PERFORMANCE WORK STATEMENT

FOR

GREASE TRAP SERVICE

Cannon Air Force Base, New Mexico

2 February 2026

GREASE TRAP SERVICES

Performance Work Statement

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. Basic Services

1.1.1. Skimming

1.1.2. Pumping and Cleaning

1.1.3. Disposal

1.2. Possible Liquid Waste Exception

1.3. Regular Schedule

1.4. Special Requirements

1.4.1. Unscheduled Service

1.4.2. Notification Before Performing Work

1.4.3. Schedule Deviations

1.4.4. Interior Located Grease Traps

1.4.5. Permits

1.4.6. Manifest

2. SERVICES SUMMARY

2.1. Quality Control

2.2. Quality Assurance

2.3. Re-Performance of Service

2.4. Progress Meetings

2.4.1. Meetings

2.4.2. Meeting Minutes

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Property (GFP)

3.2. Utilities

4. GENERAL INFORMATION

4.1. Personnel

4.1.1. Contract Manager

4.1.2. Employees

GREASE TRAP SERVICES

Performance Work Statement

4.1.3. Conflict of Interest

4.1.4. Listing of Employees

4.2. Security Requirements

4.2.1. Background Check

4.2.2. Main Base Access

4.2.3. Identification (ID) Passes and Badges

4.2.4. Force Protection Condition (FPCON)

4.2.5. Vehicles

4.2.6. Traffic Laws

4.2.7. Weapons, Firearms, and Ammunition

4.3. Safety Requirements and Reports

4.3.1. Mishap Notification

4.3.2. Reporting

4.3.3. Investigations

4.4. Environmental Management Systems (EMS)

4.5. Continuation of Essential DoD Contractor Services During Crisis IAW DoDI 3020.41

4.6. Hours of Operation

4.6.1. Normal Hours of Operation

4.6.2. Recognized Holidays

4.6.3. Holiday Exception

4.7. Phase Out

5. APPENDICES

A - Workload Data

B - Data Requirements

C – Forms/Guides

D – Grease Trap Locations Map

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, supervision, labor, tools, materials, specialized equipment and transportation necessary to perform grease trap cleaning services at Cannon Air Force Base (CAFB), New Mexico, in accordance with (IAW) industry standards, Federal, state, local laws and statutes. The contractor shall perform skimming, pumping and cleaning to remove waste, grease, oils and sediment, and provide disposal services. Appendix A, Annual Workload, is subject to change as construction or renovation projects are completed, or in the event that our food service facilities have a significant increase/decrease in business or change in occupancy. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws/regulations come into effect.

1.1 Basic Services. The contractor shall skim, pump, and clean all grease traps listed in Appendix A (which are accessible through a top panel or by a manhole cover) according to the frequencies listed. The contractor shall also be responsible for proper transportation and disposal services IAW all federal, state and local regulations. Appendix A lists grease trap locations, tank sizes and annual servicing frequencies. Contractor must have the capability to properly remove the lid/tank cover of the grease trap via tools, magnet or other means with minimal damage to the grease trap/cover. Additionally, the contractor must have the ability/equipment necessary to suction material from tanks that are 50-100 feet away from their truck, as some locations and proximities vary. Contractor shall take precautions to ensure that landscaping, sidewalks, etc. are not damaged by their vehicles/equipment when servicing, and shall not drive over sidewalks/landscaping unless accompanied and authorized by the Contracting Officer Representative

(COR).

1.1.1. Skimming: Skimming is the removal of the surface layer of oil, grease, and other waste material from the water inside of the grease trap. This includes thorough clean up and complete removal of any spillage or residue.

This method does not require removal of the entire contents of the trap. The contractor shall clean up and completely remove any spillage or residue.

1.1.2. Pumping and Cleaning: Pumping is the removal of all liquid and semi-solid matter from a grease trap.

The contractor shall use scraping or high-pressure water to remove any accumulations on interior walls, floors and lids of the grease trap. The contractor shall clean the grease trap lids, top and bottom, clean the surface area around the grease trap to be free of grease and food debris and clear obstructions in inlet/outlet pipes to ensure unrestricted flow. Grease traps shall be considered clean when waste materials have been removed.

The surface areas shall be cleaned to 10 feet in all directions from the center of the grease trap access.

Spills, splashes or other damage caused by the contractor shall be cleaned at the contractor's expense.

Additional care shall be taken when servicing interiorly located grease traps to avoid spills or splashes, and contractor shall ensure the area is as clean as it was prior to arrival. The contractor shall use a biodegradable detergent, if needed, to scrub the surface areas. Grease traps shall be cleaned whenever they are pumped, with high pressure water utilized to thoroughly clean each facility’s grease trap at minimum once per calendar year.

1.1.3. Disposal: The contractor shall transport and dispose of all excavated or otherwise removed liquid and/or semi-solid, or solid waste materials to an approved off-base disposal site IAW all applicable federal, Environmental Protection Agency (EPA), state, local liquid and solid waste pollution abatement statutes, Executive Orders, codes, criteria and requirements. The contractor shall not discharge into the base sewage treatment plant, or any municipal or regional sewage works, public or private.

1.2. Possible Liquid Waste Exception: If the contractor uses equipment that filters grease and other wastes from the wastewater pumped from the grease trap, the filtered water may be returned to the grease trap. The solid waste may then be disposed of as stated in paragraph 4.18. The contractor shall only use EPA-approved equipment to filter grease and other waste from the wastewater. This exception shall not relieve the contractor of their obligation to remove waste materials from the walls and floors of the grease traps.

1.3. Regular Schedule: Grease traps scheduled for skimming, pumping and cleaning shall be accomplished during the last five business days of the scheduled month in accordance with Appendix A. Changes to this schedule must be approved by the COR and CO (Contracting Officer) (See Appendix B), and must be given with reasonable notice.

1.4. Special Requirements.

1.4.1. Unscheduled Service: Unexpected services may be required in the event of unscheduled repairs to pipes, plumbing or other infrastructure involving grease traps. The contractor shall perform unscheduled pumping, cleaning and disposal services on an as-needed emergency basis when requested by the COR or CO. In the event that servicing is required outside the contractor's regular schedule, the contractor shall perform the service within 4 hours of notification. However, if notification occurs after midday (1200), it is acceptable for the contractor to perform the service the following day prior to 0800 due to restrictions on commercial vehicles and entry times for the installation.

1.4.2. Notification Before Performing Work. The contractor shall notify the COR before performing services under this contract. In addition:

1.4.3. Schedule Deviations. In the event of a deviation from the approved schedule, necessitated by circumstances beyond the contractor's ability to control, the contractor must notify the COR at least five (5) working days before performing services sufficient to ensure a Government representative will be available to assist the contractor with locating the grease trap(s), if required, and to observe and inspect the contractor's performance of contracted services.

1.4.4. Interior Located Grease Traps. The contractor shall notify the COR at least five (5) working days before performing services of grease traps located within the interior of facilities. The COR will notify facility managers (users) and coordinate the service date/time for grease traps access inside facilities.

Service may be required prior to the facility’s normal hours of operation. Facility managers (users) will be responsible for moving tables, panels, or any other obstructions, etc., so the contractor can access the grease trap to perform required services.

1.4.5. Permits. The contractor is responsible for obtaining all necessary permits to fulfill all requirements of this contract.

1.4.6. Manifest. The Contractor shall submit a manifest of solids, grease, and oil removal from Cannon AFB’s grease traps to the COR monthly. Manifest shall be provided within 3 business days following servicing on the installation. The records shall identify the following:

• Company/Name of the hauler

• Date of offsite shipment

• Volume of solids removed

• Disposal method and location.

If the contractor has the ability to track by building specifically how much grease is produced/removed from disposal, the manifest should annotate by location the volume of solids removed.

2. SERVICES SUMMARY. The contractor’s service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet essential mission needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds may mean that the contractor’s quality control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective (PO) PWS Paragraph Performance Threshold

(Maximum Allowable Monthly Deviations)

PO-1, Skimming 1.1.1 1 Deviation per Month

PO-2, Pumping and Cleaning 1.1.2 1 Deviation per Month

PO-3, Regular Scheduled Service 1.3 1 Deviation per Month

PO-4, Unscheduled Service 1.4.1 1 Deviation per Month

PO-5, Manifest 1.4.6 1 Deviation per Month

2.1. Quality Control. The contractor shall provide adequate quality control to ensure all required service tasks are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures (plan) addressing the areas identified in paragraph 2, Service Summary. The Quality Control Plan (QCP) shall be submitted to the CO at the pre-performance conference (see Appendix B).

2.2. Quality Assurance. The Government will inspect and evaluate the contractor's performance to ensure services are received in accordance with the requirements set forth in this PWS. The COR shall inspect by validating actual work performance.

2.3. Re-Performance of Service. When service performed does not conform with contract requirements, the contractor shall re-perform at no additional cost to the Government. Performance or re-performance of these services shall commence immediately upon notification by the CO. See Section 2, Services Summary.

2.4. Progress Meetings.

2.4.1. Meetings. The CO, COR, other appropriate Government personnel and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modifications, positive performance, unsatisfactory inspections and trends for each PO observed and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and insight into any identified trends.

2.4.2. Meeting Minutes. The Government shall provide the minutes in writing signed by the CO and any other signatures deemed appropriate, distributed to the COR and contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution (see Appendix B).

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP). Government-Furnished Property will not be provided for this service.

3.2. Utilities: Water and electricity may be available at the job site(s) and may be utilized by the contractor in quantities necessary to perform the work herein. However, as the locations of the grease traps vary in relation to their closeness to a water source, the contractor should not rely on water availability at each facility. The contractor shall be responsible for all temporary connections necessary for their operations and for their removal prior to final acceptance of work.

4. GENERAL INFORMATION.

4.1. Personnel. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. All employees performing on this contract must be clearly able to read, write, speak and understand English.

4.1.1. Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The contractor shall provide the COR and CO with written emergency contact information in the event unscheduled services are required. The name of this person and an alternate(s), who shall act for the contractor when the Contract Manager is absent, shall be designated in writing, with daytime contact information (email address, work and cell phone numbers), to the COR and CO at least 2 days prior to contract performance (see Appendix B).

4.1.2. Employees. The Government has the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.1.3. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Department of the Air Force Standards of Ethical Conduct Rules.

4.1.4. Listing of Employees. The contractor shall provide, to the COR and CO, a list of all personnel requiring access to CAFB for performance IAW this PWS (see Appendix B).

4.2. Security Requirements. Contractor employees shall comply with Cannon AFB security requirements imposed by the installation commander at all times while on Cannon AFB premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Cannon AFB. The contractor is responsible for accountability of all such media, which shall be surrendered to the 27th Special Operations Security Forces Squadron (27 SOSFS) Pass and Registration section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor (e.g., terminated for cause, retirement, etc.). The contractor shall comply with all Cannon AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other industrialized areas without prior Government authorization.

4.2.1. Background Check. The contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees are subject to a background check for base access.

4.2.2. Main Base Access. Security access restrictions require all contractor commercial vehicles to enter through the Portales Gate only (via NM Hwy 467). Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of increased and ever-changing security procedures. Current hours for this entry are 0500-1730.

4.2.3. Identification (ID) Passes and Badges: Prior to the start of work, the contractor is responsible for obtaining all clearances, vehicle passes, and ID cards required for contract employees to enter the base. The contractor shall ensure the pass and ID items required for contract performance are obtained for employees and is responsible for all passes and ID cards issued. The Pass and ID Section of (27 SOSFS) will provide base entry authorizations/passes to each authorized contractor employee. Applications shall be coordinated through the CO.

Upon termination of employment, the contractor shall be responsible for returning ID cards and base/vehicle passes to Security Forces within 24 hours (see Appendix B).

4.2.4. Force Protection Condition (FPCON). Levels may change for real-world events or for exercise scenarios which may prevent contractor employees from entering or leaving CAFB until the situation has lessened. Depending on the situation, contractor employees shall adhere to FPCON requirements and guidance provided through the COR and CO.

4.2.5. Vehicles. The contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicles. Vehicles shall be clean and always have a neat, professional appearance. All vehicles shall be in operable condition and meet New Mexico safety requirements. Vehicle repairs shall not be accomplished on CAFB. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract. Only qualified operators shall be permitted to operate the vehicles or equipment required by this contract. Vehicle/equipment operators shall possess a valid driver’s license.

4.2.6. Traffic Laws. The contractor and contractor employees shall comply with all base traffic regulations. The contractor is not permitted to use cell phones on CAFB or MAFR while operating a moving vehicle, unless the device is hands-free.

4.2.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicles or privately-owned vehicle while on CAFB.

4.3. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA) Requirements.

4.3.1. Mishap Notification. The contractor shall provide a verbal report to the COR and CO as soon as possible of each occurrence of damage to Government property or a mishap resulting in death, injury, occupational disease, or adverse environmental impact (see Appendix B), followed up with a written report of the incident within 24 hours.

4.3.2. Reporting. The contractor shall provide a copy of all required Accident Investigation Reports to the CO within 5 calendar days of each occurrence. The contractor shall report contractor personnel occupational injuries, illnesses and other related activities in accordance with the Occupational Safety and Health Act. The contractor shall maintain records as required by Federal, State, and local regulations (see Appendix B)

4.3.3. Investigations. The contractor shall cooperate fully and assist Government personnel in any Government mishap investigation until released by the mishap investigation authority. Do not release mishap information outside official Government channels.

4.4 Environmental Management System (EMS). All contractor personnel shall complete EMS Awareness training prior to commencement of any activities. Training is available through the learning management system called The Environmental Awareness Course Hub (TEACH) at:

https://cs2.eis.af.mil/sites/10040/WPP/LMS/Installation%20Home.aspx?InstallationID=98& Installation Name=Cannon. Once on the SharePoint site, scroll down to EMS General Awareness Training and click “View Training” to begin the course. The contractor shall submit the Awareness Training Certificates of Completion to the CO prior to any on-base performance under this contract (see Appendix B).

4.5 Continuation of Essential DoD Contractor Services During Crisis IAW DoDI 3020.41. This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, paragraph 2.c. In the event of a crisis, the contractor will be notified by the CO of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor shall be expected to continue performance in accordance with this PWS.

4.6. Hours of Operation.

4.6.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday - Friday, 0700-1600. With the approval of the CO, the contractor may work extended hours to ensure timely completion of work at no additional cost to the Government.

4.6.2. Recognized Holidays. The contractor is not required to provide service on Federal holidays, except in emergency situations. The holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – Last Monday in May Juneteenth – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.3. Holiday Exception. The contractor may be authorized and permitted to work outside these normal work hours, including extension of daily work hours and/or weekend work, by first obtaining approvals from the CO, and at no additional cost to the Government.

4.7. Phase Out Plan. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor shall provide familiarization to the Government or the follow-on contractor, whichever the case may

be. During the phase-out familiarization period, the incumbent contractor shall be fully responsible for the skimming, pumping, and cleaning of grease traps and disposal requirements (see Appendix B).

5. APPENDICES

Appendix A - Annual Workload Appendix B - Data Requirements Appendix C - Forms/Guides C-1 - Corrective Action Report (CAR) Template C-2 - Cannon Air Force Base and Melrose Air Force Range Civilian Contractor Environmental

Guide Appendix D - Grease Traps Location Map

PUMP SKIM

300 EXTERIOR PUMP PUMP PUMP PUMP 4 0 1200

1688 EXTERIOR SKIM SKIM SKIM PUMP SKIM SKIM SKIM SKIM PUMP SKIM SKIM SKIM 2 10 11816

1000 EXTERIOR SKIM SKIM PUMP 1 2 2000

1000 EXTERIOR SKIM SKIM PUMP 1 2 2000

12000 EXTERIOR SKIM PUMP SKIM SKIM 1 3 30000

2000 EXTERIOR PUMP SKIM PUMP SKIM PUMP SKIM 3 3 9000

55 INTERIOR PUMP PUMP PUMP 3 0 165

686 EXTERIOR SKIM PUMP SKIM SKIM PUMP SKIM 2 4 2744

1500 EXTERIOR SKIM PUMP 1 1 2250

90 EXTERIOR PUMP PUMP PUMP PUMP 4 0 360

1000 EXTERIOR PUMP SKIM SKIM SKIM PUMP SKIM SKIM SKIM PUMP SKIM SKIM SKIM 3 9 7500

1200 EXTERIOR PUMP SKIM PUMP SKIM 2 2 3600

1000 EXTERIOR SKIM SKIM PUMP 1 2 2000

64 INTERIOR PUMP 1 0 64

23583 74699

SEP OCT NOV DEC JANJULBUILDING, NAME, ADDRESS

TANK

CAPACITY

(ESTIMATED

GALLONS)

INTERIOR OR

EXTERIOR

LOCATION

AUG

TOTALS

Bldg 1225-Dining Facility (DFAC), 100 Air Commando Way

Bldg 4625-Dining Facility (DFAC Satellite), 100 Dagger Rd

Bldg 77-Dominos Pizza, 102 Levitow Ave

Bldg 1208-Drop Zone, 108 Eureka Ave

Bldg 158-Fire Station, 206 Chindit Blvd

Bldg 2206-Golf Course, 105 Forest Ave

APPENDIX A - ANNUAL WORKLOAD

Bldg 1111-Popeyes, 108 Eagle Claw Blvd

Bldg 1820-The Landing Zone, 211 Levitow Ave

Bldg 1434-Youth Center Annex, 333 DL Ingram Ave

Bldg 848-The ROC, 300 Air Commando Way

ESTIMATED ANNUAL

ANNUAL

GALLONS

Bldg 74-Bowling Center, 105 Albright Ave

Bldg 1230-Something Different Grill, 101 DL Ingram Ave

Bldg 1435-Child Development Center (CDC Main), 335 DL Ingram Ave

Bldg 7019-Child Development Center (CDC Chavez), 101 Boatwright Dr

FEB MAR APR MAY JUN

APPENDIX B - DATA REQUIREMENTS

The contractor shall provide the data as indicated below. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office or PDF software. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document.

Title Description Frequency of Submission Copies/Distribution

Contractor Quality Control

Plan

Plan addresses contractor’s procedures to identify, prevent, and ensure non-recurrence of defective services (PWS, para 2.1.)

Within 3 business days of the pre-performance conference

Electronic copy, provided to COR and CO

Contractor Key Personnel

Maintain updated list of names and telephone numbers of contractor’s on-site manager and alternate (PWS, para 4.1.1)

At least 5 business days prior to contract performance; update/submit as required (when employees begin work or are terminated)

Electronic copy, provided to COR and

CO

Base Access Request Forms

Applications of authorized contractor employees requiring access to CAFB (PWS, para 4.2.3)

Annually, or as personnel changes, provide to COR and CO at least 5 business days prior to need to coordinate applications. Applications will be processed bypass & ID Section

(Welcome Center)

Electronic copy, provided to COR and

CO

Environmental Management

System (EMS)

EMS Awareness Training (PWS, para 4.4)

Submit employee Training Certificates of Completion

Electronic copy, provided to the COR and

CO

Terminated Employee

Notification

Identification (ID) cards and base passes are issued by 27 SOSFS (PWS, para 4.2.3)

Turn in ID cards and base passes to 27 SOSFS (Visitor Control Center) upon termination of contractor employee so they may revoke base access

Notify COR, CO, and 27 SOSFS Visitor Control

Center

Progress Meeting Minutes

If the contractor does not concur with the minutes, provide a written notification identifying areas of non-concurrence for resolution (PWS, para 2.4.2)

Within 3 business days after minutes are distributed (only needed if nonconcurrence occurs)

Electronic copy, to the COR and CO

Title Description Frequency of Submission Copies/Distribution

Mishap Notification and

Reporting

Mishaps involving on-duty contractor employees, Air Force assets, or Air Force operations which result in death, injury, illness, occupational disease, adverse environmental impact, or damage to Government property (PWS, para 4.3, inclusive)

Each occurrence; make notification in most expedient means; provide copy of mishap reports within 5 days of incident

Most expedient means to COR; if COR not available, notify CO

Discharge Manifest

The Contractor shall submit manifest of solids, grease, and oil removal from grease trap/interceptors, and disposal means to COR quarterly, within 3 business days after servicing. (PWS para 1.4.4)

Monthly, and As Needed for Unscheduled Service

Electronic copy, provided to COR

DD Form 2772, Contract Action Report (CAR)

Issued to the contractor when a performance threshold has not been met or contractor performance has not been accomplished (PWS, para 2.2)

Contractor shall respond and return the CAR within three (3) calendar days of receipt

Electronic copy, provided to the COR and CO

Phase Out Plan

Plan addresses continued service by incumbent contractor without interruption upon contract expiration (PWS, para 4.8)

120 days prior to contract expiration Electronic copy, provided to the COR and CO

Attachment C-1 Corrective Action (CAR) Template

CORRECTIVE ACTION REPORT (CAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACTOR 2. CONTRACT NUMBER 3. TYPE OF SERVICES

4. FUNCTIONAL AREA 5. SUSPENSE DATE 6. CONTROL NUMBER

7. DEFICIENCY MAJOR MINOR

8. CONTRACTING OFFICER REPRESENTATIVE (COR)

TYPED NAME AND GRADE SIGNATURE AND DATE

9. ISSUING AUTHORITY

TYPED NAME AND GRADE SIGNATURE AND DATE

10. COR RESPONSE TO CONTRACTOR CORRECTIVE ACTION AND ACTION TAKEN TO PREVENT RECURRENCE

11. COR DETERMINATION

ACCEPTED REJECTED

12. CLOSE DATE

Corrective Action Report (CAR) Template, Feb 05 (SAF/AQCP)

Attachment C-3 Corrective Action (CAR) Template

CORRECTIVE ACTION REPORT (CAR)

Continuation Sheet

(Number to correspond with applicable Item Number on reverse)

Attachment C-3 Corrective Action (CAR) Template

Corrective Action Report (CAR) Template, Feb 05 (SAF/AQCP)

Corrective Action Report (CAR) Instructions

Block 1. Enter Contractor Name.

Block 2. Enter Contract Number.

Block 3. Enter Contract Name or Type of Services.

Block 4. Enter Functional Area of the Contract.

Block 5. Enter the assigned suspense date given the contractor to provide a response to the CAR. A date must be entered for a Major CAR. A date is optional at the discretion of the Contracting Officer Representative (COR) initiating the CAR if the finding is Minor.

Block 6. All CARs will be tracked with a Control Number. The functional commander/functional director is the Issuing Authority for his/her contract Contracting Officer Representative (CORs) generating CARs. By providing the control number to the COR originating the CAR, the Issuing Authority demonstrates concurrence with the finding. The control number will be made up of the first two letters of the name of the site or contract, the last two digits of the calendar year, and a three digit number starting with 001 and progressing upward throughout the calendar year (e.g., WP04-001).

Block 7.

1. Check the block that indicates whether the identified deficiency is assigned as a Major or Minor finding. See Performance Plan (PP), paragraph 6.1.4, for the definitions of Major and Minor findings and associated explanations.

2. Finding: Clearly state the details of the finding followed by a reference to the stated contractual requirement.

The reference must state the portion of the contract, part, section, paragraph and subparagraph and must make a complete brief quotation of the contract reference.

3. State the impact that the finding has or could have on the accomplishment of the mission that the contract provides.

4. When determining how long to give the contractor to respond to the identified finding, the normal is 10 working days. The suspense date should reflect this unless the finding requires a greater amount of time to come to solution. Major findings require a contractor response. Minor findings may require a contractor response at the discretion of the COR initiating the CAR and/or the Issuing Authority.

Blocks 8 and 9. Contract CORs initiating a CAR must sign in Block 8 and the Issuing Authority signs in Block 9.

Each annotates the date at the time of signature.

Block 10. Upon review of the contractor’s reply, the originator of the CAR will enter comments regarding acceptance or rejection of the contractor’s response. This block may also contain any comments regarding follow-on inspections conducted or needed at a later date to validate that the finding has not reoccurred.

Block 11. The COR selects Accept or Reject after reviewing the contractor’s response.

Block 12. The COR enters a close date after advising the Issuing Authority that the contractor’s response is acceptable and the Issuing Authority concurs. The Issuing Authority will then forward the closed CAR to the contractor and report accordingly in the monthly Certificate Of Service (COS) or other applicable contracting officer services report. This routing remains the same if the contractor response is unacceptable and the CAR remains open until an acceptable response is received except that the Issuing Authority forwards the open CAR back to the contractor for additional information.

Continuation Sheet. The Continuation Sheet is to be used to expand on any information that will not fit in the applicable numbered block.

Cannon Air Force Base

Melrose Air Force Range Civilian Contractor Environmental Guide

27th Special Operations Wing Civil Engineer Squadron Installation Management Flight Environmental Element 402 S. Chindit Blvd, Building 102 Cannon Air Force Base, NM 88103-5003 Phone: (575) 904-6739

18 Aug 2011 Rev. 1 – 28 Mar 2012 Rev. 2 – 23 Jul 2014 Rev. 3 – 23 Jan 2015 Rev. 4 – 29 Apr 2015 Rev. 5 – 02 July 2015 Rev. 6 – 29 June 2018 i

Contents Chapter 1 Introduction

Chapter 2 Rules and Regulations

Chapter 3 Responsibilities Chapter 4 Environmental Management System

Chapter 5 Base Civil Engineering

Chapter 6 Bioenvironmental Engineering

6.1. Radioactive material/sources or ionizing radiation producing devices:

6.2. Lasers, ultraviolet light sources, and radio frequency producing equipment:

6.3. If operations will disturb disposal or legacy spills sites:

6.4. Work on potable water system infrastructure:

6.5. Microbiological drinking water report:

6.6. Industrial ventilation and confined space:

6.7 Hot Work Permits AF Form 592:

Chapter 7 Hazardous Materials

7.1 Hazardous Materials:

7.2 Information submittal requirements:

7.3 Instruction for completing AF Form 3000, Material Approval Submittal:

7.4 Instructions for Attachment 1, CAFB & MAFR Contractor HAZMAT Worksheet:

7.5 Instructions for Attachment 2, the CAFB & MAFR Contractor HAZMAT Usage Worksheet:

Chapter 8 Management & Disposal of RCRA Hazardous, Universal, and Toxic Wastes Chapter 9 Solid Waste Disposal, Diversion, and Recycling

Chapter 10 Recovered Material Certification

Chapter 11 Tanks/Spill Control Plan

11.1 Fuel Storage Tank Certification:

11.2 Spill Control Plan:

11.3 Spill Class, Action, Responder, and Cleanup Method:

11.4. Initial Spill Notification Information:

Chapter 12 Natural and Cultural Resources

12.1 Protection of Native Birds and Wildlife:

12.2 Preservation of Cultural Resources:

Chapter 13 Air Quality Program ii

13.1 New Source Review (NSR) Permitting:

13.2 Air Pollution Control Plan (APCP):

13.3 Dust control (Air Quality Activity Permit):

13.4 Soil Disturbance:

Chapter 14 Water Quality Program

14.1 Proper management of wastewater:

14.2 Use of reclaimed water:

14.3 Use of backflow prevention devices:

14.4 Sanitary Sewer Overflows:

Chapter 15 Toxic Substances Control Act (TSCA)

15.1. Asbestos Containing Materials (ACM) Determination:

15.1.1. National Emission Standards for Hazardous Air Pollutants (NESHAP)

15.1.2. Asbestos Removal:

15.2. Lead-Based Paint (LBP) Determination:

Chapter 16 Unexpected Waste Chapter 17 Investigation-derived waste

17.1. Investigation-derived waste (IDW):

17.2. IDW – Proper Management:

17.3. IDW – Proper Sampling:

17.4. IDW – Proper Disposal:

Chapter 18 Contact Information

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5

Chapter 1 Introduction

Contractors are to comply with US Air Force, federal, state, and local environmental regulations, along with the Cannon Air Force Base (CAFB) Environmental Management System (EMS).

Environmental issues to be considered while completing your contract include, but is not limited to:

• Hazardous material usage and management;

• Recovered materials used and recycled;

• Waste recycling/disposal and management;

• New construction site organization;

• Renovations and major repairs on existing structures or systems;

• Demolition/removal of structures or systems;

• Asbestos containing materials (ACM);

• Lead based paints (LBP);

• Performance of contract maintenance or services;

• Dust control (caused by activities such as land stripping, trenching, sandblasting, etc.);

• Painting or cleaning operations;

• Storm water control and discharges;

• Protection of native plants and birds;

• Natural and cultural resources conservation;

• Use of reclaimed wastewater;

• Use of backflow prevention devices to prevent cross-connections; and,

• Submission of microbiological results.

Chapter 2 Rules and Regulations

Contractors are responsible for ensuring all subcontractors adhere to all environmental regulations while working on AF property. Employees and subcontractors must be informed of, and adhere to all environmental laws, regulations, and instructions as well. Pertinent regulations include, but are not limited to:

• 27 SOW Environmental Commitment Statement

• US Title 29 Code of Federal Regulations (CFR) – Labor

• US Title 40 CFR – Protection of the Environment

• US Title 49 CFR – Transportation

• Executive Order (EO) 13834

• FED-STD-313 (most current version)

• USAF Instruction (AFI) 32-7086 – Hazardous Materials Management

• US AFI 32-7001 – Environmental Management

• US AFI 32-7042 – Solid and Hazardous Waste Compliance

• Federal Acquisition Regulation (FAR Clauses 52.223-3 to 52.223-19)1

1 In particular, Part 23 - Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace.

• New Mexico Administrative Code, Title 20 – Environmental Protection

• Defense Federal Acquisition Regulation Supplement (DFARS)2

• Migratory Bird Treaty Act (MBTA)

• National Historic Preservation Act (NHPA)

• Endangered Species Act (ESA)

• Bald and Golden Eagle Protection Act (BGEPA)

Chapter 3 Responsibilities

Contractors, subcontractors, and concessionaires are responsible for protecting the environment while executing contracts on CAFB or Melrose Air Force Range (MAFR). In regards to the pre-work conference, the prime contractor shall brief employees and/or subcontractors on environmental regulations and policies as applicable to the project. Project sites are subject to inspection by the 27 SOCES Environmental Element (27 SOCES/CEIE) to ensure compliance with environmental regulations and practices. Contractors shall have the Safety Data Sheet (SDS)3 for each hazardous material brought onto CAFB and MAFR.

The SDS shall be provided to the Contracting Officer Representative (COR) for submission to 27 SOCES/CEIEC. Any spilled or released hazardous substances in quantities that are beyond the contractor’s ability to instantly control and remediate must be immediately reported to the CAFB Fire Department (Dial 911).

The CAFB Fire Department will report the spill to 27 SOCES/CEIE:

• Contractors shall report all accidents involving Air Force personnel, property, or equipment, and any contractor personnel injured in the performance of the Air Force contract to the Contracting Office.

• Contractors shall take immediate corrective action to comply with environmental regulations if informed of a violation by the Contracting Office.

• Reportable spills are also defined as exceeding the reportable quantities (RQs) of Appendix A of 49 CFR 172.101. Additional information on RQ spill reporting is presented in Chapter 8 of this document.

• When necessary, appropriate actions will be initiated through the Contract Office via the assigned COR to correct substandard environmental practices or conditions.

Chapter 4 Environmental Management System

EMS Awareness Level Training must be completed prior to construction/performance of work on CAFB/MAFR, unless deemed not applicable by the installation EMS Cross-Functional Team.

If you require assistance accessing the training, contact CAFB EMS Coordinator at 575-904-6737.

Submit a copy of the certificate of completion to the COR. The COR will provide copies of the

2 In particular, Subpart 223.3 - Hazardous Material Identification and Material Safety Data.

3 SDSs are formerly known as Material Safety Data Sheets (MSDSs).

certificates to the CAFB EMS Coordinator.

Chapter 5 Base Civil Engineering

Prior to any work; not limited to excavation, trenching, digging, or boring, complete Blocks 1, 3, 5, 6, and 7 of the Base Civil Engineering Work Clearance Request – 27 SOCES FORM 103v9, 24 Feb 2015 (or latest version).

As specified in Block 1, Form 103 must be accompanied by a drawing/sketch showing the street, cross street, building(s) if applicable, stating if the area(s) is to be excavated, trenched, dug, or bored, as well as the dimensions of the disturbed soil to the Contracting Office. Work Clearance Requests are reviewed weekly and provide for a near one-stop process for CAFB/MAFR work clearance approval. Completing AF Form 103 does not relieve the contractor from the responsibility for contacting New Mexico One Call (http://nm811.org).

Chapter 6 Bioenvironmental Engineering

6.1. Radioactive material/sources or ionizing radiation producing devices:

Prior to entry or use of radioactive material or device into CAFB, contractor must obtain approval for use from the Installation Radiation Safety Officer. Contact 27 SOAMDS/SGPB (Bioenvironmental Engineering). Required submission to include as appropriate, specification sheet, Nuclear Regulatory Agency (NRC) documentation (permit or license), Generally Licensed Device information, operating parameters and use.

6.2. Lasers, ultraviolet light sources, and radio frequency producing equipment:

Prior to entry or use of the following:

• Class 3B

• IIIb

• 4

• IV laser systems

• Ultraviolet light (UV) sources where exposure to DoD personnel is possible and not used

IAW manufacturer directions.

• Radio frequency producing equipment not intended for commercial use by the public; e.g.

cellular phones used IAW manufacturer direction.

Contractor must obtain approval for use from the Installation Laser Safety Officer and Electromagnetic Field Radiation PM (IAW AFI 49-109). Contact SGPB). SGPB must assess health risk to non-contract personnel (AF military/civilians, dependents, and general public). Use of radio frequency producing equipment may be subject to other restrictions. Required submission include specifications sheets, operating parameters and use.

6.3. If operations will disturb disposal or legacy spills sites:

Immediately upon determination that disposal or legacy spills sites may be or have been disturbed contact SGPB. SGPB recognizes that these sites may be identified prior to performance of work or may be discovered during work. SGPB is required to perform a health risk assessment for non-contract personnel (AF military/civilians, dependents, and general public) as these sites are impacted. SGPB may also need to coordinate survey/sampling efforts during contractor operations to support the health risk assessment. Contractor must detail proposed operations that will disturb these sites. CE must provide information on material in/at these sites.

6.4. Work on potable water system infrastructure:

Immediately upon determination that the potable water system may be affected contact SGPB.

Coordination with SGPB is required IAW AFI 48-144 for drinking water surveillance. Contact SGPB at least three business days prior to water line intrusion (does not apply to “hot taps”).

Requirements will vary IAW New Mexico Environment Department (NMED) and local CAFB Instructions. IAW AFI 48-144 new or repaired potable water systems shall be disinfected and flush all new lines prior to connection to the current plumbing infrastructure. Contractors must follow potable water system disinfection requirements per most current industry standards.

6.5. Microbiological drinking water report:

After receipt of analytical report from New Mexico certified laboratory, Contractors shall provide microbiological (total coliform bacteria and E.coli) drinking water reports to the Contracting Office and SGPB. SGPB will record results in an Air Force database (maintains all drinking water analytical results obtained from either in-house or contractor initiated sampling). The contractor shall ensure that the laboratory is aware that CAFB is not to be billed for the analysis.

6.6. Industrial ventilation and confined space:

Contractor shall ensure that the Contracting Office notifies SGPB prior to any industrial ventilation systems (systems which control a hazard) being evaluated for acceptance. SGPB must observe or perform all test for any new or renovated systems prior to initial start-up to determine if the system will control the hazard. SGPB must be present for the tests of fan speed and rotation, and fan motor load, and must be present for or conduct tests for air flow in all hoods or branches. Notify the Contracting Office to schedule close-out survey with SGPB. IAW AFI 91-203, paragraph 23.8, the requesting organization will notify contractors of Permit/Non Permit confined spaces. Monitoring requirements and training are OSHA mandated, the contractors shall provide proof workers have received adequate training. Contractor program must meet Air Force confined space program requirements, as a minimum.

6.7 Hot Work Permits AF Form 592:

IAW AFI 91-203 Table 27.2, Block 8, the contract Permit Authorizing Individual (PAI) fills out Inspection Checklist prior to execution of hot work. If work is to be performed in a confined space, coordinate with Safety/SGPB/Fire Department & attach to the AF Form 1024, Confined Space Entry Permit.

Chapter 7 Hazardous Materials

7.1 Hazardous Materials:

A hazardous material or HAZMAT is defined4 by the Air Force as including all items covered under the Emergency Planning and Community Right-to-Know Act (EPCRA) and other federal, state or local tracking requirements, the OSHA Hazard Communication Standard5, and all Class I and Class II ozone depleting substances (ODS)6. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazard or health hazard”. Neither munitions nor hazardous waste are considered HAZMATs.

A contractor may not bring a HAZMAT onto CAFB or MAFR, nor use a HAZMAT on those installations until the contractor receives all required authorizations7. Contractor are required to make every effort to utilize the least hazardous material available. Listed below are several categories of HAZMATs that require CAFB approval:

• Compressed gases (all types)

• Adhesives

• Paints (including aerosols)

• Cleaning, Polishing, and preparations Compounds

• Lubricants / oils / fuels (solid or liquid)

• Welding materials

• Solvents

• Chemicals

• Dyes

• Preservative and Sealing Compounds

• Any fluids (except water) added to machinery or government-owned or leased equipment

• Pesticides / herbicides / insecticides / rodenticides

• Portland cement / concrete mix

7.2 Information submittal requirements:

At least three weeks prior to the start of on-installation activities, the contractor must provide HAZMAT information noted in Table A to the Contracting Office. All prospective contractors must ALWAYS, submit all the information and supporting documentation prior to any materials arriving on CAFB or MAFR to the COR, and have received approval from the Hazardous Materials Management Process (HMMP) Team.

4 AFI 32-7086; Section 1.4.

5 29 CFR 1910.1210.

6 40 CFR 82.

7 AFI 32-7086; Section 3.4.1.

Table A – Contractor HAZMAT Submittals Required Submittal Description

AF Form 3000 – Material Approval Submittal

List all HAZMATs to be brought onto CAFB or MAFR. Submit to the Contracting Office.

Attachment A-1 – CAFB & MAFR Contractor HAZMAT Worksheet

Prepare and submit one form for each HAZMAT and container size, volume or weight, etc.8 combination.

A GHS Compliant SDS for each HAZMAT and container size, volume or weight combination

Submit one SDS for each Attachment A-1. Must be a GHS compliant SDS.

Attachment A-2 – CAFB & MAFR Contractor HAZMAT Usage Worksheet.

(Monthly on the 5th, for contracts greater than 60 day. At conclusion, for contracts less than 60 days.)

The contractor will submit the form monthly and/or at project completion.

Detailed instructions for completing these forms are provided below. The Contracting Office will forward these items to the HMMP Team for review.

After review of the contractor submittals, Hazmart and the HMMP Team will provide the Contracting Office with approval or rejection responses on the Attachment 1.

The contractor will use the Attachment 2 CAFB & MAFR HAZMAT Usage Worksheet to report the amount of HAZMATs used during the project.

The contractor shall submit the HAZMAT Usage Worksheet to the Contracting Office as follows:

• For contracts lasting less than 60 days, the contractor will submit the form at the completion of the work.

• For contracts greater than 60 days, the contractor will submit the form monthly, on the 5th day of the month, and at the completion of the work.

If the contractor needs to bring HAZMAT(s) onto CAFB or MAFR that were not included in the original submittals, the contractor must submit the new information to the Contracting Office PRIOR to HAZMAT being brought onto CAFB or MAFR.

Contractor is responsible for removing unused HAZMAT (HAZMAT may not be left for any reason).

7.3 Instruction for completing AF Form 3000, Material Approval Submittal:

The AF Form 3000 is available electronically from the Contracting Office. General instructions for completing AF Form 3000 are printed on the bottom of the second page of the form. The contractor should enter the exact name from the SDS of each HAZMAT on the lines in the column, 8 HAZMATs are approved and tracked by SDS name and container size.

“Description of Material”. The completed form should be returned to the Contracting Office for review by the HMMP Team, including Hazmart.

7.4 Instructions for Attachment 1, CAFB & MAFR Contractor HAZMAT Worksheet:

Attachment 1 information is required for the HMMP Team to authorize and track HAZMATs on CAFB and MAFR. A worksheet must be filled out for each HAZMAT and container combination, and a GHS Compliant SDS must accompany each Attachment 1. For example:

• If you have 5 HAZMATs for your contract performance, you will have 5 Attachment 1 forms and 5 SDSs.

• If you have 1 HAZMAT that will be used in two different containers sizes, you will have 2 Attachment 1 forms and 2 SDSs.

• All blocks must be filled in, unless noted.

Section 1. Contractor Information Contractor Name Enter the name of the contracting…