Attach 5 - Addendum to 52.212-1 Instructions to Offerors.pdf

ADDENDUM TO 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD.

1.1 Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than the date and time provided in Block 8, page 1 of the SF1449 to:

Samantha Hough at samantha.hough.2@us.af.mil Eric Amaral at eric.amaral.1@us.af.mil Mark Salyer at mark.salyer@us.af.mil

1.2 Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices and discount percentages in its offer firm through 1 November 2021.”

1.3 Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

1.3.1 Only electronic versions of proposals will be accepted. Paper copies will be rejected and not considered for award. Offers may be submitted in one of the following three ways:

1.3.1.1 Submit offers electronically to the Government via email to samantha.hough.2@us.af.mil, eric.amaral.1@us.af.mil, and mark.salyer@us.af.mil. All documents shall be submitted in .pdf format. The title of the documents shall include the volume number and offeror’s CAGE code (i.e. “Vol 1 Percentage

CAGE#”).

1.3.1.2 Hand carry/deliver offers in the form of CDs/DVDs containing electronic files. All documents shall be submitted in .pdf format. The title of the documents shall include the volume number and offeror’s CAGE code (i.e., “Vol 1 Percentage CAGE#”).

Contractors shall request base access for hand carried proposal deliveries NO LATER THAN 24 hours prior to the proposal due date/time by sending an email request to eric.amaral.1@us.af.mil identifying the company name and list of individuals requesting access to Ellsworth AFB, SD.

1.3.1.3 Mail offers in the form of CDs/DVDs containing electronic files to the address noted in paragraph 1.1 above. All documents must be in .pdf format. The title of the documents shall include the Volume Number and the offeror’s CAGE code (i.e., “Vol 2 Technical CAGE#”). Offerors are encouraged to utilize the United States Postal Service. Mailed proposals that are late which utilized other that the USPS will be considered untimely and handled IAW FAR 52.212-1(f).

1.3.2 All offers shall be complete, clearly presented, and contain sufficient detail for effective evaluation as detailed in Addendum to 52.212-2 of this solicitation. Offers shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired. Offers shall only contain information that is relevant to this solicitation.

1.3.3 Page Size, Format and Limit

1.3.3.1 A page is defined as each face of an 8 ½” x 11” document containing information. Page limitations shall be treated as maximums and shall apply to all electronic files whether submitted via DoD Safe, email or CD/DVD. Pages in excess of the maximum page limited defined below will not be evaluated.

1.3.3.2 For the purpose of formatting, font size shall not be less than 12 pitch.

1.3.3.3 Pages shall be numbered sequentially in each volume and identify the solicitation number.

1.3.3.4 Page limits shall be considered maximums. Pages in excess of the maximum will not be read or evaluated.

The Government intends to award without discussions. However, when discussions and Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors.

Page limitations may be placed on responses to ENs and such limitations will be provided at the time the EN is issued.

1.3.3.5 Indexing. Electronic files should be located in appropriately labelled files so as to easily discern each volume as outlined in 1.4.5 – 1.4.9. Each volume shall contain a detailed table of contents identifying the subparagraphs within that volume. The table of contents is not included in the maximum page limitation.

1.3.4 OFFER PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of the offers, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussions, of such offers. Non-responsive offers will not be evaluated.

The response shall include four parts: 1) Cover Page; 2) Volume I –Price; 3) Volume II – Technical;

and Volume III – Past Performance to be eligible for award. The content of each part is discussed below.

1.3.5 COVER PAGE. There is no page limitation for the Cover Page.

1.3.5.1 Solicitation Number

1.3.5.2 Solicitation Date and Time specified for receipt of offers

1.3.5.3 Company name

1.3.5.4 Company address and remit to address if different than mailing address

1.3.5.5 Company point of contact(s)

1.3.5.6 Company point of contact(s) e-mail address

1.3.5.7 Company point of contact(s) telephone numbers

1.3.5.8 SAM registration expiration date

1.3.5.9 CAGE code

1.3.5.10 DUNS number

1.3.5.11 Registration confirmation for NAICS 332510

1.3.5.12 Offer Acceptance Period.

1.3.6 VOLUME 1 –PRICE. There is no page limit for Volume 1. Offers shall submit the following information in Volume 1:

1.3.6.1 A statement the offeror accedes to the contract terms and conditions as written in the solicitations in its entirety. Offerors shall clearly identify any exceptions to the solicitation and provide accompanying rationale.

1.3.6.2 Complete blocks 30a, 30b, and 30c of the SF1449.

1.3.6.3 A statement acknowledging all solicitation amendments, if any were issued.

1.3.6.4 Completed Attachment 2, Pricing Discount Coefficient Table. The following is a brief explanation of Attachment 2, Pricing Discount Coefficient Table.

1.3.6.4.1 Primary and alternate databases have been established for each of the seven categories identified in SOW section 1.3.3 in Attachment 2, Pricing Discount Coefficient table. Offerors shall not change the primary and alternate databases. The offeror shall propose a discount percentage for each corresponding database category. The proposed discount percentage will automatically calculate a coefficient factor percentage for each category. By proposing a discount percentage against an identified database for each category, the offeror is proposing to sell items found in the database’s corresponding category at the database’s advertised price multiplied by the corresponding category’s coefficient factor. Only two (2) databases (a primary and an alternate) are permitted for each of the seven (7) identified categories.

1.3.6.4.2 Offerors shall fill out their discount percentages/coefficients for each option year per the instructions found in Attachment 2, Pricing Discount Coefficient Table.

1.3.6.5 Completed Attachment 3, SPI List. The following is a brief explanation of attachment 3.

1.3.6.5.1 Offerors shall provide pricing for the base year and all option years in the yellow cells only.

1.3.6.5.2 The spreadsheet will calculate an extended price by utilizing the contractor’s proposed SPI unit price and multiplying it against historical quantities. A total extended price will be calculated at the end of the spreadsheet for use in Attachment 10, FFP Coefficient Application (see paragraph 1.3.6.6.2 below for instructions).

1.3.6.6 Completed Attachment 10, FFP Coefficient Application using the discount coefficients provided in Attachment 2, Pricing Discount Coefficient Table to calculate item prices. The following is a brief explanation of Attachment 10, FFP Coefficient Application.

1.3.6.6.1 Offerors shall read and complete Attachment 10, FFP Coefficient Application for the base year and all option years using the discount coefficients provided in Attachment 2, Pricing Discount Coefficient Table to calculate item prices.

1.3.6.6.2 Offerors shall insert their Attachment 3 SPI Extended price total for the base year and each option year on the TEP worksheet. The offeror’s Total Evaluated Price will calculate on the TEP worksheet.

1.3.6.7 Offeror’s shall fill-in the YELLOW HIGHLIGHTED cells only using the digital EXCEL Spreadsheets provided as attachments. Do not attempt to alter any fields other than the highlighted cells. Separate option year lists are included on the same spreadsheets utilizing different tabs or “worksheets.”

1.3.6.8 Completed representations and certifications at FAR Provision 52.212-3 and all other provisions and clauses that require fill-in information. See FAR 52.212-3 for those representations and certifications the offer shall complete electronically.

1.3.6.9 Teaming Arrangement Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size Regulations), Part 124 8(a) & SDB) and Part 125 (Government Contracting Programs)). Offerors shall provide the following information not later than the date and time proposals are due:

1.3.6.9.1 Signed Teaming Agreement.

1.3.6.9.2 Clearly establish roles of each party (the prime and subcontractor responsibilities for tasks, contract administration, proposals, work management, etc.).

1.3.6.9.3 Teaming partner past performance cannot be disclosed by the prime offeror without the teaming partner’s consent. Include a letter from all teaming partners consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation. See attachment 6 for a sample letter. NOTE: The Government will not evaluate past performance of subcontractors. This notice of consent is for teaming partners identified in the teaming agreement.

1.3.6.9.4 Identify each member’s share of the prospective contract, 50/50, 51/49, etc.

1.3.6.9.5 Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement.

1.3.6.9.6 Include a statement of acknowledgment that the prime contractor is responsible for adhering to contract terms and conditions and daily management. The prime contractor is obligated to negotiate in good faith and responsible for conveying mandatory Government terms and conditions to subcontractors.

1.3.6.9.7 Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming agreement between the prime contractor and its subcontractors.

1.3.6.10 Offerors shall provide a completed Certificate of Insurance (see attachment 7).

1.3.7 VOLUME II – TECHNICAL

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factor as defined in Addendum 52.212-2(3)(b).

Proposals shall not simply rephrase or restate the Statement of Work or contain general statements such as “Standard procedures will be employed.” Proposals shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror’s experience. The Government will base its evaluation on the information presented in the offer. Statements that the Offeror understands, can, or will comply with the Statement of Work (including referenced publications, technical data, etc.); paraphrasing the Statement of Work or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the Offeror’s rating under the Technical Factor. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired.

1.3.7.1 The Technical Volume shall be comprised of two parts and shall be limited to no more than ten (10) pages each.

(1) Quality Control Plan

(2) Transition Management Plan

1.3.8 Quality Control Plan

1.3.8.1 The contractor shall submit a Quality Control Plan with their proposal. The offeror must provide a detailed quality control plan that addresses all elements outlined in the Statement of Work section 2.3 and its subparagraphs.

1.3.9 Transition Management Plan

1.3.9.1 Offerors shall provide a Transition Management Plan with their proposal. The offeror must provide a detailed transition management plan that addresses all elements outlined the Statement of Work, paragraph

4.8 and its subparagraphs. NOTE: If the awardee is not the incumbent, they shall provide an updated copy of the Transition Management Plan within 10 calendar days of award with current milestones.

1.3.10 VOLUME III – PAST PERFORMANCE. The Past Performance Volume is limited past performance questionnaires and past performance information obtained by the Government (see attachment 5, paragraph 3.3). Offerors are encouraged to submit Past Performance Questionnaires for contract performance that is similar in nature and scope to the Statement of Work.

1.3.10.1 Past Performance Questionnaires Attachment 8. Offerors shall complete Section A, General Information and Send the Past Performance Questionnaires to their contract POCs listed in their Past Performance Volume. The Offeror may submit up to five (5) past performance questionnaires. Past performance questionnaires received in excess to the first five contracts received by the Government or, if applicable, for each party to the first time joint venture effort, will not be evaluated.

1.3.10.2 Offerors shall indicate in their past performance information, which POCs past performance questionnaires were sent to and confirm that the questionnaires were submitted.

1.3.10.3 Questionnaires shall be e-mailed by POCs directly to Samantha Hough at samantha.hough.2@us.af.mil and Mark Salyer at mark.salyer@us.af.mil.

1.3.10.4 Completed questionnaires received or routed through the offeror, subcontractor or teaming contractor will not be accepted.

1.3.10.5 Offerors are responsible for sending and tracking the timely completion and submittal of past performance questionnaires. The responsibility to send out the questionnaires rests solely with the offeror and shall not be delegated to any other entity.

1.3.10.6 Offerors shall ensure questionnaires are submitted to Samantha Hough at samantha.hough.2@us.af.mil and Mark Salyer at mark.salyer@us.af.mil no later than the solicitation closing date and time. Offerors shall also inform POCs of any extensions to the solicitation closing date.

(End of Addendum)