Attach 4_Holiday Lights SOW 10DEC25.pdf
PDF 1 MB Posted
- Solicitation number
- FA469027D000X
About this file
Statement of Work Summary
This Statement of Work governs holiday decoration transportation, installation, and removal services at Ellsworth Air Force Base, with all work to be completed and functional by 1600 hours on 21 November. The Government will provide all decorations, extension cords, and timers, while the Contractor must furnish mounting hardware, replacement parts, tools, equipment, labor, cleanup, and restoration services. All decorations and mounting hardware must be temporary, utilizing existing outlets and mounts when feasible, with drilling and permanent alterations strictly prohibited. The Contractor bears responsibility for any damage caused by mounting methods and must restore structures to original condition. The Contractor must function-check all lights prior to installation, respond to Government repair calls within 24 hours while decorations remain installed, replace malfunctioning consumable components (bulbs, fuses), and provide containers for organizing and storing Government-furnished equipment in a designated storage facility. Decorations must remain operational from 1600-0730 daily unless otherwise directed. The Contractor shall provide on-site support for the Christmas tree lighting ceremony and must schedule pre-acceptance and post-removal inspections to verify compliance.
The bidding structure requires separate line items for seven distinct work tasks: Liberty (Main) Gate with multi-colored LED trim lighting on gate and surrounding light poles; Visitor Control Center with LED trim lighting on signage and roof; Raider Café with a 21-foot commercial-grade Tree of Lights; Child Development Center with multi-colored spiral LED lighting on four brick pillars (timers not required due to automatic circuit); Dorms Pavilion and Entrances with LED trim on pavilion and three dorm buildings; Dakota Club with LED trim around main entrance and bushes; and Base Chapel with cool-white spiral LED lighting around an evergreen tree with a star placement (function-check required but lights off until ceremony). The Government may award any combination of work tasks at its discretion. All work must comply with local, state, and federal codes, and decorations shall remain installed until 06 January, when the Contractor must disconnect electrical circuits and commence removal and storage.
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Text version
Statement of Work
For
Holiday Decorations at Ellsworth AFB
10 December 2025
GENERAL: This contract covers holiday decoration transportation, installation, and removal at Ellsworth AFB. The Government will provide all decorations, extension cords, and timers for placement on selected buildings, trees, and shrubs. The Contractor shall furnish all mounting hardware, replacement parts, tools, equipment, and labor necessary for the project, including cleanup and restoration of affected areas. The Government will provide electricity access. The Contractor's bid shall include separate line items for each work task. All work must comply with local, state, and federal codes. See Attachment 1 for reference photos of 2020 decorations.
RESTRICTIONS: All decorations and mounting hardware must be temporary, utilizing existing outlets and mounts when feasible. Drilling or permanent alterations are prohibited. Mounting hardware must be easily removable without causing damage and is subject to Government approval. The Contractor is responsible for any damage caused by their mounting methods and must restore structures to their original condition.
MAINTENANCE: The Contractor shall function-check all lights prior to installation. The Contractor is responsible for all labor to maintain operational displays and must respond to Government calls for repairs within 24 hours while the decorations are installed.
Extension cords and timers are required at all connections, keeping lights on from 1600-0730 daily (unless otherwise directed). The Contractor is responsible for replacing malfunctioning consumable components (e.g., bulbs, fuses). The Government will replace major malfunctioning components (e.g., light strings, wreaths). The Contractor is responsible for all installation labor. The Contractor must provide containers to organize and store Government-furnished equipment in the designated storage facility, ensuring all materials are returned upon removal.
SITE VISIT: If required, the Contractor may request a site visit prior to project execution. An inspection shall be scheduled by the Contractor prior to acceptance of the work by the Government. After removal of the decorations, a second inspection shall be scheduled by the Contractor to ensure compliance with this Statement of Work.
TIMELINE: All work shall be complete and functional by 1600 on 21 November. The Contractor shall provide on-site support for the Christmas tree lighting ceremony (Government will provide the ceremony date on or before acceptance of the work).
DRAFT
Decorations shall remain in place until 06 January, at which time the Contractor shall disconnect all electrical circuits and commence removal and storage.
BID SCHEDULE: The Contractor must bid each Work Task as a separate line item, including all associated labor, materials, and equipment. The Government may award any combination of Work Tasks at its discretion.
WORK TASK #1: Liberty (Main) Gate Install multi-colored LED trim lighting on the front face of the gate. Lights shall outline the roofline and include four evenly spaced strands of lights running down the roof. Connect lighting to outlets on the outside of the facility, near the personnel door on the south side of the guard shack. Hang one unlit wreath on the fence on both sides of the gate. Hang unlit evergreen garland across the concrete barriers in front of the gate, and hang the small, unlit wreath around the lit “STOP” sign. Wrap unlit evergreen garland around the five light poles closest to the main gate (three prior to entering the main gate, and the second and third poles after entering the installation). At the end of the season, remove the lights and decorations and store them together in boxes marked “Main Gate.”
WORK TASK #2: Visitor Control Center Install multi-colored LED trim lighting along the border of the “Ellsworth Air Force Base” sign and on the roof. Lights shall outline the roofline and natural joints on the roof. Connect lighting to outlets on the outside of the facility, at either the west (rear) side of the facility or outlet on the south (left) side of the main personnel entrance.
Hang unlit evergreen garland and unlit bell decorations along the front of the facility, above the main doors/below the roof. At the end of the season, remove the lights and decorations and store them together in boxes marked “VCC.”
WORK TASK #3: Raider Café (DFAC) Install a commercial-grade, cool white, 21-ft Tree of Lights in front of the facility, next to the main entrance. Anchor the Tree of Lights to the existing anchor points. The Contractor shall inspect the existing anchor points for any noticeable damage prior to installation. Connect lighting to outlets on the outside of the facility via extension cords. At the end of the season, disassemble the Tree of Lights and store the lights and anchor cables in boxes marked “Tree of Lights.” Ensure the base and poles are stored with these boxes.
WORK TASK #4: Child Development Center Install multi-colored LED lighting in a spiral fashion along all four brick pillars in front of the building. Connect lighting to the ceiling outlet located under the overhang. Outlets are connected to the automatic outdoor lighting circuit, so timers are NOT required at this location. At the end of the season, remove the lights and store them together in a box marked “CDC.”
WORK TASK #5: Dorms Pavilion and Entrances Install multi-colored LED trim lighting on the front face of the pavilion. Lights shall outline the roofline and include two evenly spaced strands of lights running down the roof.
Connect lighting to outlets on the columns of the structure. For buildings 3510, 3520, and 3530, install multi-colored LED trim lighting on the main entrance to each dorm. Hang lit evergreen wreath adjacent to the entrance, at approximately 6 foot or at eye-level. At the end of the season, remove the decorations and store them together in a box marked “Dorms.”
WORK TASK #6: Dakota Club Install multi-colored LED lighting trim around the main entrance of the Dakota Club building and on the two bushes on both sides of the entrance in a spiral fashion. At the end of the season, remove the lights and store them together in a box marked “Club.”
WORK TASK #7: Base Chapel Install cool-white LED lighting in a spiral fashion around the evergreen tree adjacent to the Chapel. Securely place the cool-white star at the top of the tree. Connect lighting to the provided outlet board at the base of the tree on the West side of the facility. After installation, function-check the lights for one day to ensure all light strands and wiring are working correctly. After the function-check, do not turn lights/timers on until the Christmas tree lighting ceremony. At the end of the season, remove the lights and store them together in a box marked “Chapel.” Leave the 10-ft stick of conduit (supporting the star) attached to the tree for future use.
Attachment 1
Photos of 2020 Decorations
WORK TASK #1: Liberty (Main) Gate (note: Happy Holidays sign will not be hung at the main gate)
WORK TASK #2: Visitor Control Center
WORK TASK #3: Raider Café (DFAC)
WORK TASK #4: Child Development Center
WORK TASK #5: Dorms Pavilion and Entrances for 3510, 3520 and 3530
WORK TASK #6: Dakota Club Entrance
WORK TASK #7: Base Chapel
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