Attach. 1 - 26QA297 Statement of Work Draft.pdf

PDF 841 KB Posted Sep 22, 2026

Attached to: Base ATV, UTV and Snowmachine Maintenance and Repair
Solicitation number: FA462026QA297
Issued by: Department of the Air Force Air Mobility Command

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Written by GovTribe AI · Sep 22, 2026

Statement of Work Summary

This is a Statement of Work (SOW) for ATV, UTV, and Snowmachine Maintenance and Repair services at Fairchild Air Force Base in Washington, with an effective date of October 2026 (Contract Number FA462026QA297). The contractor must provide all personnel, equipment, tools, materials, supervision, and services necessary to perform recurring preventative maintenance inspections and repairs on a fleet of all-terrain vehicles, utility task vehicles, and snowmachines in compliance with manufacturer best practices and applicable local, state, and federal regulations. The contractor's facility must be located within a 30-mile radius of Fairchild AFB; the government handles transportation within this radius, but the contractor bears transportation costs for facilities outside this boundary.

The SOW specifies minimum maintenance requirements for each vehicle category: ATV/UTV maintenance includes oil and filter changes, air filter service, gear case inspection, belt and clutch cleaning, brake system inspection, wheel bearing service, suspension and drivetrain inspection, axle boot inspection, tire pressure checks, fluid level checks, and lubrication. Snowmachine maintenance includes oil and filter changes (4-stroke models), engine compression testing, air intake screen inspection, clutch and drive belt alignment and tension checks, engine mount bolt inspection, head bolt re-torquing, recoil handle inspection, brake system inspection, idle RPM adjustment, fuel filter inspection, light and switch verification, suspension bolt inspection, jackshaft bearing inspection and lubrication, and ski/track inspection and adjustment. The SOW includes diagnostic services (electronic scans, trouble code retrieval, system verification, firmware review, and health reports) and addresses unscheduled repairs: repairs under $2,500 require government POC approval; repairs exceeding $2,500 require Contracting Officer approval, with parts reimbursed at cost plus no more than 10% markup. The contractor must notify the government POC when vehicles are ready for pickup. Appendices provide detailed inventories of approximately 150 ATV/UTV units and 20 snowmachines requiring maintenance.

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Statement of Work

For

ATV, UTV and Snowmachine

Maintenance and Repair at Fairchild, AFB

October 2026

FA462026QA297

Attach. 1 - SOW Draft

DRAFT

Statement of Work For

ATV, UTV and Snowmachine Maintenance and Repair at Fairchild, AFB

1. BACKGROUND: This contract provides the specialized, recurring maintenance required to ensure the fleet remains in a high state of operational readiness, mitigating risks to personnel and a multitude of missions assigned to the Department of the Air Force, and Fairchild AFB.

2. SCOPE OF WORK: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform recurring service and maintenance inspections on ATVs, UTVs and snowmachines assigned to units at Fairchild AFB, WA. All work shall be accomplished in compliance with the manufacturer’s best practices and all applicable local, state, and federal regulations. The contractor shall perform routine preventative maintenance inspections and services on a fleet of ATVs, UTVs and snowmachines.

The contractor must also check and address any outstanding manufacturer recalls.

3. OBJECTIVES: To ensure the ATV, UTV and snowmachine fleet is maintained in a high state of operational readiness and safety for use in demanding conditions, supporting Fairchild AFB’s various mission sets.

4. REQUIREMENTS:

ATV/UTV Maintenance (Appendix 1):

For the fleet of ATV, UTVs, the contractor shall perform recurring maintenance and inspections.

At a minimum, this shall consist of:

a. Replace engine oil and filter

b. Clean or replace engine air filter

c. Inspect gear case and gear case oil

d. Inspect belts and clean clutches

e. Inspect brake system

f. Check wheel bearings (repack or replace as necessary)

g. Inspect suspension and drive train

h. Inspect axle boots

i. Check tire pressure

j. Check coolant and brake fluid levels

k. Lubricate machine

Snowmachine Maintenance (Appendix 2):

For the fleet snowmachines, the contractor shall perform recurring maintenance and inspections.

At a minimum, this shall consist of:

a. Replace engine oil and filter (for 4-stroke engine models)

b. Perform engine compression test

c. Inspect air intake screen, clean or replace as needed

d. Inspect clutch alignment and drive belt

e. Check driven clutch and drive belt tension, adjust as necessary

FA462026QA297

Attach. 1 - SOW Draft

f. Inspect engine mount bolts

g. Re-torque head bolts and engine torque link

h. Inspect recoil handle and rope

i. Inspect brake system and hoses for leaks and proper routing

j. Check idle RPM and adjust as necessary

k. Inspect fuel filter (replace as necessary)

l. Inspect lights and switches for proper operation

m. Inspect suspension mounting bolts

n. Inspect and lubricate jackshaft bearing

o. Inspect skis, carbide runners, and track slides for wear

p. Inspect and adjust track tension and alignment

q. Inspect bogie wheels and slides for wear.

Unscheduled Repairs:

The contractor shall notify the Government POC if a vehicle requires any parts or repairs beyond the scope of preventative maintenance. No repair work shall be undertaken without the express approval of the Government POC. Repairs costing less than $2,500 may be approved by the Government POC, provided funds are available on the "Unscheduled Repairs & Parts" CLIN.

Repairs costing more than $2,500 must be approved by the Contracting Officer. Parts reimbursement will be on a cost + no more than 10% markup.

Diagnostics:

At a minimum, diagnostic services shall include:

a. Electronic Diagnostic Scan

b. Trouble Code Retrieval & Analysis

c. System Function & Sensor Verification

d. Firmware & Technical Bulletins

e. Fault Resolution & Clearing

f. Diagnostic Health Report Deliverable

Notification:

The contractor is responsible for notifying the government POC when a vehicle is ready for pickup.

5. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES: The government shall furnish the ATVs, UTVs and snowmachines for service. No other property or services will be furnished.

6. PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at the contractor's facility, which must be located within a 30-mile radius of Fairchild AFB. The Government is responsible for delivering vehicles to and picking them up from the contractor's service facility, within a 30-mile radius of Fairchild AFB, WA. If outside the 30-mile radius of Fairchild AFB, the contractor is responsible for transportation costs.

FA462026QA297

Attach. 1 - SOW Draft

7. Appendix 1: ATV and UTV Data

Appendix 1: ATV/UTV Data YEAR MAKE MODEL MFR Part NBR

2017 KAWASAKI KRF800GLF E508659

2019 Kawasaki Mule R11HR76AR

2025 POLARIS XPEDITION ADV G26GZW99AH

2025 POLARIS POLARIS SPORTSMAN A26SXE85AN

2010 POLARIS SPORTSMAN 550 SPORTSMAN 550

2010 POLARIS INC RZR XP 4 RZR XP

2010 POLARIS INC 2020 2020

2024 American Honda Motor Co MODEL 1000 MODEL 1000 2024 Yamaha 700EPS 700EPS 2019 Yamaha 700 700 2019 Yamaha 700 700 2021 Yamaha 700 700

Ranger Diesel Crew 4XAWH90D1C2699746 4XAWH90D1C2699746

POLARIS SPORTSMAN 850 A20SXA85A1

POLARIS Ranger Crew XP 900 Ranger Crew XP 900 POLARIS Ranger Crew XP 900 Ranger Crew XP 900 POLARIS Ranger Crew XP 900 Ranger Crew XP 900

2020 POLARIS R1ZWH90DG R1ZWH90DG

2024 Kawasaki Mule R11HR76AR

2011 KAWASAKI 4010 4010

2015 Kawasaki KAF620MF/PF 4010 4x4 2015 Kawasaki KAF620MF/PF 4010 4x4 2005 Honda Big Red Series MUV7009 2024 Polaris Industries Inc.

(2024)

UTV/VTT, RUM/MUR, XP

1209023

POLARIS Ranger Crew XP 900 Ranger Crew XP 900 2016 Polaris Industries Inc. D16B4PD1AJ GS5857495 2016 Polaris Industries Inc. UTV, VTT 6X6 800 EFI 8065 2024 Polaris INC. D24P4FD4B4 MBBVDED1MA 2024 Polaris INC. D24P4FD4B4 MBBVDED1MA

POLARIS INDUSTRIES Polaris Ranger Crew Muns POLARIS RANGER CREW

FA462026QA297

Attach. 1 - SOW Draft

INC Ranger

2009 KAWASAKI TRANS4X4 TRANS4X4

POLARIS INC. ATV, POLARIS

SPORTSMAN

ATV, POLARIS

SPORTSMAN

POLARIS INC. ATV, POLARIS

SPORTSMAN

ATV, POLARIS

SPORTSMAN

POLARIS INC. ATV, POLARIS

SPORTSMAN

ATV, POLARIS

SPORTSMAN

American Honda Motor Co. ATV, HONDA RUBICON ATV, HONDA RUBICON American Honda Motor Co. ATV, HONDA RUBICON ATV, HONDA RUBICON

POLARIS INDUSTRIES

INC.

RANGER 400 RANGER 400

2024 POLARIS SALES INC MRZR-D2 MRZR-D2

2006 YAMAHA GRIZZLY GRIZZLY

2005 HONDA Big Bear Big Bear 2005 HONDA Rhino Rhino 2005 HONDA Rhino Rhino 2005 HONDA Rhino Rhino 2005 HONDA Rhino Rhino

2021 KAWASAKI MULE 3000 618862

2005 Kawasaki TRX500FPED TRX500FPED 2005 Kawasaki TRX500FPED TRX500FPED 2005 Kawasaki TRX500FPED TRX500FPED 2005 Polaris POLARIS 800 POLARIS 800

2021 SUZUKI KING QUAD KING QUAD

Bombardier/Can-Am OUTLANDER OUTLANDER Bombardier/Can-Am OUTLANDER OUTLANDER

2019 POLARIS FOURTRAX FOURTRAX

POLARIS FOURTRAX FOURTRAX

POLARIS BRUTUS HD PTO 9927055

2010 KAWASAKI KAF620P KAF620P

2019 Polaris 19X17837 P746628

2019 KAWASAKI KAF620P KAF620P

POLARIS RANGER A07CL50AA

2018 Honda PIONEER 700 SXS700M2 2018 American Honda Motor Co MODEL 1000 MODEL 1000 2023 Polaris Polaris Ranger XP 1000 Polaris Ranger XP 1000

2021 POLARIS 3010 3010

KAWASAKI 4010 4010

FA462026QA297

Attach. 1 - SOW Draft

2023 POLARIS SALES INC 4XASZE850NB789717 4XASZE850NB789717

2020 Kawasaki R11HR76AR R11HR76AR 2021 Kawasaki R11HR76AR R11HR76AR 2023 Polaris Polaris Ranger XP 1000 Polaris Ranger XP 1000 2020 Kawasaki R11HR76AR R11HR76AR 2020 Kawasaki R11HR76AR R11HR76AR 2020 Kawasaki R11HR76AR R11HR76AR

2020 POLARIS 120608873418 120608873418

2021 Polaris 4000GEFI 4000GEFI

2020 POLARIS 1206088 120608873418

2017 KAWASAKI 3010 KAF620

2020 POLARIS 3010 3010

2021 POLARIS XP1000 XP1000

POLARIS, INC XP1000 XP1000

2021 POLARIS XP1000 XP1000

2019 POLARIS, INC XP1000 XP1000

POLARIS XP1000 Polaris Ranger Polaris INC Diesel Polaris Ranger Crew Ranger Crew

POLARIS INDUSTRIES

INC

Polaris Ranger Crew Muns Ranger

POLARIS RANGER CREW

2010 KAWASAKI KAF620P KAF620P

2019 POLARIS INC KDW1003 R18RVAD1B1

2020 Polaris INC NORTHSTAR RANGER 2020 Polaris INC NORTHSTAR RANGER

Polaris INC Diesel Polaris Ranger Crew Ranger Crew Polaris INC Diesel Polaris Ranger Crew Ranger Crew Polaris INC Polaris Ranger SPTS X2 550/500

Appendix 2: Snowmachine Data

YEAR MAKE MODEL MFR Part NBR

2017 POLARIS 340INDY IQ WIDE TRAX

2024 SKI-DOO 000GNNA00 000GNNA00

POLARIS 340INDY IQ WIDE TRAX

FA462026QA297

Attach. 1 - SOW Draft

File details come from the government source that posted it. Updated Sep 22, 2026.