsible of disposal of their hazardous materials.

3.11.6. Cost or Fines. Any costs or fines levied against the installation due to the contractor’s failure to comply with applicable Federal, State, or local laws shall be borne by the contractor.

3.11.7. Hazardous Waste. Government policy is to reduce the disposal of hazardous waste in keeping with Federal pollution prevention goals. Hazardous waste includes, but is not limited to material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosively, or ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Part 261 CCR Title 22, Division 4.5 RCRA Subtitle D of 40 CFR Parts 240-247 and 255-258 DOD Directive 4165.60

AFI 32-7042

WAC 173-303, Dangerous Waste Regulations

3.11.7.1. Hazardous Waste: The Contractor shall be responsible for the proper characterization, management, and storage of any hazardous waste accumulated or generated at the job site. Hazardous waste must be shipped off base within 90 days of being generated.

No hazardous waste or universal waste shall remain at the jobsite after project completion. If final disposal/shipping arrangements are still pending, contractor shall contact 92 CES/CEIE via the Contracting Officer for Assistance.

3.11.7.2. Hazardous Waste Disposal: The Contractor shall be responsible for the proper disposal of hazardous waste accumulated or generated at the job site. Disposal actions shall be accomplished in compliance with the "Hazardous Waste Manifest System" for shipping and disposal. The Contractor shall insure that transportation and disposal are in compliance with the established criteria. Proper disposal shall include the preparation of a hazardous waste manifest and LDR form as required for disposal of the waste at a RCRA approved facility. The EPA Identification # for Fairchild AFB will be used on the hazardous waste manifest. All manifests will be signed by an authorized person in 92 CES/CEIE prior to hazardous waste being removed from a project site. Manifests shall be coordinated through 92 CES/CEIE via the Contracting Officer at least 3-days prior to scheduled shipment to provide the government, at their discretion, an opportunity to inspect the packaging and labeling in addition to ensuring an authorized government representative will be available to sign the manifest on day of shipment.

3.11.8. Spill Prevention and Response. The Contractor shall ensure all employees are knowledgeable of spill prevention and response procedures.

3.11.8.1. Spill Prevention: The Contractor will develop a site specific Spill Prevention and Response Plan to be approved by Fairchild AFB prior to NTP. Contractors shall take proactive, aggressive measures to ensure no spill or release reaches the environment (soil, grass, storm water, etc.). Contractors shall use appropriately maintained drip pans under any equipment suspected of small drips/leaks. No equipment with significant leaking of fluids

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shall be used or stored on a project site. If such leaking is discovered, the equipment shall be immediately removed from the base by the contractor. Contractors shall have adequate spill absorbent material readily available on the project site to clean-up a minimum of 5-gallons and greater as deemed necessary based upon the quantity of materials being stored.

3.11.8.2. Spill Response: If a spill does occur, the Contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone. Make sure you inform them you are calling from Fairchild AFB so they can forward your call. If calling directly to the Fire Department, dial (509) 247-5215. The Contractor shall also notify 92 CES/CEIE at (509) 247-8053 and Fairchild Remedial Project Manager at (509) 247-8148. 92CES/CEIE (Environmental Element) will accomplish appropriate notifications to regulatory agencies. The spill shall also be reported in writing by the Contractor to 92 CES/CEI within 48 hours.

3.11.8.3. Spill Clean Up: The Contractor shall clean up, containerize and properly dispose of any spills caused by Contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the Base Installation Management Flight (92 CES/CEI). All spills shall be cleaned to the satisfaction of 92 CES/CEI.

3.11.8.4. Spill Report. The Contractor should anticipate that the Government will report any hazardous spills or discharges to Federal, State, and local environmental regulatory agencies, as appropriate, and that the Contractor will be held responsible for cleanup and remedial action according to Federal, State, local and Government specifications. If required by the Government, the Contractor shall sample, in the presence of 92 CES/CEI, the spill site to show adequacy of spill cleanup.

3.11.8.5. Government Spill Clean-up. Spill cleanup using government resources will be charged to the contractor at an amount determined by the CO, based upon actual costs incurred.

3.12. Ozone Depleting Chemicals (ODC). The contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item of supply or part of any service. If no suitable substitute to a Class I ODC exists, the contractor must contact the CO.

3.13. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

3.14. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on FAFB.

3.15. Reporting Requirements. Contractor personnel shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, FA462024QA235

Contractor personnel, resources, and classified or unclassified defense information.to the Law Enforcement (LE) Desk at (509) 247-5494.

3.16. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.17. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contractor shall provide the CO with telephone number(s) where surveillance results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours, including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The after hour calls will only be made if any emergency arises and is to inform the contractor to respond the next duty day.

3.18. Personnel Appearance. Contractor personnel shall present a neat appearance.

Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, bearing the company name or logo that is visible at all times. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

3.19 Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks at cost to the government. The government may, however, at its option, replace the affected lock or locks or, at its option perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system at the contractor’s expense.

3.20. Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

3.21. Contractor Qualifications. All work shall be performed by or under the direct supervision of a contractor who shall submit to the CO documentation showing that they possess current and up-to-date certification and or manufacturers’ certifications.

3.22. Work Site Access. Work areas will be made available to the contractor to the greatest degree possible. Work shall be arranged by the contractor so that interference with traffic is minimized.

3.23. Safety. The contractor shall comply with all applicable Federal, state and local safety standards. Current Air Force Occupational Safety and Health (AFOSH) standards also apply.

3.24. Workload Variations. The government may add/delete Foam Fire Systems during the contract period at a mutually agreed upon price.

3.25. Work Reservations. The government reserves the right to accomplish any of the work outlined in this specification with its own resources. This reservation is extended to work that is integral to other contracts for the maintenance, repair, renovation, or construction of base facilities and infrastructure.

3.26. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR/CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the CO within five

(5) calendar days of receipt of report for each occurrence.

3.27. Non-Personal Services and/or Inherently Governmental Services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

3.28. CONTRACTOR MANPOWER REPORTING (CMR). The contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk. 3.3.

Licenses/Certification. Prior to beginning performance, the contractor shall provide proof of applicable state or local licenses for JLG man lifts.

4. SERVICES SUMMARY

4.0 Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally-acceptable levels of service required for each requirement.

The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to

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mission success.

Performance Objective PWS Para Performance Threshold Performance Schedule

1.2 100% of monthly schedule shall be submitted to the CES POC for acceptance within tie limited in the

PWS

Inspection, Maintenance, Repair and Certification

2.1 98% of all man lifts must be operational and in good working condition.

On Call Services 2.1.7 Repairs are made within the specified repair time 98% of the time.

Submission of Reports & Master List

100% of reports and master list shall be submitted to the CES POC within time limited in the PWS.

Item No. Building Number Purpose

Type of Operation

Type of Vehicle

Model Number

Serial Number Manufac turer

Inspection Frequency

1 2025-Snow Barn Covered Storage Normal Duty Electric Scissor Lift 260MRT 200115352 JLG Annual

2 2025-Snow Barn Covered Storage Normal Duty Electric Scissor Lift 2030ES 200174727 JLG Annual

3 2025-Snow Barn Covered Storage Normal Duty Electric Boom Lift 135SJP 300138525 JLG Annual/Quarterly 5 2025-Snow Barn Covered Storage Normal Duty Electric Boom Lift 8OHX 300044286 JLG Annual/Quarterly 6 2451-CES-Parking Lot Normal Duty Electric Boom Lift 135JP 300138525 JLG Annual/Quarterly 7 2451-CES-Bay D Normal Duty Electric Scissor Lift GS-1930 GS3006A-56954 GENIE Annual

8 2451-CES-Bay D Normal Duty Electric Scissor Lift GS-1930 GS3006A-56964 GENIE Annual

9 2451-CES-Bay D Normal Duty Electric Scissor Lift 2630ES 200143355 JLG Annual

10 2451-CES-Bay D Normal Duty Electric Scissor Lift 2630ES 200198180 JLG Annual

11 2451-CES-Bay D Normal Duty Electric Scissor Lift 1930ES 200198795 JLG Annual

12 2451-CES-Bay D Normal Duty Electric Scissor Lift GS-1930 GS3010Aꞏ101022 GENIE Annual

13 2451-CES-Bav D Normal Duty Electric 1Man AWP-305 AWP-06-50652 GENIE Annual

14 2451-CES-Bay D Normal Duty Electric 1Man AWP-305 AWP-06-50462 GENIE Annual

15 2451-CES-Parking Lot Indoor Electric Rotary Lift X600A3 C170002332 JLG Annual

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