Attach 5 - Fitness Equipment Maintenance Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Fitness Equipment Maintenance

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA4690-25-Q-0044 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective 22 June 2025. The DFARS provisions and clauses are those in effect to DFARS Change 01/17/2025, effective 17 January 2025. The DAFFARS provisions and clauses are those in effect to DAFFARS Change 10/16/2024, effective 16 Oct 2024.

(iv) This requirement is solicited under a 100% Total Small Business Set-Aside. The North American Industrial Classification System (NAICS) code associated with this procurement is 811490 Other Personal and Household Goods Repair and Maintenance, with a small business size standard of $9,000,000.00.

(v) The schedule is incorporated in Attachment 4: FA469025Q0044 (SF1449) Vendors shall complete attachments in their entirety and return with any other documentation/data as required by this synopsis/solicitation.

(vi) The Government intends to award a Firm-Fixed Price contract for the following:

See Attachment 1: PWS Fitness Equipment Maintenance

(vii) The anticipated Period of Performance for this requirement is:

Base Period: 01 October 2025 – 30 September 2026 Option Year 1: 01 October 2026 – 30 September 2027 Option Year 2: 01 October 2027 – 30 September 2028 Option Year 3: 01 October 2028 – 30 September 2029 Option Year 3: 01 October 2029 – 30 September 2030

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Sep 2023) applies to this requirement.

The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the proposal, the vendors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of two (2) separate parts:

a. Part 1- Price – One completed copy of Attachment 4: FA469025Q0044 (SF1449) and any pertinent additional information.

b. Part 2 - Technical – Submit one (1) copy of technical approach, to cover all requested aspects in the PWS and demonstrate comprehension of the tasks, objectives, and performance standards outlined in the PWS and the extent to which the proposed technical approach directly addresses all aspects and requirement of the PWS.

3. Award will be made to the vendor whose quote is conforming to the solicitation and is determined to be the best value to the Government.

(End of Provision)

(a) FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021) applies to this requirement. The following has been tailored to this procurement and is provided in full-text below:The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technical

The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government evaluation team.

If no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government evaluation team; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision. Whose price can be determined both "fair and reasonable".

The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(ix) Each vendors shall ensure the provision at FAR 52.212-3 Offeror Representations and Certifications

– Commercial Products and Commercial Services (May 2024) including its Alternate I, are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for http://www.sam.gov/ award.

(x) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xi) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Products and Commercial Services (Jan 2025), is applicable to this requirement. Additionally, the clauses listed in Attachment 4: FA469025Q0044 (SF1449) apply to this acquisition:

(xii) No additional contract requirements apply to this acquisition.

(xiii) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xiv) NOTICE TO ALL INTERESTED PARTIES: Questions shall be submitted to: 28th Contracting Squadron PKB, Attn: SSgt Ross Duval, e-mail: ross.duval@us.af.mil not later than 12:00 p.m. Mountain Daylight Time on 18 July 2025. A site visit will not be conducted for this requirement. Quotes are due no later than 12:00 p.m. Mountain Daylight Time on 01 August 2025; quotes shall include the following:

a. Part 1- Price – Submit one completed copy of Attachment 4: FA469025Q0044 (SF1449)

Any additional documentation shall not exceed 10 pages.

b. Part 2 - Technical – Submit one (1) copy of technical approach, to cover all requested aspects in the PWS and demonstrate comprehension of the tasks, objectives, and performance standards outlined in the PWS and the extent to which the proposed technical approach directly addresses all aspects and requirement of the PWS.

List of Appendices/Attachments:

• Attachment 1: PWS Fitness Equipment Maintenance

• Attachment 2: Equipment List

• Attachment 3: Wage Determination 2015-5367

• Attachment 4: FA469025Q0044 (SF1449) mailto:ross.duval@us.af.mil