Attach 7 Instructions to Offerors.docx

PROJECT TITLE: BB - R Refresh Hemodialysis

PROJECT NUMBER: 516-23-117

LOCATION: Bay Pines, VAMC, St Petersburg, FL PROJECT SUMMARY: Supply all construction labor, material and equipment required to execute (demolition, renovate, and construct) requirements defined in construction drawings and specifications for this project.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Tampa, FL 33637 Point of Contact: Kenneth R. Caryer Email: Kenneth.Caryer@va.gov Phone: 813-616-9487

I. General Proposal Information

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. MAGNITUDE OF THIS PROJECT: Between $1,000,000 and $2,000,000.

3. SITE VISIT: An organized site visit is scheduled for 02/19/2025 at 1pm EST. Meeting location is Bay Pines Building 100 4D Dialysis at which point (depending on number attending) the group will make its way to the site visit location. Please contact Engineering Tech Corey Meehan at corey.meehan@va.gov confirm attendance.

4. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

5. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor, through the Point of Contact (POC) email David.hernandez1@va.gov. No telephone RFIs will be accepted. The cutoff for submission of RFIs is 02/26/2025 at 2:00PM EST, email to Kenneth.Caryer@va.gov. Responses will be provided in a Question & Answer format to all Bidders. Do not send RFIs via the vendor portal this is not an acceptable method and will not be responded to by the Contracting Officer.

6. SPECIFICATIONS AND DRAWINGS: No hard copies will be made available to proposing contractors.

7. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

8. SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: Subsequent task orders are 100% set asides for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-certified by the Veteran Small Business Certification (sba.gov) (VET-CERT) shall be excluded from award consideration.

8.1 SDVOSB Verification: The Government will review Veteran Small Business Certification (sba.gov)) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

9. LIMITATIONS ON SUBCONTRACTING (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

10. FUNDS: Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

11. BONDS (Reference Contract Clause FAR 52.228-15 for further information on applicability). Offeror must refer to SF1442 Block 13B (Bid Bond) requirement. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail; only those contracts invited to Phase Two are required to submit bid bonds.

12. OFFER GUARANTEE: BID BOND - SUBMIT WITH YOUR PRICE PROPOSAL

13. WORK ELEMENT No. 1 (Design Build Effort Required): N/A. This RFP is for bid-build (B/B) construction services.

14. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PROPOSAL): Offerors shall submit information that specifies the contractor in question has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) that shall not exceed 1.0. If no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached Past safety and environmental record or any other form that provided the above information. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

15. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICING PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

16. TASK ORDER PERFORMANCE PERIOD: Refer to SF1442, Block 11, for task order performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

17. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E- Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

18. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current Davis Bacon determination is General Decision Number: FL20250222 dated 01/03/2025. This Wage determination can be found at Attachment 3 and at SAM.gov. Be advised the determination that is current at the time of the Task Order award is the determination that will apply for the project. Current determinations are always available at: http://www.wdol.gov/.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. PROPOSAL PREPARATION INSTRUCTION: To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this RFP.

NOTE: Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 5 Mega Bytes (MB) in size. Send document in separate files as deemed necessary. If separate files will be submitted for specific submission, offeror shall include in the subject line right after required subject title, email number followed by the emails total to be submitted for specific submission.

2. PROPOSAL SUBMISSION: All proposals shall be submitted by the prime contractor no later than (NLT) closing date and time specified in SF1442, Block 13.A. (subject to amendment) through the Point of Contact email Kenneth.Caryer@va.gov . NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.1 Undeliverable emails due to an offeror’s proposal size, using wrong email address, or other transmission errors, is not the responsibility of the Government.

NOTE: To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

3. BASIS FOR AWARD: The Government will award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative. The proposals must conform RFP requirements and judged to represent the Best Value to the Government. The source selection process will utilize FAR Parts 15 (Tradeoff) and FAR Part 36 to evaluate proposals and award the contract.

3.1 The Government intends to evaluate proposals and award a contract without conducting discussions with offerors. However, the Government reserves the right to hold discussions if the Contracting Officer determines them to be necessary.

4. SELECTION AND EVALUATION PROCEDURES: This part describes the mechanism for evaluating and selecting offers for this procurement.

5. PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s proposal:

A. Cover Page with: Bid Build Project, RFP (Solicitation) Number, Project Title and Project Number, Company Information (Primary points of contact, email, address, phone numbers (including area code), DUNs number, Cage code, EUI, etc.)

B. Table of Contents C. Signed SF 1442, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

D. Completed Experience Modification Rate (EMR) Form E. Completed Bid Bond F. Required Submittals for Factor 1 – SPECIALIZED EXPERIENCE AND CAPABILITY G. Required Submittals for Factor 2 – SCHEDULE H. Required Submittals for Factor 3 – PAST PERFORMANCE

· PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 7 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

TECHNICAL EVALUATION FACTORS

A. FACTOR I: SPECIALIZED EXPERIENCE AND CAPABILITY

The offeror must submit three (3) relevant example projects demonstrating your firm's experience and capability, project management as a prime contractor, and similar construction capability (Prime or Sub) performing construction projects similar in scope and complexity per the provided Statement of Work. These demonstrations of comparable experience and capability shall be in a healthcare environment with trade coordination work as critical activities for these capability areas: Cost control, quality of work, phasing, and compliance with performance schedules on a project of similar scope and size. Briefly describe the team's specialized experience, technical competence, and expertise in understanding how to complete general construction work in a hospital setting in accordance with the submitted Statement of Work (SOW) and the VA specifications. The offeror must demonstrate recent (within the last five years) successful performance under contracts (at least 95% complete by the closing date of the solicitation) that are similar in scope, magnitude, and complexity to the subject requirement.

The offeror must provide OSHA Certification IAW the specifications and SOW. OSHA 10-hour Construction Outreach training within the past five years is required for all workers on site, and the OSHA 30-hour Construction Outreach training within the past five years is required for Trade Competent Persons (CPs).

Formatting and Other Restrictions The submission is limited to 20, 8-1/2” x 11” pages in total. Please also utilize Attachment 7 Experience Information Sheet FACTOR II - Schedule

The offeror must submit a proposed progress schedule in a time-scaled bar graph format. The horizontal axis will be scaled for time, beginning with the Notice to Proceed (NTP) and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will show the offeror's ability to complete the project in the required time frame of 168 calendar days.

Provide specific tasks with dates for the following:

• The Construction Period will include all phases of the construction project, such as mobilization, provisions for overtime or shift work, site utilities, and final inspection and closeout.

• The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. If there is a long lead time for materials, please note the items in your proposal.

FACTOR III - Past Performance

Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability

Past performance information will be obtained from references from the offeror and other sources known to the Government or learned during the evaluation. Each offeror will be evaluated on its performance for similar types of projects. The government will focus on information demonstrating the performance quality relative to the procurement size and complexity.

a. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance, in accordance with FAR 15.305 (a)(2)(iv). Therefore, the offeror shall be determined to have unknown past performance.

b. Offerors shall provide completed Past Performance Questionnaires or CPARS on the three (3) recent (within the past 5 years) and relevant projects that were submitted for Factor 1. Relevant means similar in size, scope, magnitude of effort, and complexity to this requirement. The Contracting Officer will evaluate past performance to rate accordingly and may contact sources provided in the survey as necessary.

c. If the Offeror is unable to obtain a completed PPQ (attachment 8) from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

d. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact Kenneth.Caryer@va.gov offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

e. Note: Subcontractor’s Consent – Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement.

f. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

PRICE – EVALUATED BY CONTRACTING OFFICER

DO NOT INCLUDE THE PRICE PROPOSAL WITH THE TECHNICAL PROPOSAL

COMPLETED PRICE SCHEDULE (Total of Proposed Price of CLIN 0001). The price proposal shall be submitted separate from the technical proposal. The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation called the Base Offer Cost Breakdown that is attached to the RFP. This will provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

Use attachment #4, Price Matrix.

Provide alternate deduct pricing on the CLIN 001 sub-Line Item.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10.

Include in the separate price proposal Attachment 6, VAAR CLAUSE 36C24825R0034 Limitations of Subcontracting Price Proposal, signed.